DIRECTOR SPECIAL EVENTS

Director Special Events

Arizona State University

TSGM Administration

Campus: Downtown Phoenix

78101BR

Job Description

Under administrative direction of the Chief Operating Officer with a dotted reporting line to the Executive Director of Business Operations, performs work of considerable difficulty in planning and coordinating special events for the University community in which the Dean of the college or designee will participate.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. 

We offer our employees hybrid work arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Salary Range

$65,000 - $80,000 per year; DOE

Close Date

27-April-2022

Essential Duties

• Plans, directs and supervises special events for the Dean or designee. 
• Staffs cultivation teams including the Dean and other leadership. 
• Follows-up on all senior administrative cultivation. 
• Identifies new individual organizations for cultivation and strategies follow-up. 
• Establishes invitation lists, follow-up. Coordinates scheduling of events with the office of the Dean. 
• Serves as liaison with university departments and outside community. 
• Supervises coordination of all major events and serves as a resource to staff, faculty and students.

Minimum Qualifications

Bachelor's degree and five (5) years of experience in professional special events planning or related field and three (3) years in a supervisory capacity; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in adapting to change.
• Experience in working well with multiple stakeholders from diverse backgrounds.
• Experience in managing a team of volunteers.
• Experience with a flexible schedule and ability to work long shifts, nights and weekends.
• Experience in working with confidential and sensitive information.
• Experience in creative event design.
• Experience in using budgeting and negotiation skills.
• Experience in time management and multitasking with the ability to create and follow timelines.
• Evidence of protocol (flag, introductions, dignitary visits, etc.) and etiquette experience.
• Experience in planning events with a culturally diverse mindset.
• Experience in incorporating goals, mission and charter of ASU into all events.
• Evidence of effective communication skills
• Ability to work with interdisciplinary stakeholders to share resources, ideas and leverage each other’s interests.
• Experience in using organizational skills, and the ability to execute all details of event management.
• Experience in developing and maintaining relationships with internal and external vendors.
• Demonstrated knowledge of event elements (food and beverage, audio-visual, rentals, security, etc.) to ensure vendors are meeting expectations.
• Evidence of being comfortable with script, agenda, program organization and communication.
• Experience with proofreading skills would be beneficial.
• Experience in honoring past traditions, but implementing current event trends.
• Experience in selecting and working in diverse venues while implementing strategy under various circumstances.
• Experience in working with city services as needed regarding permitting, security, transportation, etc.
• Experience in using Excel, Word, Outlook, and Benefactor.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse
• Required to stand for varying lengths of time and walk moderate distances to perform work (10%) particularly on event days.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds .
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.

Department Statement

The Thunderbird School of Global Management at Arizona State University is one of the finest global leadership and global management schools in the world with both graduate and undergraduate students. Solutions for the planet mean developing problem-solvers from around the globe. From our world-renowned faculty representing six continents to hundreds of outstanding students who join us every year from around the world, the Thunderbird School of Global Management welcomes diversity and encourages quality and great value. It is one of the top global leadership and global management schools in the country, highly ranked for academics, practical research, and student outcomes.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicant must be eligible to work in the United States; ASU (Thunderbird School of Global Management) will not be a sponsor for this position. 

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

To apply please go to www.asu.edu/asujobs/ see Req Id# 78101BR