The University of Maryland, Baltimore, School of
Nursing—Department of Pain & Translational Symptom Science
(PTSS) has an exciting new Department
Administrator position available to work with our
collegial, dynamic, and vibrant team of faculty, staff, and
This position will provide members of the department with senior
administrative, regulatory, and programmatic oversight and provide
high-level assistance with the development, implementation, and
evaluation of tools and systems necessary to track departmental
activities and support the needs of the team. Responsibilities are
primarily significantly managerial within the department. This
position will require the ability to work independently on
high-level management and oversight within the department while
providing day-to-day ongoing support and assistance to individuals
Reporting directly to the Chair of the PTSS department, the
position will oversee the overall direction of the department as
the designated leader and work closely with the Chair to ensure
seamless operations for the department and support for its members.
This position will also interface with the University of Maryland,
Baltimore, Center to Advance Chronic Pain Research (CACPR), which
is co-led by the School of Nursing/PTSS Department. The incumbent
will have broad authority to make managerial decisions within the
department and will be responsible for informing leadership of
significant financial, personnel and strategic decisions. Decisions
and quality of execution have significant impact on other
This position is a key component of the PTSS team and will
primarily (>50%) perform significant managerial functions that
will require subject matter expertise in administration, the
research regulatory environment, and day-to-day operations of a
research-focused department. Part of the role will involve
assisting the Chair with the recruitment, engagement, performance
evaluation, professional development, and oversight of employees.
The position will also actively participate in strategic planning
for the department, which may include interfacing with the project
management team for renovation and/or construction projects to
improve or modify space according to current needs, implementation
of space tracking to ensure adequacy across faculty research teams
and creating online software tools to manage departmental resources
including equipment and instrumentation depreciation and
replacement. The position will also be responsible for implementing
and evaluating departmental processes, practices, and/or policies.
The incumbent will manage overall departmental operations,
workflow, projects, and/or systems that have strategic impact.
Accountability for operational and/or financial resources, legal
and policy compliance, is also a critical component of this
position. This position will also be asked to provide key input,
for example recommendations for financial, personnel, and
significant strategic decisions in collaboration with the Chair and
The PTSS department is home to numerous National Institutes of
Health (NIH) funded R01 grants aimed at improving the lives of
people with chronic pain and symptoms related to underlying disease
or disease treatment. To this end, the department maintains an
infrastructure that supports a highly translational approach to
this research, incorporating both clinical and preclinical methods
and model systems and spanning from single cell multiomics analyses
to participant-engaged intervention trials.
UMB offers a generous benefits package that includes 22 vacation
days, 14 floating and holidays, 15 sick days; comprehensive health
insurance and retirement options; and tuition remission for
employees and their dependents at any of the University System of
UMB requires all faculty, staff, and students to be
vaccinated against COVID-19. Exemptions for medical or religious
reasons will be processed through Human Resources.
- Develop a comprehensive knowledge base regarding the research,
service, and educational operations of the PTSS department.
- Achieve financial objectives for the department and prepare
annual department and grant budgets. Negotiate and coordinate grant
activity in concert with Senior Grants Management.
Identify and pursue outside funding sources. Research
grants and participate in grant writing as appropriate and as
- Develop and/or implement online workflow tools and procedures
to track key departmental activities (e.g., space allocation,
instrument depreciation/repair/replacement schedules, regulatory
documentation for clinical/preclinical research,
construction/renovation project timelines).
- Maintains departmental documentation and delegate
responsibility for records, billing and purchasing. Keep up-to-date
inventory of instrumentation and laboratory equipment and plan for
depreciation, repairs, routine service, and replacement needs.
- Sets goals and creates tactics to achieve departmental
objectives. Meets regularly with faculty, staff, and trainees to
ensure that the department is providing necessary support and that
departmental goals and objectives are being met.
- Assists with, and independently writes, key reports for
stakeholders including school leadership, the National Institutes
of Health (NIH), foundations, and others as necessary.
- Plans and coordinates daily activities of the department and
anticipates and identifies problems or deviations that must be
addressed, working with the Chair and other key school leadership
officials to implement corrective actions.
- Handles sensitive departmental information, including
budget-related data and human resources actions, in collaboration
with the Chair.
- Oversee record keeping, data collection, management, and
analysis. Develop and produce customized reports for the
department, school leadership, or other constituencies (e.g., the
Center to Advance Chronic Pain Research (CACPR). Assist the Chair
and faculty with analyses and reporting and serve as an advisory to
the Chair; represent the department as needed.
- Collaborate with research staff to develop protocols and ensure
their timely implementation. Evaluate results and
adjust methods accordingly.
- Supervise, train, schedule, and evaluate professional,
research, clinic, and/or clerical staff within the PTSS department
- Perform other duties as assigned.
Education: Bachelor's degree in business,
public administration, or related field. Master's degree
Experience: Nine (9) years of experience in
administrative and financial operations with at least three (3)
years of experience in basic science or clinical research
environment. At least two (2) years in a basic science department
preferred. Familiarity with Constant Contact preferred.
Supervisory Experience: Three (3) years of
experience at a management or leadership level.
Certification/Licensure: Clinical Research Associate
(CRA) or, Certified Public Accountant (CPA).
Other: Annual financial disclosure
required by Maryland State law.
Knowledge, Skills, Abilities: Thorough
knowledge of position requirements. Thorough knowledge of all
applicable requirements, regulations, and laws. Specific regulatory
knowledge of human and animal subject research. Skill in effective
use of applicable technology/systems and strong skills in use of
relevant software applications including Microsoft Office (Excel,
Word, PowerPoint), Kuali Research, financial software (e.g.,
Quantum) and Adobe Acrobat Professional. Ability to effectively
communicate both verbal and written thoughts, ideas, and facts.
Exceptional written and oral skills to be able to interact
regularly with a variety of stakeholders including
financial/administrative staff, research administration, NIH
program officers and faculty, staff and trainees who conduct
clinical and preclinical research. Ability to support a mission and
strategic vision. Instructional, training, and teambuilding skills
to strengthen and cultivate relationships. Skill in consultation
and change management. Ability to demonstrate, understand, apply,
and adhere to the UMB Core Values of Respect and Integrity,
Well-being and Sustainability, Equity and Justice, and Innovation
Hiring Range: Low $120,000s to low $130,000s;
commensurate with education and experience.
UMB is an Equal Opportunity/Affirmative Action Employer. All
qualified applicants will receive consideration for employment
without regard to sex, gender identity, sexual orientation, race,
color, religion, national origin, disability, protected Veteran
status, age, or any other characteristic protected by law or
policy. For assistance related to employment, please contact the
Staffing department at HRJobs@umaryland.edu.
If you anticipate needing a reasonable accommodation for a
disability under the Americans With Disabilities Act (ADA), during
any part of the employment process, please submit a https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/"
target="_blank">UMB Job Applicant Accommodation Request. You may
also contact HRDiversity@umaryland.edu. Please note that only
inquiries concerning an ADA request for reasonable accommodation
will be responded to from this email address.