Part-Time Bookkeeper / Consultants Welcomed

Hudson County Community College Foundation

Position Vacancy Notice

Part-Time Bookkeeper / Consultants Welcomed

Posting date: April 12, 2022

Position Description and Responsibilities - Accounting

Reports to - Vice President for Advancement and Communications

Location - Onsite position for the first six months from hire.

Responsible for - The accurate and timely accounting for all Foundation activities.

Skills needed:  - Must have extensive QuickBooks experience

Current/Immediate Tasks: (Estimated time 15 hours)

• Review and cleanup all transactions posted through 6/30/21
• Prepare monthly bank reconciliations in QuickBooks for all accounts through 6/30/21
• Post all auditor journal entries for 6/30/21
• Agree 6/30/21 final accounting to audit trial balance
• Link bank accounts to QuickBooks
• Link PayPal and other merchant accounts to QuickBooks
• Review bank activity for fraud online daily

 Monthly tasks: (Estimated time 8-10 hours/month)

• Input transactions into QuickBooks -all receipts, disbursements, account transfers
• Prepare invoices for open accounts receivable as needed
• Monitor open accounts receivable
• Import banking activity in QuickBooks
• Prepare monthly bank reconciliations for all accounts in QuickBooks
• Maintain supporting documents for all transactions; document system to be determined by management
• Maintain art inventory schedule
• Post investment activities to QuickBooks
• Maintain fixed assets schedule in excel; post depreciation monthly
• Prepare monthly balance sheet and profit and loss
• Prepare annual endowment letters for donors
• Review and confirm IRS language detailed on acknowledgment letters annually
• Make recommendations to streamline and automate the recording, processing and acknowledgement of gifts and bill payments
• Create and automate reports to analyze results by fiscal year (June 30) and calendar year
• Document due dates and monitor annual compliance for NJ Annual Report, NJ Charity Registration, IRS filing Requirements
• Establish Standard Operating Procedures for document retention, destruction and online storage to be reviewed annually
• Provide training for one – four staff annually
• Set up a petty cash box system

Hudson County Community College

Hudson County Community College (HCCC) serves more than 18,000 credit and non-credit students

annually. The College offers nearly 80 degree and certificate programs, including award-winning

English as a Second Language, STEM (Science, Technology, Engineering, and Mathematics), Culinary

Arts/Hospitality Management, Nursing and Health Sciences, and Fine and Performing Arts. The

HCCC Culinary/Hospitality Management program was ranked number six in the U.S. by Best Choice

Schools. Over 94% of HCCC Nursing program graduates passed the NCLEX the first time out, placing

the program's graduates in the top tier of two- and four-year nursing programs nationwide.

The HCCC Foundation was founded in 1997 with the single purpose of promoting and supporting Hudson County Community College. 

To apply, please submit a cover letter and resume to nicolebjohnson@hccc.edu.

COVID-related Information and Vaccination Requirements. https://www.hccc.edu/community/returntocampus/index.html

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply.

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