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Sr. Adminstrative Assistant

New Mexico Highlands University
New Mexico, United States
Salary Not Specified
Posted Date
Jul 14, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Auxiliary Services
Employment Type
Full Time
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Position Details

Position Information

Position Sr. Adminstrative Assistant Full Time/Part Time Full Time Job Type Regular Position Summary
Under general supervision, the Senior Administrative Assistant coordinates oversees, and/or performs a wide variety of administrative support activities for an academic dean or department director. Assignments may be confidential in nature. Provides and coordinates staff and office support. Coordinates and plans special events and meetings. May serve on a variety of committees in a support capacity. Facilitates and administers the day-to-day operations of the department of a multifaceted, self-contained operating unit/division. Develops and manages projects to help achieve the mission and goals of the director or department. Serves as the primary point of contact for internal and external constituencies. Leads and guides administrative support staff, may independently administer a defined program initiative or service operation for the unit.
This position is represented by a labor union and is subject to the terms and conditions of the Collective Bargaining Agreement upon completion of the probationary period. Duties and Responsibilities
* Schedules and plans meetings for the department, maintains the department calendar.
* Creates, edits, and distributes communication through email, documents, and presentations
* Processes travel requests.
* Processes invoices: processes purchase orders
* Orders supplies for the department.
* maintains files
* Answers phones, transfers calls to the correct person, or takes messages as needed.
* Provides customer service to students staff and faculty.
* Performs other job duties as assigned.

Minimum Job Requirements
Education: High School Diploma or GED
Two (2) years of general Clerical/Secretarial experience.
Experience in the customer service field.
Strong accounting skills
Completed degrees from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications
Knowledge of Ellucian Banner, Excel Word, and other basic computer programs
Knowledge of Residence Housing platform, and people admin Special Conditions for Eligibility
Knowledge of planning and scheduling techniques
Knowledge of supplies and equipment, and/or services and inventory control.
Strong interpersonal and communication skills and ability to work effectively with a wide range of
constituencies in a diverse community.
Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in the area of expertise.
Records maintenance skills.
Database management skills.
Knowledge of general accounting principles
Ability to communicate effectively, both orally and in writing.
Ability to analyze and solve problems
Demonstrated ability to maintain confidentiality.
Skills in the use of database management, word processing, spreadsheets, and/or presentation software
Skill in organizing resources and establishing priorities
Ability to train staff and/or students
Word processing and/or data entry skills.
Ability to create, compose and edit written materials.
Knowledge of office management principles and procedures.
Ability to coordinate and organize meetings and/or special events.
Knowledge of academic administration principles and procedures.

Knowledge, Skills, and Abilities
Acceptable telephone etiquette
Skill in operating standard computer software
such as excel and outlook
Written and oral communication.
Operating standard telephone system
Excellent interpersonal and customer service skills.
Ability to assess problems involving many variables.
Ability to analyze situations and effectively make decisions.
Able to maintain emotional control while working under stress.
Attention to detail Physical Demands
Work with frequent interruptions
Repetitive hand motions prolonged use of computer.
Sitting for extended periods of time.
Kneel bend and stoop.
Occasionally lift or move up to 20 pounds. Working Environment
Typical interior /office work environment
Work with frequent interruptions Pay Rate $16.54 Hr. Work Location/Campus Center Las Vegas, NM Campus EEO Statement
New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.

For disabled access or services call 505-454-3242 or email

Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW

Posting Detail Information

Posting Number AS600P Open Date 07/14/2021 Close Date Open Until Filled Special Instructions to Applicant
A complete online application must include: 1) Letter of interest/cover letter; 2) Resume; 3) Names, telephone numbers and email address of three (3) professional supervisory references in online application; 4) copy of High School Diploma or GED . Candidates who are invited for on-campus interviews will be required to submit official transcripts. References will be contacted in conjunction with on-campus interview. Upload required materials with online application. For disabled access or services, call (505) 454-3242 or contact Human Resources at NMHU IS AN EQUAL OPPORTUNITY EMPLOYER Quick Link Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  3. How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  4. Please describe any previous experience you have working in a customer service enviornment

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/ Letter of Interest
  3. High School Diploma or GED
Optional Documents

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