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Administrative Assistant, Liberal Arts Based Cooperative

Bucknell University
Pennsylvania, United States
Salary Not specified
Posted Date
Apr 18, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Part Time
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Administrative Assistant, Liberal Arts Based Cooperative

Job No: 497022
Position Type: part-time
Location: Lewisburg, PA
Categories: Library & IT, Clerical / Support

Bucknell University seeks a part-time Administrative Assistant to provide essential support to the Liberal Arts Based Cooperative (LAB Cooperative) project. The Administrative Assistant is responsible for oversight in administering the grant including clerical, project team and student support and external grant collaborator relationships. The Administrative Assistant will be responsible for performing duties of a sensitive and confidential nature. This fixed-term position is supported through a National Archives-Andrew W. Mellon Foundation grant, reports to the grant's principal investigator. The position will work approximately 10 hours per week and is funded by the grant through December 2022, with the possibility of an extension (subject to available grant funding) through June 2023. As a temporary part-time position, this position is not eligible for University benefits.

Job Duties:
  • Administers the grant's budget, including budget reconciliation: monitors and tracks expenses for items and services paid and pending payment; resolves issues and assists with developing budget projections (within the Workday platform): collects information for budget development, including multiple international grant subrecipients and outside vendors and consultants; assists with travel arrangements. Ensures accuracy and compliance with Bucknell and sponsor guidelines and policies.
  • Processes purchase orders, check requisitions, and travel reimbursements.
  • Arranges and processes payments and stipends for students and grant recipients (in the Workday platform).
  • Processes statements of work, certifications of effort, and invoices for sub award recipients, external agencies, and independent contractors.
  • Coordinates events for the LAB Cooperative project including research and technical team meetings, symposia, guest speakers, etc. Arranges team and student travel.
  • Coordinates preparation, setup and logistics for team events and functions on and off campus.
  • Disseminates information about grant progress, events, and opportunities in relevant internal and external communication vehicles (email, listservs, social media).
  • Demonstrates exceptional customer service skills such as tact, professionalism, team-work and friendliness.
  • Plans own workload, prioritizing key tasks and ensuring the appropriate allocation of time and effort to proactively achieve the required results while working independently.
  • Supports annual grant assessment reviews both internally and to the Andrew W. Mellon Foundation.
  • Performs all duties and responsibilities using current processes, applications, and technology.
  • Other duties as assigned.

Minimum Qualifications:
  • High school diploma/GED and three years of administrative/office experience
  • Computer and software knowledge including word processing and spreadsheet (Google Suite, Microsoft Office), calendar management, and Workday
  • Experience and skills in budget management
  • Strong written and verbal communication skills
  • Exceptional customer service skills, strong attention to detail, and the ability to prioritize deadlines and successfully manage multiple priorities
  • Ability to handle sensitive and confidential information in a responsible and appropriate manner
  • Proactive approach to projects, problem solving, communication needs, and planning
  • Must be able to work independently as well as in a team environment
  • Demonstrated ability to positively interact with a wide range of individuals with a dedicated commitment to diversity and inclusivity both within the Bucknell community and in broader national and international contexts
  • Ability to adapt to the ever-changing needs of an educational environment (new technology, policies, personnel, procedures, etc.) including the willingness to develop and apply new skills.

Preferred Qualifications:
  • Knowledge of or willingness to learn project management and team communication software (e.g., Click-Up, Trello, Slack); content management platforms (Wordpress, Drupal) and/or social media (Facebook, Twitter, Instagram)
  • Ability to manage finances in multiple currencies (US Dollars, Canadian Dollars, British Pounds, Euros)

To apply, visit jeid-05f6827f55b21b4284d152d0e3414f8a
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