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International Education Office Assistant

Employer
Howard Community College
Location
Maryland, United States
Salary
Salary Not specified
Posted Date
Apr 8, 2022

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Position Type
Administrative, Academic Affairs, International Programs
Employment Level
Administrative
Employment Type
Part Time
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Howard Community College (HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!


HCC is seeking a part time, hourly International Education Office Assistant to work on campus in Columbia, MD to provide administrative support in the Office of International Education and assists with day-to-day operations of International Education including, but not limited to, responding to inquiries and requests, reserving space and AV equipment, placing supply orders, and tracking supply inventory. Operates and implements microcomputer software using Microsoft Office Suite software products to perform publication design, word processing, and spreadsheets for International Education. Keeps file systems current and updated. Helps to promote and coordinate International Education programs and events. Assists with the development and maintenance of program and office handbooks, materials, directories, and forms.

WORK PERFORMED

  • Interacts with students/visitors to answer questions and provide information.
  • Answers telephone inquiries and directs calls to appropriate destinations.
  • Assists with the entry of new vendors, creation and monitoring of purchase requisitions and orders, and wire requests.
  • Provides administrative support for office processes including mail, filing, catering orders, event coordination, and student and faculty documents, etc.
  • Responsible for maintaining international partner and study abroad program provider contact lists.
  • Supports Program Coordinator with study abroad management system through student assistance, data entry, queries, and reports.
  • Assists Program Coordinator with program outreach, student recruitment, and all travel study abroad processes, including advising, applications, scholarships, orientations, and travel details.
  • Maintains inventory of office materials and orders supplies when necessary.
  • Checks and follows-up on all messages on the International Education email account and main office voice mail box daily.
  • Assists with the entry of new vendors, creation and monitoring of purchase requisitions and orders, and wire requests.
  • Provides administrative support for unique International Education projects.
  • Reconciles International Education cost centers and budgets.
  • Other duties as assigned.
  • Associates of Arts degree in education, sociology, business or related field and two years related experience or an equivalent combination of education and experience related to administration required.
  • Exceptional organizational skills.
  • Ability to operate microcomputer systems required.
  • Experience with Microsoft Office Suite software applications including MS Word, Excel, Access, Publisher, Outlook and OneNote.
  • Ability to use electronic mail and to operate within a network environment.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to prioritize and effectively work on concurrent projects and tasks.
  • Ability to use own initiative to identify and deal with issues as they arise.
  • Ability to maintain strict confidentiality.
  • Regular attendance is a requirement of this job.
  • Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

All employees must comply with college's COVID-19 vaccination or testing requirement, regardless of telework status. In instances where employees fail to comply, supervisors will be notified, as failure to comply is a violation of the employee code of conduct. Progressive disciplinary action will be taken, including verbal and written warnings, and up to and including suspension and termination.


Hours Per Week: 20
Work Schedule: M-Th
Compensation: $16/hr
FLSA Status: Non-Exempt
Grade: Part time/ Hourly - No Benefits
Open Until Filled
Best Consideration: March 25, 2022

*Pre-employment criminal background investigation is a condition of employment.

Howard Community College (HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.

HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.


HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Only employees living in states contiguous to Maryland are eligible to work at HCC to include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please submit the following:

  1. Completed Application (Candidates will be evaluated on completing the college's application in full)
  2. Resume
  3. Cover Letter

PI172870900

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