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Senior Associate Registrar

Berea College
Kentucky, United States
Salary Commensurate with experience
Posted Date
Apr 19, 2022

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Position Type
Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Employment Type
Full Time
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Minimum Qualifications Required:
Education required to ensure success in this position:
•    Bachelors required
•    Masters preferred
Experience required to ensure success in this position:
•    Five years of administration office work required, preferable in an academic records environment

Special skills, knowledge and abilities:

•    Excellent oral/written communication and superior interpersonal skills.
•    Strong customer service skills and ability to interact and communicate with a wide variety of diverse individuals.
•    Strong organizational skills and capacity to set priorities. Attention to detail.
•    Computer skills including data processing and financial spreadsheets.
•    Knowledge of basic bookkeeping and accounting procedures.
•    Builds and maintains positive working relationships within the Division/Department and across the campus through open communication and collaboration.
•    Ability to maintain confidentiality.

License, certification, or registration necessary:
•    Valid driver’s license
•    Required background checks    
Physical requirements:
•    Ability to navigate campus/public buildings and grounds
•    Ability to travel independently by car and/or plane
•    Ability to occasionally lift up to 20 lbs.

Environmental conditions:
•    Professional office environment with interruptions and noise due to frequent visitors, students, staff and faculty
•    Occasional travel required for meetings, conferences, etc.

Ability to operate the following vehicles or equipment:
•    Standard office equipment: computer, fax, phone, etc.
•    Vehicle – college vans/cars

Primary Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

•    Serve as resource and as a back-up for the Registrar
•    Assist registrar with the decisions and operations of the Registrar’s Office
•    Perform duties of Registrar as needed
•    Create, review, and analyze student Degree Audits, Program, test, troubleshoot and maintain the core and every degree, major, concentration and minor in degreeworks
•    Oversee the evaluation of transcripts for transferability of recorded course work
•    Evaluate and process Study Abroad course work
•    Collect, record and process Mid-Term and final Grades
•    Create Curriculum Guides for all majors and minors annually
•    Oversee the recording of Academic Placement Tracking achievements
•    Oversee the Application of AP, CLEP, and IB scores
•    Manage the declaration of major process Begin, process end and clean up the declaration of major process. Work with the program chairs to ensure the timely completion of process. Communicate with students, evaluate records for completion, and place holds on student records that are not complete
•    Analyze, approve or reject, and process Extension of Terms
•    Serve as Student Labor Supervisor. Hire, train, evaluate, reward and/or reprimand students for the work that they do
•    Serve as TRAAC Committee Member
•    Determine and record Teacher Education Certification in cooperation with the Teacher Education Program
•    In support of Berea College’s great commitments this position requires student supervision.  The fourth great commitment is to promote learning and serving in community through the student labor program, honoring the dignity and utility of all work, mental and manual, and taking pride in work well done.  The Supervision would include scheduling, assigning and approving work performed.  Developing students about common workplace acumen and giving them tangible work experience is an expected outcome. To learn more about the student labor program and requirements on this position see:  Labor Program Goals

Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty and students.

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