Sr. Adminstrative Assistant
Full Time/Part Time
Under general supervision, the Senior Administrative Assistant
coordinates oversees, and/or performs a wide variety of
administrative support activities for an academic dean or
department director. Assignments may be confidential in nature.
Provides and coordinates staff and office support. Coordinates and
plans special events and meetings. May serve on a variety of
committees in a support capacity. Facilitates and administers the
day-to-day operations of the department of a multifaceted,
self-contained operating unit/division. Develops and manages
projects to help achieve the mission and goals of the director or
department. Serves as the primary point of contact for internal and
external constituencies. Leads and guides administrative support
staff, may independently administer a defined program initiative or
service operation for the unit.
This position is represented by a labor union and is subject to the
terms and conditions of the Collective Bargaining Agreement upon
completion of the probationary period.
Duties and Responsibilities
* Schedules and plans meetings for the department, maintains the
* Creates, edits, and distributes communication through email,
documents, and presentations
* Processes travel requests.
* Processes invoices: processes purchase orders
* Orders supplies for the department.
* maintains files
* Answers phones, transfers calls to the correct person, or takes
messages as needed.
* Provides customer service to students staff and faculty.
* Performs other job duties as assigned.
Minimum Job Requirements
Education: High School Diploma or GED
Two (2) years of general Clerical/Secretarial experience.
Experience in the customer service field.
Strong accounting skills
Completed degrees from an accredited institution that are above the
minimum education requirement may be substituted for experience on
a year for year basis.
Knowledge of Ellucian Banner, Excel Word, and other basic computer
Knowledge of Residence Housing platform, and people admin
Special Conditions for Eligibility
Knowledge of planning and scheduling techniques
Knowledge of supplies and equipment, and/or services and inventory
Strong interpersonal and communication skills and ability to work
effectively with a wide range of
constituencies in a diverse community.
Knowledge of current and emerging trends in technologies,
techniques, issues, and approaches in the area of expertise.
Records maintenance skills.
Database management skills.
Knowledge of general accounting principles
Ability to communicate effectively, both orally and in
Ability to analyze and solve problems
Demonstrated ability to maintain confidentiality.
Skills in the use of database management, word processing,
spreadsheets, and/or presentation software
Skill in organizing resources and establishing priorities
Ability to train staff and/or students
Word processing and/or data entry skills.
Ability to create, compose and edit written materials.
Knowledge of office management principles and procedures.
Ability to coordinate and organize meetings and/or special
Knowledge of academic administration principles and
Knowledge, Skills, and Abilities
Acceptable telephone etiquette
Skill in operating standard computer software
such as excel and outlook
Written and oral communication.
Operating standard telephone system
Excellent interpersonal and customer service skills.
Ability to assess problems involving many variables.
Ability to analyze situations and effectively make decisions.
Able to maintain emotional control while working under
Attention to detail
Work with frequent interruptions
Repetitive hand motions prolonged use of computer.
Sitting for extended periods of time.
Kneel bend and stoop.
Occasionally lift or move up to 20 pounds.
Typical interior /office work environment
Work with frequent interruptions
Work Location/Campus Center
Las Vegas, NM Campus
New Mexico Highlands University is an affirmative action, equal
opportunity employer, making decisions without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, age, veteran status, disability, or any other protected
class. We are committed to the University values of diversity,
accessibility, excellence, and responsiveness.
For disabled access or services call 505-454-3242 or email
Visit the link below for more information regarding affirmative
action and equal opportunity:
Equal Employment Opportunity is THE LAW
Posting Detail Information
Open Until Filled
Special Instructions to Applicant
A complete online application must include: 1) Letter of
interest/cover letter; 2) Resume; 3) Names, telephone numbers and
email address of three (3) professional supervisory references in
online application; 4) copy of High School Diploma or GED .
Candidates who are invited for on-campus interviews will be
required to submit official transcripts. References will be
contacted in conjunction with on-campus interview. Upload required
materials with online application. For disabled access or services,
call (505) 454-3242 or contact Human Resources at firstname.lastname@example.org NMHU
IS AN EQUAL OPPORTUNITY EMPLOYER
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
- * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Personal Referral
- * What is the highest level of education attained?
- High School Diploma
- Associates Degree
- Bachelors Degree
- Masters Degree
- How many years of experience do you have in this type of
- Please describe any previous experience you have working in a
customer service enviornment
(Open Ended Question)
- Cover Letter/ Letter of Interest
- High School Diploma or GED