Administrative Specialist, International Programs

Position Details

Position Information

Position Title

Administrative Specialist, International Programs

Position Number

001056

Position Summary

The Administrative Specialist provides administrative support for the programs and services provided by the Office of International Programs – Study Abroad and the International Washburn Transformational Experience, and the Scholarly and Creative Washburn Transformative Experience ( WTE ). This position will have the opportunity to work 50% of the time remotely if desired.

Essential Job Functions of Position

Responsible for providing administrative support which includes varied and related processes such as maintaining databases, websites, and social media. Extracting desired information from databases and websites, and monitoring, facilitating and enforcing compliance with established criteria, guidelines, and standards.

Provides front desk reception and customer service by providing information to students, staff, faculty, and the public about programs, policies, services, and/or processes provided by the office.

Aids with planning, coordinating, and facilitating special events within the office or with collaborating departments and areas on and off-campus.

Maintains files and plans purging, scanning and storage schedules.

Coordinates, updates, and maintains accurate records of all financial transactions (purchase orders, payment vouchers, fund transfers, reimbursement requests, and departmental credit card purchases) to facilitate budget tracking and management.

Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

Attends professional development courses and software training.

Prepares and distributes correspondence, newsletters, and other documents as requested.

Maintains and manages the office’s logistical needs and maintenance schedule.

Assists to ensure the overall success of the office and programs by performing additional job-related duties as assigned or as appropriate.

Non-Essential Job Functions of Position

Education and Experience

High school diploma, GED, or equivalent. One year of full-time equivalent work experience or relevant education or a combination of relevant education and experience equal to one year of full-time work experience.

Knowledge, Skills & Abilities

Proven effective communication, organization, and computer skills. Proven ability to work effectively and collaboratively in a team environment, problem-solve and maintain confidentiality.
Preferred: Ability to maintain accurate and detailed financial records.

Licenses, Certifications & Registrations

Additional Requirements (e.g. Physical Demands)

Campus Security Authority

No

Special Instructions to Applicant

Are you interested in working remotely? This position will have the opportunity to work 50% of the time remotely if desired. Come join a great team at a wonderful campus serving International students.

Advertised Pay

12.98 per hour with potential for a higher entry rate commensurate with experience

Work Schedule

Regular Business Hours, Other - occasional evenings and weekends for events, maybe two times per semester

Benefits

• After completing one year of service in a benefits-eligible position, the University will contribute an amount equal to 10% of base pay into an employee’s defined contribution plan with TIAA .
• After one year of continuous employment, eligible employees may officially enroll in University courses for credit or audit without having to pay applicable tuition and fees. Law School Courses excluded.
• For an overview of the excellent benefits package, Washburn provides employees visit Washburn benefits.

Full-time/Part-time

Full Time

Average Hours per Week

40

Months per Year

12

FLSA

Non-Exempt

FTE

1

EEO Statement

Washburn is an EOE and is dedicated to providing a student-centered and teaching-focused academic and work environment. We seek candidates who are committed to Washburn’s efforts to create a campus climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented and/or marginalized in higher education.

Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Posting Detail Information

Posting Number

S0366P

Background Check Required?

Yes

Driving History Checked?

No

Drug Screen Required?

No

Anticipated Start Date

06/01/2022

Position End Date (if temporary)

For earliest consideration apply by

Posting Close Date

Open Until Filled?

Yes

Quick Link for Direct Access to Posting

https://washburn.peopleadmin.com/postings/4454
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. Are you available to work in the evening (6 pm to 10 pm)?
   • Yes
   • No
2. Are you available to work weekends?
   • Yes
   • No
3. * Do you have one year of full-time equivalent work experience or relevant education or a combination of relevant education and experience equal to one year of full-time work experience?
   • Yes
   • No

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation