Arizona State University
Under light supervision of the Executive Director of Research
Development, the Proposal Manager will be responsible for
supporting ASU faculty, leadership, and other researchers by
reading, analyzing, and parsing (e.g., compliance matrix creation)
requests for proposals (RFP), requests for information (RFI), broad
agency announcements (BAA), funding opportunity announcements (FOA)
or similar documents from federal and philanthropic organizations;
creating templates and other documents for compliant proposals and
applications; setting and articulating clear expectations of
proposal objectives for proposal teams; defining and assigning team
member responsibilities; facilitating proposal team communications;
and ensuring all deadlines, compliance requirements and quality
control standards are met.
$70,000 - $85,000 per year; DOE
- Actively participates in regular internal and external business
development meetings in order to create and adhere to a central
proposal calendar, with an associated proposal production
- Works closely with faculty and staff to understand the sponsor
organizations’ funding priorities and ASU’s assets to develop
strategic messaging and consistent technical documents that align
with budget requirements for submission to sponsor.
- Works within a university-wide network of faculty, project
managers, and research administrators to extract requirements for
the submission into a checklist (e.g., compliance matrix) using
sponsor guidelines (i.e., solicitation and/or proposal guides);
assign roles and responsibilities to team members; coordinate due
dates using a team calendar; and prioritize documents using
knowledge of the sponsor agencies’ implicit and explicit
- Responsible for all team management within the proposal
development period from initial kick off to final submission,
including determining the appropriate proposal milestones and
associated due dates to achieve all internal and external
requirements; attaching tasks to each milestone and assigning an
owner; inclusion of go/no-go, external and internal reviews, and
quality control; establishing production process and version
controls; coordination and prioritization of inputs, reviewing
comments, and developing strategy into comprehensive text
revisions; and querying subject matter experts for content.
- Quickly and deftly identifies, secures, and gains proficiency
in programs and platforms that facilitate proposal production
(e.g., Adobe Creative Cloud (includes InDesign, Acrobat DC
(formerly called Pro), Illustrator, Photoshop); Microsoft Office
Suite, particularly, Word, Excel, and PowerPoint; Endnote, Zotero;
Zoom, Skype, and Teams; and email tools within Outlook).
- Provides competent writing and editing services for proposals,
concept notes, procedure documentation and progress reports to
ensure accuracy and quality of products (e.g., edits contents of
technical proposal, writes executive summaries, past performance
and corporate capability documents, and other documents as
- Works within Research Development to adhere and promote best
practices for proposal management, including presenting,
facilitating workshops, developing templates, boilerplate, and
libraries to support submissions and teams.
- Serves as a presenter and facilitator for solicitations that
are of high interest.
Bachelor's degree in a science-related field, business or
related field and 5 years experience in research, information
analysis or program evaluation 2 of which is in proposal
production; OR any equivalent combination of education and/or
experience from which comparable knowledge, skills, and abilities
have been achieved.
- Evidence of a master’s degree
- Evidence of successful contributions to proposal teams and
other large, collaborative proposals to the federal government;
knowledge of the federal procurement process, policies, and
procedures; and standards for business development
- Evidence of effective verbal and written communication
- Experience in designing resource tools, materials and
presentations (e.g., graphic presentation of data)
- Experience in working within and leading a team
- Experience in problem solving and conflict resolution
- Experience in managing multiple, diverse, complex projects
- Experience in establishing and maintaining effective working
- Evidence of the Foundation level certification from the
Association of Proposal Management Professionals
- Activities are primarily performed in a regular, climate
controlled office setting subject to extended periods of sitting,
- Visual acuity and manual dexterity associated with daily use of
- Bending, stooping, reaching and lifting up to 20 pounds.
- Ability to clearly communicate to perform essential
For the seventh year in a row, ASU has been named the most
innovative school in the nation, recognizing the university's
culture of groundbreaking research and partnerships, as well as its
commitment to helping students thrive in college and beyond. U.S.
News and World Report has named ASU as the most innovative
university all five years the category has existed.
ASU Knowledge Enterprise advances research, innovation,
strategic partnerships, entrepreneurship, and international
development. Our success arises from solutions-focused,
interdisciplinary research; an entrepreneurial approach that is
embedded in every school and department; and a commitment to
transform society in a positive way. http://research.asu.edu/
Mission: Research development works with
ASU research faculty, staff and leaders to improve funding success
and grow the research enterprise.
Values: Our office values the individual
merits and experience of every person across the network of
research at ASU regardless of gender, race, ethnicity, language or
belief system, and their inherent ability, as well as our own
ability, to learn how to improve the scale, fidelity, accuracy and
quality of our work.
Goals: We accomplish our mission through
empowering and emboldening ASU faculty, staff and students to
increase their competitive edge in support of the expanding quality
and quantity of the research enterprise.
Research development is comprised of five different functional
groups: competitive intelligence, proposal management, limited
submissions, events and graphics.
- Our competitive intelligence function provides
actionable insights and future-looking intelligence to inform
leadership decisions and proposal strategy.
- Our proposal management function connects early and
often with teams to increase the efficiency and effectiveness of
the proposal development period using industry best practices for
large-scale and strategic proposals. It also leverages the power of
graphics for communicating key themes.
- Our limited submissions function serves as a
transparent, robust system for selecting the most competitive
proposals for selected opportunities while providing actionable
feedback for all submissions.
- Our events function brings small and large groups
together to discuss current opportunities and to plan for future
ones to create a community of practice dedicated to improving
teaming, proposals and award performance within and across ASU’s
- Our graphics function measures input for work in
order to improve process and impact through effective use of
Arizona State University is a new model for American higher
education, an unprecedented combination of academic excellence,
entrepreneurial energy and broad access. This New American
University is a single, unified institution comprising four
differentiated campuses positively impacting the economic, social,
cultural and environmental health of the communities it serves. Its
research is inspired by real world application blurring the
boundaries that traditionally separate academic disciplines. ASU
serves more than 100,000 students in metropolitan Phoenix, Arizona,
the nation's fifth largest city. ASU champions intellectual and
cultural diversity, and welcomes students from all fifty states and
more than one hundred nations across the globe.
ASU is a tobacco-free university. For details
Arizona State University is a VEVRAA Federal Contractor and an
Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
basis protected by law.
Notice of Availability of the ASU Annual Security and
Fire Safety Report
In compliance with federal law, ASU prepares an annual report on
campus security and fire safety programs and resources. ASU’s
Annual Security and Fire Safety Report is available online
at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You
may request a hard copy of the report by contacting the ASU Police
Department at 480-965-3456.
Relocation Assistance – For information about schools, housing
child resources, neighborhoods, hospitals, community events, and
taxes, visit https://cfo.asu.edu/az-resources.
ASU conducts pre-employment screening which may include
verification of work history, academic credentials, licenses, and
Background Check Statement
ASU conducts pre-employment screening for all positions which
includes a criminal background check, verification of work history,
academic credentials, licenses, and certifications. Employment is
contingent upon successful passing of the background check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date
Please include all employment information in month/year format
(e.g., 6/88 to 8/94), job title, job duties and name of employer
for each position.
Resume should clearly illustrate how prior knowledge and
experience meets the Minimum and Desired qualifications of this
ASU does not pay for travel expenses associated with interviews,
unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of
“equivalent combination” in the minimum qualifications? It means
one year of higher education or 24 credit hours, is equal to one
year of experience. For example, a four year Bachelor’s degree is
equal to four years of experience.
To apply please go to www.asu.edu/asujobs/ see Req Id#