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Arizona State University
Arizona, United States
$70,000.00 - $85,000.00
Posted Date
Apr 15, 2022

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs
Employment Level
Employment Type
Full Time
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Proposal Manager

Arizona State University

Research Development

Campus: Tempe



Job Description

Under light supervision of the Executive Director of Research Development, the Proposal Manager will be responsible for supporting ASU faculty, leadership, and other researchers by reading, analyzing, and parsing (e.g., compliance matrix creation) requests for proposals (RFP), requests for information (RFI), broad agency announcements (BAA), funding opportunity announcements (FOA) or similar documents from federal and philanthropic organizations; creating templates and other documents for compliant proposals and applications; setting and articulating clear expectations of proposal objectives for proposal teams; defining and assigning team member responsibilities; facilitating proposal team communications; and ensuring all deadlines, compliance requirements and quality control standards are met.


Salary Range

$70,000 - $85,000 per year; DOE


Close Date



Essential Duties

  • Actively participates in regular internal and external business development meetings in order to create and adhere to a central proposal calendar, with an associated proposal production system.
  • Works closely with faculty and staff to understand the sponsor organizations’ funding priorities and ASU’s assets to develop strategic messaging and consistent technical documents that align with budget requirements for submission to sponsor.
  • Works within a university-wide network of faculty, project managers, and research administrators to extract requirements for the submission into a checklist (e.g., compliance matrix) using sponsor guidelines (i.e., solicitation and/or proposal guides); assign roles and responsibilities to team members; coordinate due dates using a team calendar; and prioritize documents using knowledge of the sponsor agencies’ implicit and explicit requirements.
  • Responsible for all team management within the proposal development period from initial kick off to final submission, including determining the appropriate proposal milestones and associated due dates to achieve all internal and external requirements; attaching tasks to each milestone and assigning an owner; inclusion of go/no-go, external and internal reviews, and quality control; establishing production process and version controls; coordination and prioritization of inputs, reviewing comments, and developing strategy into comprehensive text revisions; and querying subject matter experts for content.
  • Quickly and deftly identifies, secures, and gains proficiency in programs and platforms that facilitate proposal production (e.g., Adobe Creative Cloud (includes InDesign, Acrobat DC (formerly called Pro), Illustrator, Photoshop); Microsoft Office Suite, particularly, Word, Excel, and PowerPoint; Endnote, Zotero; Zoom, Skype, and Teams; and email tools within Outlook).
  • Provides competent writing and editing services for proposals, concept notes, procedure documentation and progress reports to ensure accuracy and quality of products (e.g., edits contents of technical proposal, writes executive summaries, past performance and corporate capability documents, and other documents as needed).
  • Works within Research Development to adhere and promote best practices for proposal management, including presenting, facilitating workshops, developing templates, boilerplate, and libraries to support submissions and teams.
  • Serves as a presenter and facilitator for solicitations that are of high interest.


Minimum Qualifications

Bachelor's degree in a science-related field, business or related field and 5 years experience in research, information analysis or program evaluation 2 of which is in proposal production; OR any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.


Desired Qualifications

  • Evidence of a master’s degree
  • Evidence of successful contributions to proposal teams and other large, collaborative proposals to the federal government; knowledge of the federal procurement process, policies, and procedures; and standards for business development
  • Evidence of effective verbal and written communication
  • Experience in designing resource tools, materials and presentations (e.g., graphic presentation of data)
  • Experience in working within and leading a team
  • Experience in problem solving and conflict resolution
  • Experience in managing multiple, diverse, complex projects
  • Experience in establishing and maintaining effective working relationships
  • Evidence of the Foundation level certification from the Association of Proposal Management Professionals


Working Environment

  • Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, walking.
  • Visual acuity and manual dexterity associated with daily use of desktop computer.
  • Bending, stooping, reaching and lifting up to 20 pounds.
  • Ability to clearly communicate to perform essential duties.


Department Statement

For the seventh year in a row, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all five years the category has existed.

ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way.

Mission: Research development works with ASU research faculty, staff and leaders to improve funding success and grow the research enterprise.

Values: Our office values the individual merits and experience of every person across the network of research at ASU regardless of gender, race, ethnicity, language or belief system, and their inherent ability, as well as our own ability, to learn how to improve the scale, fidelity, accuracy and quality of our work.

Goals: We accomplish our mission through empowering and emboldening ASU faculty, staff and students to increase their competitive edge in support of the expanding quality and quantity of the research enterprise.

Research development is comprised of five different functional groups: competitive intelligence, proposal management, limited submissions, events and graphics.

  • Our competitive intelligence function provides actionable insights and future-looking intelligence to inform leadership decisions and proposal strategy.
  • Our proposal management function connects early and often with teams to increase the efficiency and effectiveness of the proposal development period using industry best practices for large-scale and strategic proposals. It also leverages the power of graphics for communicating key themes.
  • Our limited submissions function serves as a transparent, robust system for selecting the most competitive proposals for selected opportunities while providing actionable feedback for all submissions.
  • Our events function brings small and large groups together to discuss current opportunities and to plan for future ones to create a community of practice dedicated to improving teaming, proposals and award performance within and across ASU’s research enterprise.
  • Our graphics function measures input for work in order to improve process and impact through effective use of graphics.


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.


ASU is a tobacco-free university. For details visit


Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.


Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.


Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit


ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.


Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.


Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.


Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.


Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.


ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.


Only electronic applications are accepted for this position.


IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.


To apply please go to see Req Id# 78195BR

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