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Department Administrator (School of Nursing)

University of Maryland, Baltimore
Maryland, United States
Salary Commensurate with experience
Posted Date
Apr 8, 2022

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Position Type
Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Financial Affairs
Employment Level
Employment Type
Full Time
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The University of Maryland, Baltimore, School of Nursing—Department of Pain & Translational Symptom Science (PTSS) has an exciting new Department Administrator position available to work with our collegial, dynamic, and vibrant team of faculty, staff, and trainees.

This position will provide members of the department with senior administrative, regulatory, and programmatic oversight and provide high-level assistance with the development, implementation, and evaluation of tools and systems necessary to track departmental activities and support the needs of the team. Responsibilities are primarily significantly managerial within the department. This position will require the ability to work independently on high-level management and oversight within the department while providing day-to-day ongoing support and assistance to individuals and groups.

Reporting directly to the Chair of the PTSS department, the position will oversee the overall direction of the department as the designated leader and work closely with the Chair to ensure seamless operations for the department and support for its members. This position will also interface with the University of Maryland, Baltimore, Center to Advance Chronic Pain Research (CACPR), which is co-led by the School of Nursing/PTSS Department. The incumbent will have broad authority to make managerial decisions within the department and will be responsible for informing leadership of significant financial, personnel and strategic decisions. Decisions and quality of execution have significant impact on other functional areas.

This position is a key component of the PTSS team and will primarily (>50%) perform significant managerial functions that will require subject matter expertise in administration, the research regulatory environment, and day-to-day operations of a research-focused department. Part of the role will involve assisting the Chair with the recruitment, engagement, performance evaluation, professional development, and oversight of employees. The position will also actively participate in strategic planning for the department, which may include interfacing with the project management team for renovation and/or construction projects to improve or modify space according to current needs, implementation of space tracking to ensure adequacy across faculty research teams and creating online software tools to manage departmental resources including equipment and instrumentation depreciation and replacement. The position will also be responsible for implementing and evaluating departmental processes, practices, and/or policies. The incumbent will manage overall departmental operations, workflow, projects, and/or systems that have strategic impact. Accountability for operational and/or financial resources, legal and policy compliance, is also a critical component of this position. This position will also be asked to provide key input, for example recommendations for financial, personnel, and significant strategic decisions in collaboration with the Chair and school leadership.

The PTSS department is home to numerous National Institutes of Health (NIH) funded R01 grants aimed at improving the lives of people with chronic pain and symptoms related to underlying disease or disease treatment. To this end, the department maintains an infrastructure that supports a highly translational approach to this research, incorporating both clinical and preclinical methods and model systems and spanning from single cell multiomics analyses to participant-engaged intervention trials.

UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.

Primary Duties:

  • Develop a comprehensive knowledge base regarding the research, service, and educational operations of the PTSS department.
  • Achieve financial objectives for the department and prepare annual department and grant budgets. Negotiate and coordinate grant activity in concert with Senior Grants Management. Identify and pursue outside funding sources. Research grants and participate in grant writing as appropriate and as required.
  • Develop and/or implement online workflow tools and procedures to track key departmental activities (e.g., space allocation, instrument depreciation/repair/replacement schedules, regulatory documentation for clinical/preclinical research, construction/renovation project timelines).
  • Maintains departmental documentation and delegate responsibility for records, billing and purchasing. Keep up-to-date inventory of instrumentation and laboratory equipment and plan for depreciation, repairs, routine service, and replacement needs.
  • Sets goals and creates tactics to achieve departmental objectives. Meets regularly with faculty, staff, and trainees to ensure that the department is providing necessary support and that departmental goals and objectives are being met.
  • Assists with, and independently writes, key reports for stakeholders including school leadership, the National Institutes of Health (NIH), foundations, and others as necessary.
  • Plans and coordinates daily activities of the department and anticipates and identifies problems or deviations that must be addressed, working with the Chair and other key school leadership officials to implement corrective actions.
  • Handles sensitive departmental information, including budget-related data and human resources actions, in collaboration with the Chair.
  • Oversee record keeping, data collection, management, and analysis. Develop and produce customized reports for the department, school leadership, or other constituencies (e.g., the Center to Advance Chronic Pain Research (CACPR). Assist the Chair and faculty with analyses and reporting and serve as an advisory to the Chair; represent the department as needed.
  • Collaborate with research staff to develop protocols and ensure their timely implementation. Evaluate results and adjust methods accordingly.
  • Supervise, train, schedule, and evaluate professional, research, clinic, and/or clerical staff within the PTSS department as assigned.
  • Perform other duties as assigned.

Education: Bachelor's degree in business, public administration, or related field. Master's degree preferred.

Experience: Nine (9) years of experience in administrative and financial operations with at least three (3) years of experience in basic science or clinical research environment. At least two (2) years in a basic science department preferred. Familiarity with Constant Contact preferred.

Supervisory Experience: Three (3) years of experience at a management or leadership level.

Preferred Certification/Licensure: Clinical Research Associate (CRA) or, Certified Public Accountant (CPA).

Other: Annual financial disclosure required by Maryland State law.

Knowledge, Skills, Abilities: Thorough knowledge of position requirements. Thorough knowledge of all applicable requirements, regulations, and laws. Specific regulatory knowledge of human and animal subject research. Skill in effective use of applicable technology/systems and strong skills in use of relevant software applications including Microsoft Office (Excel, Word, PowerPoint), Kuali Research, financial software (e.g., Quantum) and Adobe Acrobat Professional. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Exceptional written and oral skills to be able to interact regularly with a variety of stakeholders including financial/administrative staff, research administration, NIH program officers and faculty, staff and trainees who conduct clinical and preclinical research. Ability to support a mission and strategic vision. Instructional, training, and teambuilding skills to strengthen and cultivate relationships. Skill in consultation and change management. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: Low $120,000s to low $130,000s; commensurate with education and experience.


UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a" href="" target="_blank">UMB Job Applicant Accommodation Request. You may also contact Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

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