Administrative Specialist, International Programs
- Employer
- Washburn University
- Location
- Kansas, United States
- Salary
- Salary Not Specified
- Date posted
- Apr 8, 2022
View more
- Position Type
- Administrative, Academic Affairs, International Programs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Position Details
Position Information
Position Title
Administrative Specialist, International Programs
Position Number
001056
Position Summary
The Administrative Specialist provides administrative support for the programs and services provided by the Office of International Programs – Study Abroad and the International Washburn Transformational Experience, and the Scholarly and Creative Washburn Transformative Experience ( WTE ). This position will have the opportunity to work 50% of the time remotely if desired.
Essential Job Functions of Position
Responsible for providing administrative support which includes varied and related processes such as maintaining databases, websites, and social media. Extracting desired information from databases and websites, and monitoring, facilitating and enforcing compliance with established criteria, guidelines, and standards.
Provides front desk reception and customer service by providing information to students, staff, faculty, and the public about programs, policies, services, and/or processes provided by the office.
Aids with planning, coordinating, and facilitating special events within the office or with collaborating departments and areas on and off-campus.
Maintains files and plans purging, scanning and storage schedules.
Coordinates, updates, and maintains accurate records of all financial transactions (purchase orders, payment vouchers, fund transfers, reimbursement requests, and departmental credit card purchases) to facilitate budget tracking and management.
Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
Attends professional development courses and software training.
Prepares and distributes correspondence, newsletters, and other documents as requested.
Maintains and manages the office’s logistical needs and maintenance schedule.
Assists to ensure the overall success of the office and programs by performing additional job-related duties as assigned or as appropriate.
Non-Essential Job Functions of Position
Education and Experience
High school diploma, GED, or equivalent. One year of full-time equivalent work experience or relevant education or a combination of relevant education and experience equal to one year of full-time work experience.
Knowledge, Skills & Abilities
Proven effective communication, organization, and computer skills. Proven ability to work effectively and collaboratively in a team environment, problem-solve and maintain confidentiality.
Preferred: Ability to maintain accurate and detailed financial records.
Licenses, Certifications & Registrations
Additional Requirements (e.g. Physical Demands)
Campus Security Authority
No
Special Instructions to Applicant
Are you interested in working remotely? This position will have the opportunity to work 50% of the time remotely if desired. Come join a great team at a wonderful campus serving International students.
Advertised Pay
12.98 per hour with potential for a higher entry rate commensurate with experience
Work Schedule
Regular Business Hours, Other - occasional evenings and weekends for events, maybe two times per semester
Benefits
- After completing one year of service in a benefits-eligible position, the University will contribute an amount equal to 10% of base pay into an employee’s defined contribution plan with TIAA .
- After one year of continuous employment, eligible employees may officially enroll in University courses for credit or audit without having to pay applicable tuition and fees. Law School Courses excluded.
- For an overview of the excellent benefits package, Washburn provides employees visit Washburn benefits.
Full Time
Average Hours per Week
40
Months per Year
12
FLSA
Non-Exempt
FTE
1
EEO Statement
Washburn is an EOE and is dedicated to providing a student-centered and teaching-focused academic and work environment. We seek candidates who are committed to Washburn’s efforts to create a campus climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented and/or marginalized in higher education.
Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.
Posting Detail Information
Posting Number
S0366P
Background Check Required?
Yes
Driving History Checked?
No
Drug Screen Required?
No
Anticipated Start Date
06/01/2022
Position End Date (if temporary)
For earliest consideration apply by
Posting Close Date
Open Until Filled?
Yes
Quick Link for Direct Access to Posting
https://washburn.peopleadmin.com/postings/4454
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you available to work in the evening (6 pm to 10 pm)?
- Yes
- No
- Are you available to work weekends?
- Yes
- No
- * Do you have one year of full-time equivalent work experience
or relevant education or a combination of relevant education and
experience equal to one year of full-time work experience?
- Yes
- No
Required Documents
- Resume
- Cover Letter
- Letter of Recommendation
Company
Washburn is a top-notch university in an urban setting where students are becoming their best selves.
Nestled in the heart of Topeka - the capital city with about 127 thousand residents - Washburn offers students from small towns a big-city feel, while providing students from major metropolitan areas a more manageable environment.
Washburn's beautiful campus - on 160 acres - is easy to navigate with state-of-the art facilities. Our Tech campus on Huntoon offers industry-standard programs leading to in-demand jobs. And with our low student/faculty ratio and small classes, you're going to get to know your professors.
Internally, we're organized into five schools, the College of Arts & Sciences, the School of Applied Studies, the Business School, the School of Nursing, the School of Law and the Washburn Institute of Technology (Washburn Tech.)
Our mission is to provide opportunities for our students to realize their full potential; we can't do it without our dedicated faculty and staff.
Washburn University employs more than one thousand faculty and staff on our campuses throughout Topeka. We strive to offer competitive wages, an excellent benefits program, supportive culture and healthy work/life balance. Washburn seeks to create an environment that reflects our core values: integrity, excellence, inclusion, accountability, respect, collaboration and innovation.
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