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Academic Advisor

Columbia College (MO)
Missouri, United States
Salary Not Specified
Posted Date
Apr 11, 2022

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Position Type
Administrative, Student Affairs, Academic Advising & Academic Support Services, Admissions, Enrollment, Retention & Registrar, Counseling, Disabled Student Services
Employment Type
Full Time
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Academic Advisor I
Department: CCG
Location: St. Louis, MO
Type: Staff, Full-time

Diversity Statement:
Columbia College is committed to creating an inclusive employee experience for all regardless of race, color, national origin, gender, religion, sexual orientation, age or disability. The college maintains a safe place for open discourse; supports activities that promote diversity and inclusion; and overall, fosters a sense of community that welcomes everyone.

Job Summary:
The Academic Advisor I is a student's primary academic counselor. They monitor students’ progress towards their academic goals and make recommendations to keep them on track while complying with Columbia College policies. For some locations, this position requires travel to several locations in a circuit on a regular schedule.
  • Provide sound academic advice to students based on their academic catalog and classes they need to complete their degree.
  • Coordinate with the main campus evaluations department to ensure students receive appropriate transfer credits where warranted.
    • Assist students with appeals/waivers for transfer credit they feel they deserve.
    • Prior to receiving official documentation, estimate potential transfer hours on an unofficial basis for prospective students.
  • Maintain student records, particularly degree checklists/audits and the academic advisement support form.
  • Access and distribute degree audits for students that are updated by the evaluations department.
  • Track students through their degree program, placing a special emphasis on new students and students nearing graduation.
  • Give post-graduation guidance to students when requested by the students.
  • Ensure timely completion of Declaration of Candidacy paperwork.
  • Participate in the recognition of student success at your location (i.e.: Dean’s list, honor societies, etc)
  • Coordinate Student Orientation.
  • Assist the Director in course management:
    • Determine alternative courses for students in canceled classes.
    • Direct students to undersubscribed classes.
    • Prepare reports to assist with course schedule forecasting.
  • Assist in location conversion and retention:
    • Follow-up on students missing from the first week of class and with new students during weeks one and six.
    • Call all new students during their first semester and schedule an advisement meeting to map out subsequent semesters.
    • Call new students who fail to register.
  • Practice superior customer service.
  • Fulfill additional responsibilities as assigned.
Minimum Qualifications:
  • Bachelor’s degree

Preferred Qualifications:
  • Master’s degree

Special Requirements:
  • Must be able to travel to attend external or internal conferences, meetings or training sessions.
  • Must be able to travel locally on a regular schedule.
  • Some evening or weekend work may be required.
This job description is not meant to be all-inclusive of every duty and responsibility required by the employee in the position.

Eligibility for employee benefits and perks is determined by employment status. For more information please see

The offer of employment and assignment to duties is contingent upon a satisfactory criminal background check. The information may include, but is not limited to, academic, residential, achievement, performance, attendance, disciplinary, employment history, credit history, driving history, and criminal history of public record.

Review of applications will begin immediately and continue until the position is filled.

Columbia College is an equal opportunity employer.

In compliance with the Higher Education Opportunity Act (HEOA) and the Jeanne Clery Disclosure of Campus Security Policy and Campus crime Statistics Act (Clery Act), the Department of Campus Safety for Columbia College has provided the Annual Security and Fire Safety Report and crime statistics for the main campus and venues nationwide.

Columbia College is required to distribute this information to all current and prospective employees and students. Please follow the link below for the full report or contact Human Resources at 573-875-7495 for a printed copy.

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