Accounts Specialist (Payroll) Part-Time

Position Details

Position Information

Position Title

Accounts Specialist (Payroll) Part-Time

Position Number

000605

Position Summary

The Accounts Specialist provides administrative support and a high level of customer service to their assigned unit and the customers served by the unit. The position is responsible for various complex clerical accounting duties which involve maintaining financial or statistical records, such as opening/closing accounts, posting to ledgers, preparing journal entries and financial reports, payroll processing, or performing collection duties.

The Accounts Specialist for Payroll is responsible for the processing of payroll and maintenance of all associated payroll records and files in an accurate, efficient, and effective manner. A high level of internal and external customer service is required. The Payroll Specialist also provides administrative support to the Finance Unit.

Essential Job Functions of Position

Responsibilities for Payroll Processing:

• Review timesheets to identify those that need approval or appear to be inaccurate and initiate appropriate action to ensure accurate, timely processing of nonexempt, student, and faculty/exempt payrolls.
• Initiate the appropriate computer processes to run payrolls.
• Perform data entry for manual timesheets, supplemental, and incidental pay requests.
• Identify and research pay discrepancies; determine and initiate appropriate corrections and necessary adjustments when errors have occurred.
• Save electronic copies of applicable payroll and deduction registers.
• Validate accuracy and completeness of information of new hire onboarding documents. Update payroll deductions for new hires, transfers, and terminations.
• Review W-4 and K-4 forms for completeness.
• Verify accuracy and completeness of direct deposit requests. Establish or modify direct deposit information in the appropriate systems.
• Process garnishment, child support, tax levy, and/or bankruptcy payments.
• Maintain payroll forms on file for future reference and documentation.
• Study IRS list-serves and publications to stay abreast of tax and reporting changes.
• Assist with preparing payroll tax returns, printing, and transmittal of Forms W-2, 1099’s, running and reviewing relevant reports, completing forms, etc.

Benefits Administration support includes but is not limited to:

• Inputting accurate employee deduction and withholding information into the appropriate program. Retain reports as necessary.
• Maintaining files of appropriate employee benefit election forms.
• Reviewing reports for accuracy of employee benefits changes and deductions.
• Preparing payment vouchers to initiate deduction disbursements.
• Recording and tracking retiree records and employee leaves of absence to ensure appropriate administration according to University policy and statutory requirements.
• Creating invoices, statements, maintaining contact information and elections, and collecting payment for retiree health insurance premiums.

Providing general administrative support to the Finance Unit, which includes:

• Providing appropriate responses (in substance and tone) to the employee and departmental inquiries and those inquiries concerning past and present employment as directed by University policy.
• Resolving routine payroll-related issues and consulting with other staff members across departments as needed.
• Updating and maintenance of electronic files. (direct deposit, onboarding, and current employee addresses).
• Scanning and Indexing Accounts Payable Invoices.
• Participating in cross-training between positions in the Finance office.

Perform additional job-related duties as assigned or as appropriate.

Non-Essential Job Functions of Position

Education and Experience

High school diploma, GED, or equivalent. Two years of experience in one or in a combination of the following areas accounts payable, receivables, payroll, or general accounting/bookkeeping, OR a combination of education and experience in one or in a combination of the following areas accounts payable, receivables, payroll, or general accounting/bookkeeping equal to two years.

Preferred: Successful completion of two or more college-level accounting courses.

Knowledge, Skills & Abilities

Effective customer and communication skills. Proficient in using Microsoft Office, especially Excel. Experience using computer-based payroll or accounting systems. Ability to adapt to a changing environment, manage multiple priorities, and work well in a team environment.

Preferred: Experience in preparation and reconciliation of federal and state withholding returns, year-end tax reports, and Forms W-2. Understanding of laws and regulations relating to tax withholdings, Fair Labor Standards Act, and employee vs. independent contractor determination.

Licenses, Certifications & Registrations

Additional Requirements (e.g. Physical Demands)

Campus Security Authority

No

Special Instructions to Applicant

This will be a part-time permanent position.

Advertised Pay

15.57 per hour

Work Schedule

Other

Benefits

• After completing one year of service in a benefits-eligible position, the University will contribute an amount equal to 10% of base pay into an employee’s defined contribution plan with TIAA .
• After one year of continuous employment, eligible employees may officially enroll in University courses for credit or audit without having to pay applicable tuition and fees. Law School Courses excluded.
• For an overview of the excellent benefits package, Washburn provides employees visit Washburn benefits.

Full-time/Part-time

Part Time

Average Hours per Week

20

Months per Year

12

FLSA

Non-Exempt

FTE

0.5

EEO Statement

Washburn is an EOE and dedicated to providing a student-centered and teaching focused academic environment and a curriculum that engages the diversity of human experience across the globe. We seek candidates who are committed to Washburn’s efforts to create a climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented in higher education. Application materials should clearly articulate how the candidate will contribute to the University’s commitment to diversity and inclusion through their teaching, research, and/or service.

Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Posting Detail Information

Posting Number

S0379P

Background Check Required?

Yes

Driving History Checked?

No

Drug Screen Required?

No

Anticipated Start Date

Position End Date (if temporary)

For earliest consideration apply by

05/03/2022

Posting Close Date

Open Until Filled?

Yes

Quick Link for Direct Access to Posting

https://washburn.peopleadmin.com/postings/4535
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. Do you have a high school diploma, GED or equivalent?
   • Yes
   • No
2. Do you have at least two years of experience in one or a combination of the following areas: accounts payable, receivables, payroll, or general accounting/bookkeeping, OR a combination of education and experience in one or a combination of the following areas: accounts payable, receivables, payroll, or general accounting/bookkeeping equal to two years?
   • I have at least 2 years of experience in one or more of the areas listed above.
   • I have a combination of experience and education in one or more of the areas listed above equal to at least 2 years.
   • No, I do not have the required experience or education as listed above.
3. Please select your Microsoft Office Excel proficiency level.
   • Basic
   • Intermediate
   • Advanced
4. Do you have experience using computer-based payroll or accounting systems?
   • Yes
   • No
5. Have you completed two or more college-level accounting courses.
   • Yes
   • No

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents