Director Special Events
Arizona State University
Campus: Downtown Phoenix
Under administrative direction of the Chief Operating Officer
with a dotted reporting line to the Executive Director of Business
Operations, performs work of considerable difficulty in planning
and coordinating special events for the University community in
which the Dean of the college or designee will participate.
ASU is a diverse enterprise with a wide variety of work and
learning modes, locations and a commitment to sustainability,
innovation and employee work-life balance. We are determined to
maintain our position as an employer of choice in a competitive
We offer our employees hybrid work arrangement where employees
spend a minimum of 60% of their regular workweek at their primary
ASU work location. Dean or vice president-level approval is
$65,000 - $80,000 per year; DOE
- Plans, directs and supervises special events for the Dean or
- Staffs cultivation teams including the Dean and other
- Follows-up on all senior administrative cultivation.
- Identifies new individual organizations for cultivation and
- Establishes invitation lists, follow-up. Coordinates scheduling
of events with the office of the Dean.
- Serves as liaison with university departments and outside
- Supervises coordination of all major events and serves as a
resource to staff, faculty and students.
Bachelor's degree and five (5) years of experience in
professional special events planning or related field and three (3)
years in a supervisory capacity; OR, Any equivalent combination of
education and/or experience from which comparable knowledge, skills
and abilities have been achieved.
- Experience in adapting to change.
- Experience in working well with multiple stakeholders from
- Experience in managing a team of volunteers.
- Experience with a flexible schedule and ability to work long
shifts, nights and weekends.
- Experience in working with confidential and sensitive
- Experience in creative event design.
- Experience in using budgeting and negotiation skills.
- Experience in time management and multitasking with the ability
to create and follow timelines.
- Evidence of protocol (flag, introductions, dignitary visits,
etc.) and etiquette experience.
- Experience in planning events with a culturally diverse
- Experience in incorporating goals, mission and charter of ASU
into all events.
- Evidence of effective communication skills
- Ability to work with interdisciplinary stakeholders to
share resources, ideas and leverage each other’s
- Experience in using organizational skills, and the ability to
execute all details of event management.
- Experience in developing and maintaining relationships with
internal and external vendors.
- Demonstrated knowledge of event elements (food and beverage,
audio-visual, rentals, security, etc.) to ensure vendors are
- Evidence of being comfortable with script, agenda, program
organization and communication.
- Experience with proofreading skills would be beneficial.
- Experience in honoring past traditions, but implementing
current event trends.
- Experience in selecting and working in diverse venues while
implementing strategy under various circumstances.
- Experience in working with city services as needed regarding
permitting, security, transportation, etc.
- Experience in using Excel, Word, Outlook, and Benefactor.
- Activities are performed in an environmentally controlled
office setting subject to extended periods of sitting, keyboarding,
and manipulating a computer mouse
- Required to stand for varying lengths of time and walk moderate
distances to perform work (10%) particularly on event days.
- Frequent bending, reaching, lifting, pushing and pulling up to
25 pounds .
- Regular activities require ability to quickly change priorities
which may include and/or are subject to resolution of
- Ability to clearly communicate to perform essential
The Thunderbird School of Global Management at Arizona State
University is one of the finest global leadership and global
management schools in the world with both graduate and
undergraduate students. Solutions for the planet mean developing
problem-solvers from around the globe. From our world-renowned
faculty representing six continents to hundreds of outstanding
students who join us every year from around the world, the
Thunderbird School of Global Management welcomes diversity and
encourages quality and great value. It is one of the top global
leadership and global management schools in the country, highly
ranked for academics, practical research, and student outcomes.
Arizona State University is a new model for American higher
education, an unprecedented combination of academic excellence,
entrepreneurial energy and broad access. This New American
University is a single, unified institution comprising four
differentiated campuses positively impacting the economic, social,
cultural and environmental health of the communities it serves. Its
research is inspired by real world application blurring the
boundaries that traditionally separate academic disciplines. ASU
serves more than 100,000 students in metropolitan Phoenix, Arizona,
the nation's fifth largest city. ASU champions intellectual and
cultural diversity, and welcomes students from all fifty states and
more than one hundred nations across the globe.
ASU is a tobacco-free university. For details
Arizona State University is a VEVRAA Federal Contractor and an
Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
basis protected by law.
Notice of Availability of the ASU Annual Security and
Fire Safety Report
In compliance with federal law, ASU prepares an annual report on
campus security and fire safety programs and resources. ASU’s
Annual Security and Fire Safety Report is available online
at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You
may request a hard copy of the report by contacting the ASU Police
Department at 480-965-3456.
Relocation Assistance – For information about schools, housing
child resources, neighborhoods, hospitals, community events, and
taxes, visit https://cfo.asu.edu/az-resources.
ASU conducts pre-employment screening which may include
verification of work history, academic credentials, licenses, and
Background Check Statement
ASU conducts pre-employment screening for all positions which
includes a criminal background check, verification of work history,
academic credentials, licenses, and certifications. Employment is
contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will
include a fingerprint check. Employment is contingent upon
successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date
Please include all employment information in month/year format
(e.g., 6/88 to 8/94), job title, job duties and name of employer
for each position.
Resume should clearly illustrate how prior knowledge and
experience meets the Minimum and Desired qualifications of this
Applicant must be eligible to work in the United States; ASU
(Thunderbird School of Global Management) will not be a sponsor for
ASU does not pay for travel expenses associated with interviews,
unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of
“equivalent combination” in the minimum qualifications? It means
one year of higher education or 24 credit hours, is equal to one
year of experience. For example, a four year Bachelor’s degree is
equal to four years of experience.
To apply please go to www.asu.edu/asujobs/ see Req Id#