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Contracts and Grants Specialist

Employer
University of Maryland, Baltimore
Location
Maryland, United States
Salary
$63,000.00 - $72,000.00
Date posted
Apr 13, 2022

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The University of Maryland, Baltimore (UMB) Department of Epidemiology & Public Health has an exciting opportunity available for an experienced Contracts and Grants Specialist to join a busy and expanding research department. The Contracts and Grants Specialist will support research staff, faculty, and students in the Division of Cancer Epidemiology in identifying sponsored funding opportunities, preparing and submitting contracts and grant proposals, and managing post-award financial activities and reporting.
This position will work in a fast-paced, team environment which requires an individual who is a self-starter, resourceful, and can anticipate “next steps.” The successful candidate will be able to accomplish this, in part, by having a positive attitude, excellent interpersonal and communication skills, being detail-oriented, and being able to plan, organize, prioritize, and execute complicated and continuing assignments without instruction and minimal supervision. UMB offers a comprehensive and competitive benefits package to eligible employees. This position receives an annual leave package starting with 22 accrued vacation days, 14 floating and observed holidays, 15 sick days, and 3 personal days; comprehensive health insurance and retirement options; professional learning and development opportunities; flexible schedules and teleworking options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.   Primary Duties:   1.    Grants and contracts proposal preparation
  • Conduct contract and grant preparation review to understand requirements for the application process.
  • Prepare the groundwork and develop checklist of documents required for grants’ submissions and identify submission priorities, including gathering and processing documents.
  • Develop timeline to meet submission deadlines.
  • Develop contract requirements containing quantifiable specifications and measurable performance criteria.
2.    Grants administration and management
  • Manage large-scale budgets that are individually funded but inter-related and managed as a single program of research budget.
  • Track expenditures and maintain cost centers and other allocations.
  • Provide regular financial reports.
  • Obtain a Corporate Purchasing Card (CPC) and maintain required records; generate and/or approve PUR01/PUR02 and other requests for reimbursement/payment; verify accuracy of transactions and that those transactions comply with university, state, and federal requirements.
  • Reconcile budget based on approved budget by sponsor.
  • Provide analysis of complex accounts including grants and contracts, revolving accounts, cost center allocations, and other accounts
  • Run regular reports for research team.
  • Manage all aspects of post-award research administration for accounts; follow policies and procedures in the areas of payroll, procurement, accounts payable, and sponsored research.
3.    Other
  • Bring conflict of interest, export control, and other special situations to finance, research and/or department administrator’s attentions.
  • Attend and participate in monthly manager’s meetings; bring issues to the group for discussion/information sharing purposes; function as an active member of the department’s administrative core, working collaboratively and efficiently with other administrative staff.
  • Establish relationships with campus administrative offices; interact with internal and external customers of the university; handles sensitive and confidential information with tact and discretion; serve as liaison with key external agencies, campuses, or other high-level contacts.
  • Work with senior administrative leadership to address and resolve issues; ensure administrative matters are managed in a timely and effective manner; advise PIs and research staff on best practices and procedures.
  • Performs other duties as assigned.
No direct supervisory responsibilities at this time although position will provide administrative oversight and guidance to staff and faculty.   Qualifications    Education: Bachelor's degree.   Experience: Three (3) years of accounting, budget, contract, grant, or research administration experience.   Other:  Financial disclosure reporting required by State of Maryland Ethics Committee. Related experience may be substituted for education.   Required Knowledge, Skills, and Abilities:
  • Advanced knowledge (or willingness to learn) of a variety of software programs (e.g., Excel, Access, Kuali Coeus, PeopleSoft, Taleo, and other standard desktop software).
  • Knowledge of best practices in research administration.
  • Strong interpersonal skills, the ability to function in a team and collaborative environment with staff, faculty, students, and an extended network of professionals. 
  • Excellent organizational skills are required to handle the variety of tasks that are associated with this position. 
  • Outstanding organizational, problem solving, negotiation, and critical thinking skills are required to perform the essential functions of this position. 
  • Experience managing federal consortia and international awards, highly desirable.
Hiring Range: $63,000 - $72,000, commensurate with related education and experience.   UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy.

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