Transfer Evaluation and Articulation Manager

Benedictine University
Illinois, United States
Salary Not Specified
Posted Date
Apr 14, 2022

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Adult & Continuing Education Programs, Other Academic Affairs, Student Affairs, Academic Advising & Academic Support Services, Admissions, Enrollment, Retention & Registrar
Employment Type
Full Time

Transfer Evaluation and Articulation Manager

Benedictine University is an inclusive academic community, inspired by the Catholic intellectual tradition and Benedictine values. We seek employees who will contribute to the advancement of our mission by helping students shape lives of meaning and purpose as engaged citizens who care for the Earth, welcome people of diverse faiths and cultures, and promote the common good.

Primary Duties and Responsibilities:

Job Title: Transfer Evaluation and Articulation Manager

Department: Office of the Registrar

Reports to: University Registrar

Status: Full-Time, Benefit Eligible

Location: Lisle Campus

Position Summary: The Transfer Evaluator and Articulation Manager is the leader of the Transfer Credit Evaluation team in the Registrar’s Office and has responsibility to oversee all Benedictine University's analyzing, evaluating, and processing of information, records, and transcripts for determining academic external credit. Responsible for maintaining a smooth start to finish process for students receiving all types of prior college-level coursework at Benedictine University. S/he will
oversee the Transfer Credit Evaluation team's independent determinations of complex transfer equivalencies; providing of complex advice and assistance to students, faculty, and administrative personnel regarding specific requirements for various degree programs, general education, and other academic policies; coordinate assigned activities, services, and functions across all campuses and modalities.

Essential Job Responsibilities:

1. Oversee Transfer Credit Evaluation team course by course evaluation of transfer credit by determining credit to be granted toward meeting specific requirements, determine equivalency of courses taken at other colleges and institutions: coordinate, obtain and verify information as appropriate; use analytical skills to research, and articulate courses using university guidelines. Check for course repetitions and courses taken out of sequence through research from catalogs, Transfer Evaluation System (TES), or correspondence with other institutions. Verify accreditation of other institutions from which credits were earned and determine level, content, unit value, unit conversions, transferability, grading system, and/or military credit of courses taken at other institutions. Use analytical skills to conduct complex research and make high-level independent decisions on the articulation of courses using university guidelines.

2. Serve as the lead resource for University transfer credit related policy and communications. Manage response to related questions and serve as highest level contact for Transfer Credit Evaluation unit. Responsible for the Transfer Credit Evaluation team maintaining a current and accurate knowledge of program offerings, polices, and procedures. Provide information and advice to students, admissions counselors, advisors, and faculty regarding course equivalents, alternatives, and options available in qualifying for various degree programs or in determining other academic options. Oversee creation of individualized course list reports to communicate to incoming and potential students. Monitor all stages of the articulation process and follow up with departments/faculty as needed to ensure timely University responses and decisions. Maintain strong working relationships with Enrollment division. Develop information (i.e. website updates, transfer booklets, award program rubrics) to be used for communication of transfer credit programs. Serve a lead for all campus locations including Mesa.

3. Train, plan, and review the work of Transfer Credit Evaluation team staff responsible for analyzing, evaluating, and processing information, records, and transcripts for determining academic credit and eligibility for degree requirements. Verify the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications. Seek opportunities to develop Transfer Credit Evaluation team members professionally and into cohesive unit.

4. Maintain transfer credit articulations utilizing the Transfer Evaluation System (TES). Investigate and apply emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner. Seek and implement opportunities to further develop TES, PeopleSoft, and other articulation and evaluation tools. Create and curate content for the Transfer Credit Evaluation website and TES/Transferology.

5. Support faculty development and review of articulation agreements with other postsecondary institutions and systems, and provide appropriate articulation recommendations to department chairs for alignment with degree completion. May include attending meetings with other institutions as a representative of the Registrar's Office, facilitating connecting external institutions with appropriate Benedictine Deans and faculty, program reviews, and developing/updating degree completion plans for transfer students. Participate with Registrar, Provost, Associate Provost's office, and others in strategizing articulation best approaches.

6. Work with the Colleges and departments to award external credit for experiences which may include prior college-level coursework, work or life experiences including military training and experience, national or institutional credit by examinations, State Seal of Bi-Literacy, study abroad, international partner institutions, or other alternative demonstration of college-level knowledge and competencies. Assess and develop processes for external credit.

7. Serve as the representative for the Illinois Articulation Initiative and the Illinois Transfer Coordinator organizations which include attendance at state or local meetings and provide updates for 3 new initiatives. Stay abreast of state articulation initiatives and legislation where Benedictine University operates including IAI, IBHE, and ICCB. Provide recommendations based on knowledge to various members of campus community to improve student success and record integrity. Work with
GECC Chair and others in Academic Affairs to monitor IAI GECC and Major course approvals including assisting with submission of courses called for review by IAI or submission of new courses for IAI approval.

8. Oversee posting process of all types of external credit. This includes partnership programs, international partnership programs, work-life credit, AP, CLEP, Dual Credit, Graduate Credit, military, study abroad etc. May post prior attendance information of both accepted and unaccepted transfer work. May review and adjust student groups and/or subplans tracking transfer status impacting degree audit curriculum requirements.

Other Functions:
1. Provide excellent customer service to students, staff, faculty and other visitors while observing FERPA regulations.
2. Develop documents to assist in the transfer credit articulation process and train other staff.
3. Document and update PeopleSoft student comments regarding articulation of credit; adding student groups; updating sub-plans.
4. Attending and participating in professional development opportunities both on and off campus. May represent university internal and external committees.
5. Assist with PeopleSoft and other system testing.
6. Assist at graduation ceremonies and other graduation events as needed.
7. Other duties as assigned

Required Qualifications:

Education: Bachelor's Degree Required, Master's Degree Preferred 4

Experience: Four years of relevant experience or combination of education and relevant experience.

Specific Skills: Experience with the evaluation of transfer credit and University policy is essential. Knowledge of Microsoft Office Suite and PeopleSoft.

Additionally, the ideal candidate will possess the following attributes:
1. Excellent interpersonal skills.
2. Excellent communication skills, both oral and written.
3. Excellent problem solving skills.
4. Careful attention to detail.
5. Ability to maintain confidentiality of records.
6. Ability to work independently and dependently within a team.
7. Ability to handle frequent interruptions.
8. Ability to meet deadlines.
9. Ability to handle difficult inquiries with students and/or parents.
10. Ability to type, spell, and use grammar properly in correspondence and documents.
11. Be responsible for appropriate interpretation and application of academic policies and regulations as published in the Benedictine University academic catalogs.
12. Ability and willingness to work with diverse population and ease across cultures and geographies.

Physical Requirements: Per Gov. Pritzker’s Executive Order proof of vaccination or weekly COVID19 testing is required.

Benedictine University does not discriminate in its admissions or educational policies, programs or activities; scholarship and loan programs; athletic and other University administered programs or employment practices on the basis of race, creed, color, national origin, sex, sexual orientation, age, disability, military or veteran status, marital status, citizenship, or any other characteristic protected by applicable law. The laws applicable to Benedictine University include constitutional and statutory protections of the University's rights as a religiously sponsored institution. This policy of equal employment opportunity applies to all employment and personnel practices including, but not limited to, recruiting, hiring, promotion, training and compensation.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Per Gov. Pritzker’s Executive Order proof of vaccination or weekly COVID-19 testing is required.

Benedictine University is an Equal Opportunity Employer.

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