Office Coordinator III

Posting Details

Posting Details



Job # 038331 Department Code 20601-5290 Department SU Libraries Job Title Office Coordinator III Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S3 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
This position coordinates mail, shipping and receiving, purchasing, oversees and reviews requests for expense reimbursements related to professional development, and supervises up to 10 student employees. Additional responsibilities include oversight of supply stock and managing the Library Amazon purchasing account. This position works with staff on special order requests and researches best vendor and cost options. The coordinate reviews professional development expense reimbursements and updates reporting to ensure compliance with budgetary restrictions. The coordinator provides general support to Business Office Manager at the Library. Qualifications

• Minimum of 2 years related office experience. Purchasing, shipping/receiving experience is a plus. Associate degree preferred.
• Position requires coordinating, loading, and unloading shipments. Candidates need to be able to lift or move 25-50 lbs. and operate a pallet jack.

Job Specific Qualifications

• Proficient at Excel and Word. Ability to maintain an existing database. Knowledge of purchasing policies and University reimbursement policies. General business knowledge that would be associated with office experience.
• General understanding policies related to gift and grant programs.

Responsibilities

• Manages and oversees outgoing UPS /Fedex shipments. Processes all shipments for Library. Works with vendors to ensure timely processing of shipments and set up of new accounts when needed. Reviews and submits invoices for shipping payment.
• Oversees purchasing of supplies and management of stock for Libraries. Manages library amazon account and works with library staff to search for requested items at the best prices available. Places ePro orders for standards supplies.
• Assists staff with completion of travel reimbursement forms and training. Maintains professional development spreadsheet to ensure compliance with budgetary limitations for approved travel.
• Manages, supervises, and hires student employees. Managing includes scheduling hours in accordance with University guidelines and reviewing federal work study balances to ensure budget Receives and delivers all products ordered by the Libraries. Work with vendors on delivery schedules and material distributions for Amazon orders. Ensures timely delivery of all orders received by the Library.

Physical Requirements
Not Applicable Tools/Equipment
Not Applicable Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu. About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link https://www.sujobopps.com/postings/93221 Job Posting Date 04/18/2022 Application Deadline Full Consideration By Job Category Staff Message to Applicants