Office Specialist- Alumnae/i Engagement L

Vassar College

Office Specialist- Alumnae/i Engagement L

Department: Office of Advancement
Duration of Position: Full year / Full time
Work Schedule:
Employee Type: Staff
Posting Date: 04/14/2022
Union Representation: CWA
Posting Number: AS208P
Pay Rate: $16.00 per hour

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is deeply committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, diversity and inclusiveness. Vassar seeks to create a pluralistic community for all staff, faculty and students. Vassar College is an Affirmative Action, Equal Opportunity employer, and applications from women, individuals with disabilities and members of historically underrepresented groups are especially encouraged.Vassar College is a smoke-free, tobacco-free campus.Note: Vassar College has a universal vaccination policy requiring a COVID-19 vaccination, including a booster, for all employees except for those exempt for medical or religious reasons.

Position Summary and Responsibilities
Reporting to the Associate Director of Alumnae/i Engagement, this position provides specialized support to the Reunion and Class Programs team and the Alumnae/i Engagement department as a whole, as needed.
Alumnae/i Engagement produces and implements more than 200 programs each year (in person and virtually) for the benefit of the College's 40,000 alumnae/i. This position is instrumental in supporting program administrators and alumni volunteers in the execution of events and communications, and data related to both.
The Office Specialist has various duties in support of event logistics, vendor relationships, departmental payments, communications (print and email), registration processes, volunteer training, budget monitoring/reconciliation, data management/review, meeting minutes, and customer service. The position's work is cyclical and highly tactical, but ideal candidates will be curious and motivated to contribute to team discussions beyond their daily tasks. This position may also supervise and delegate work to student interns.
This position is scheduled to work full-time (37.5 hours/week) for the full year. Overtime will be required for Reunion and select special events and programs.

Qualifications

• Two to four years of administrative experience in a fast-paced environment
• Must be comfortable learning, using, and training others in the use of multiple technologies on a daily basis
• Possess strong written and interpersonal communication skills, as well as excellent customer service skills.
• Comfortable juggling multiple and competing priorities, while ensuring that deadlines are met and materials are accurate.
• Ability to work independently, as well as collaboratively with colleagues and cross-functional teams.
• Ability to use discretion and exercise careful judgment, as data is often restricted and confidential.

Preferred Qualifications:
Proficient with CRM databases, Microsoft Office products (Word, Excel, and PowerPoint), and Google products (Documents, Forms, and Spreadsheets in particular). This position also deploys additional technologies specific to Vassar College’s Office of Advancement.

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.

For full consideration applicants should apply by:

All applicants must apply online at: https://employment.vassar.edu/postings/2552.

jeid-bf75986582818448afeeb0dda963c7af