Administrative Specialist, International Programs
The Administrative Specialist provides administrative support for
the programs and services provided by the Office of International
Programs – Study Abroad and the International Washburn
Transformational Experience, and the Scholarly and Creative
Washburn Transformative Experience ( WTE ). This position will have
the opportunity to work 50% of the time remotely if desired.
Essential Job Functions of Position
Responsible for providing administrative support which includes
varied and related processes such as maintaining databases,
websites, and social media. Extracting desired information from
databases and websites, and monitoring, facilitating and enforcing
compliance with established criteria, guidelines, and
Provides front desk reception and customer service by providing
information to students, staff, faculty, and the public about
programs, policies, services, and/or processes provided by the
Aids with planning, coordinating, and facilitating special events
within the office or with collaborating departments and areas on
Maintains files and plans purging, scanning and storage
Coordinates, updates, and maintains accurate records of all
financial transactions (purchase orders, payment vouchers, fund
transfers, reimbursement requests, and departmental credit card
purchases) to facilitate budget tracking and management.
Contributes to a work environment that encourages knowledge of,
respect for, and development of skills to engage with those of
other cultures or backgrounds.
Attends professional development courses and software
Prepares and distributes correspondence, newsletters, and other
documents as requested.
Maintains and manages the office’s logistical needs and maintenance
Assists to ensure the overall success of the office and programs by
performing additional job-related duties as assigned or as
Non-Essential Job Functions of Position
Education and Experience
High school diploma, GED, or equivalent. One year of full-time
equivalent work experience or relevant education or a combination
of relevant education and experience equal to one year of full-time
Knowledge, Skills & Abilities
Proven effective communication, organization, and computer skills.
Proven ability to work effectively and collaboratively in a team
environment, problem-solve and maintain confidentiality.
Preferred: Ability to maintain accurate and detailed financial
Licenses, Certifications & Registrations
Additional Requirements (e.g. Physical Demands)
Campus Security Authority
Special Instructions to Applicant
Are you interested in working remotely? This position will have the
opportunity to work 50% of the time remotely if desired. Come join
a great team at a wonderful campus serving International
12.98 per hour with potential for a higher entry rate commensurate
Regular Business Hours, Other - occasional evenings and weekends
for events, maybe two times per semester
- After completing one year of service in a benefits-eligible
position, the University will contribute an amount equal to 10% of
base pay into an employee’s defined contribution plan with TIAA .
- After one year of continuous employment, eligible employees may
officially enroll in University courses for credit or audit without
having to pay applicable tuition and fees. Law School Courses
- For an overview of the excellent benefits package, Washburn
provides employees visit
Average Hours per Week
Months per Year
Washburn is an EOE and is dedicated to providing a student-centered
and teaching-focused academic and work environment. We seek
candidates who are committed to Washburn’s efforts to create a
campus climate that fosters the growth and development of a diverse
student body, and we encourage applications from members of groups
that have been historically underrepresented and/or marginalized in
Washburn University provides equal access to and opportunity in its
programs, facilities, and employment without regard to race, color,
religion, age, national origin, ancestry, disability, sex, sexual
orientation, gender identity, genetic information, veteran status,
or marital or parental status.
Posting Detail Information
Background Check Required?
Driving History Checked?
Drug Screen Required?
Anticipated Start Date
Position End Date (if temporary)
For earliest consideration apply by
Posting Close Date
Open Until Filled?
Quick Link for Direct Access to Posting
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
- Are you available to work in the evening (6 pm to 10 pm)?
- Are you available to work weekends?
- * Do you have one year of full-time equivalent work experience
or relevant education or a combination of relevant education and
experience equal to one year of full-time work experience?
- Cover Letter
- Letter of Recommendation