Transfer Evaluation and Articulation Manager
Benedictine University is an inclusive academic community, inspired
by the Catholic intellectual tradition and Benedictine values. We
seek employees who will contribute to the advancement of our
mission by helping students shape lives of meaning and purpose as
engaged citizens who care for the Earth, welcome people of diverse
faiths and cultures, and promote the common good.
Primary Duties and Responsibilities:
Job Title: Transfer Evaluation and Articulation
Department: Office of the Registrar
Reports to: University Registrar
Status: Full-Time, Benefit Eligible
Location: Lisle Campus
Position Summary: The Transfer Evaluator and Articulation
Manager is the leader of the Transfer Credit Evaluation team in the
Registrar’s Office and has responsibility to oversee all
Benedictine University's analyzing, evaluating, and processing of
information, records, and transcripts for determining academic
external credit. Responsible for maintaining a smooth start to
finish process for students receiving all types of prior
college-level coursework at Benedictine University. S/he will
oversee the Transfer Credit Evaluation team's independent
determinations of complex transfer equivalencies; providing of
complex advice and assistance to students, faculty, and
administrative personnel regarding specific requirements for
various degree programs, general education, and other academic
policies; coordinate assigned activities, services, and functions
across all campuses and modalities.
Essential Job Responsibilities:
1. Oversee Transfer Credit Evaluation team course by course
evaluation of transfer credit by determining credit to be granted
toward meeting specific requirements, determine equivalency of
courses taken at other colleges and institutions: coordinate,
obtain and verify information as appropriate; use analytical skills
to research, and articulate courses using university guidelines.
Check for course repetitions and courses taken out of sequence
through research from catalogs, Transfer Evaluation System (TES),
or correspondence with other institutions. Verify accreditation of
other institutions from which credits were earned and determine
level, content, unit value, unit conversions, transferability,
grading system, and/or military credit of courses taken at other
institutions. Use analytical skills to conduct complex research and
make high-level independent decisions on the articulation of
courses using university guidelines.
2. Serve as the lead resource for University transfer credit
related policy and communications. Manage response to related
questions and serve as highest level contact for Transfer Credit
Evaluation unit. Responsible for the Transfer Credit Evaluation
team maintaining a current and accurate knowledge of program
offerings, polices, and procedures. Provide information and advice
to students, admissions counselors, advisors, and faculty regarding
course equivalents, alternatives, and options available in
qualifying for various degree programs or in determining other
academic options. Oversee creation of individualized course list
reports to communicate to incoming and potential students. Monitor
all stages of the articulation process and follow up with
departments/faculty as needed to ensure timely University responses
and decisions. Maintain strong working relationships with
Enrollment division. Develop information (i.e. website updates,
transfer booklets, award program rubrics) to be used for
communication of transfer credit programs. Serve a lead for all
campus locations including Mesa.
3. Train, plan, and review the work of Transfer Credit Evaluation
team staff responsible for analyzing, evaluating, and processing
information, records, and transcripts for determining academic
credit and eligibility for degree requirements. Verify the work of
assigned employees for accuracy, proper work methods, techniques,
and compliance with applicable standards and specifications. Seek
opportunities to develop Transfer Credit Evaluation team members
professionally and into cohesive unit.
4. Maintain transfer credit articulations utilizing the Transfer
Evaluation System (TES). Investigate and apply emerging
technologies and advances as necessary to perform duties in an
efficient, organized, and timely manner. Seek and implement
opportunities to further develop TES, PeopleSoft, and other
articulation and evaluation tools. Create and curate content for
the Transfer Credit Evaluation website and TES/Transferology.
5. Support faculty development and review of articulation
agreements with other postsecondary institutions and systems, and
provide appropriate articulation recommendations to department
chairs for alignment with degree completion. May include attending
meetings with other institutions as a representative of the
Registrar's Office, facilitating connecting external institutions
with appropriate Benedictine Deans and faculty, program reviews,
and developing/updating degree completion plans for transfer
students. Participate with Registrar, Provost, Associate Provost's
office, and others in strategizing articulation best
6. Work with the Colleges and departments to award external credit
for experiences which may include prior college-level coursework,
work or life experiences including military training and
experience, national or institutional credit by examinations, State
Seal of Bi-Literacy, study abroad, international partner
institutions, or other alternative demonstration of college-level
knowledge and competencies. Assess and develop processes for
7. Serve as the representative for the Illinois Articulation
Initiative and the Illinois Transfer Coordinator organizations
which include attendance at state or local meetings and provide
updates for 3 new initiatives. Stay abreast of state articulation
initiatives and legislation where Benedictine University operates
including IAI, IBHE, and ICCB. Provide recommendations based on
knowledge to various members of campus community to improve student
success and record integrity. Work with
GECC Chair and others in Academic Affairs to monitor IAI GECC and
Major course approvals including assisting with submission of
courses called for review by IAI or submission of new courses for
8. Oversee posting process of all types of external credit. This
includes partnership programs, international partnership programs,
work-life credit, AP, CLEP, Dual Credit, Graduate Credit, military,
study abroad etc. May post prior attendance information of both
accepted and unaccepted transfer work. May review and adjust
student groups and/or subplans tracking transfer status impacting
degree audit curriculum requirements.
1. Provide excellent customer service to students, staff, faculty
and other visitors while observing FERPA regulations.
2. Develop documents to assist in the transfer credit articulation
process and train other staff.
3. Document and update PeopleSoft student comments regarding
articulation of credit; adding student groups; updating
4. Attending and participating in professional development
opportunities both on and off campus. May represent university
internal and external committees.
5. Assist with PeopleSoft and other system testing.
6. Assist at graduation ceremonies and other graduation events as
7. Other duties as assigned
Education: Bachelor's Degree Required, Master's Degree
Experience: Four years of relevant experience or combination
of education and relevant experience.
Specific Skills: Experience with the evaluation of transfer
credit and University policy is essential. Knowledge of Microsoft
Office Suite and PeopleSoft.
Additionally, the ideal candidate will possess the following
1. Excellent interpersonal skills.
2. Excellent communication skills, both oral and written.
3. Excellent problem solving skills.
4. Careful attention to detail.
5. Ability to maintain confidentiality of records.
6. Ability to work independently and dependently within a
7. Ability to handle frequent interruptions.
8. Ability to meet deadlines.
9. Ability to handle difficult inquiries with students and/or
10. Ability to type, spell, and use grammar properly in
correspondence and documents.
11. Be responsible for appropriate interpretation and application
of academic policies and regulations as published in the
Benedictine University academic catalogs.
12. Ability and willingness to work with diverse population and
ease across cultures and geographies.
Physical Requirements: Per Gov. Pritzker’s Executive Order
proof of vaccination or weekly COVID19 testing is required.
Benedictine University does not discriminate in its admissions or
educational policies, programs or activities; scholarship and loan
programs; athletic and other University administered programs or
employment practices on the basis of race, creed, color, national
origin, sex, sexual orientation, age, disability, military or
veteran status, marital status, citizenship, or any other
characteristic protected by applicable law. The laws applicable to
Benedictine University include constitutional and statutory
protections of the University's rights as a religiously sponsored
institution. This policy of equal employment opportunity applies to
all employment and personnel practices including, but not limited
to, recruiting, hiring, promotion, training and compensation.
In compliance with federal law, all persons hired will be required
to verify identity and eligibility to work in the United States and
to complete the required employment eligibility verification
document form upon hire. Per Gov. Pritzker’s Executive Order proof
of vaccination or weekly COVID-19 testing is required.
Benedictine University is an Equal Opportunity Employer.