Position Title: Coordinator, Scheduling Conference Services
Requisition Number: S01089P
Position Category: Staff
Campus Location: Weber State University - Ogden, UT
Hours per week: 40
Months per year: 12
Pay Grade: E31
Job Summary/Basic Function
Manage the scheduling for multi-day conferences and Non-Weber State
Student Interns during the months of May through August in WSU
housing. This includes coordination of meeting rooms, housing
assignments/bed spaces, keys, damages, door security/access, food,
other rooms and outside areas, etc. Oversee day to day operations
of Conferences as well as crisis management and resolution. Work
with multiple departments on campus, i.e. University Dining,
University Police, FM, etc.
Maintain SEC and Conference budgets of $500,000 to $1,000,000,
general office finances, and all office bookkeeping. Create funds
transfer, invoices, internal-departmental billings from prepared
invoice spreadsheets and other departmental forms. Work in
Banner/Lynx system to pull reports and collect payments.
Assist in scheduling services of the Union and outside areas for
events related services including: coordination of meeting rooms,
audio-visual, technical, room set-ups, food service and other
requested items. Work with designated customers for the delivery of
efficient and quality meeting, event, and conference services
taking place in the Union or elsewhere on campus. Utilize and
practice Shepherd Union and University policies and procedures with
practices that promote safety, and decrease liability concerns.
Represent the SEC office on various committees across campus
• BA/BS degree or equivalent combination of education and
• Experience related to event coordination or hospitality
• One-year computer experience and knowledge of software
• Hospitality or event background
• Accounting skills
• One-year University or College Union experience
• Strong customer service skills
• Strong communication and sales skills
Background Check? Yes
Weber State University is an EOE/Minorities/Female/Vet/Disability
employer with a strong commitment to diversity and inclusion.
Applications by members of all underrepresented groups are
WSU offers a generous benefits package that includes medical,
dental, long-term disability, life insurance, retirement, a
wellness program with release time and paid incentives, tuition
benefits, free tickets to athletic and performing arts events, and
paid holidays, vacation, and sick leave.
Posting Detail Information
Job Open Date: 04/07/2022
Review Date: 04/21/2022
Open Until Filled: Yes
Notes to Applicant
The annual salary for this position starts at $35,600 and may go up
from there depending on candidate qualifications. The position
comes with a generous benefits package.
To apply, please complete the online application and attach a cover
letter, current resume, and the names and contact information for
three professional references.
For qualification determination, your application and/or resume
must contain average number of hours worked per week and the dates
of employment (i.e., month/year to month/year or month/year to
present). If your resume does not contain this information, your
application may be considered incomplete.
Screening of applications will begin April 21, 2022. Position will
remain open until filled.
Criminal background check required as a condition of
Quick Link for Direct Access to Posting: https://jobs.weber.edu/postings/16193
ADA Essential Job Function
Physical Activity of this position
Maintaining equilibrium to prevent falling. Walking, standing or
crouching on narrow, slippery, or erratically moving surfaces.
Amount of balancing exceeds that needed for ordinary locomotion and
maintenance of body equilibrium. , Bending body downward and
forward by bending spine at the waist. This factor is important if
it occurs to a considerable degree and requires full motion of the
lower extremities and back muscles. , Standing. Particularly for
sustained periods of time. , Moving about to accomplish tasks,
particularly for long distances or moving from one work site to
another., Using upper extremities to press against something with
steady force in order to thrust forward, downward or outward. ,
Using upper extremities to exert force in order to draw, haul or
tug objects in a sustained motion. , Lifting. Raising objects from
a lower to a higher position or moving objects horizontally from
position-to-position. This factor is important if it occurs to a
considerable degree and requires substantial use of upper
extremities and back muscles. , Expressing or exchanging ideas.
Those activities in which they must convey detailed or important
instructions to other workers accurately or quickly. , Ability to
receive detailed information with or without assistance.
Physical Requirements of this position
Medium work. Exerting up to 50 pounds of force occasionally, and/or
up to 30 pounds of force frequently, and/or up to 10 pounds of
force constantly to move objects.
Visual Acuity Requirements including color, depth perception and
field of vision.
Required to perform activities such as preparing and analyzing data
and figures; transcribing; using a computer terminal; extensive
reading., Required to have visual acuity to perform activities such
as: operating machines, (i.e. lathes, drill presses, power saws)
where the job is at or within arm's reach; skilled trades tasks of
a non-repetitive nature, such as carpenter, plumber,
The conditions the worker will be subject to in this
The worker is subject to outside environmental changes. No
effective protection from the weather.
Required fields are indicated with an asterisk (*).
1.* How did you hear about this employment opportunity?
• Public Job Posting
• Internal Job Posting
• Agency Referral
• Personal Referral
Documents Needed to Apply
2. Cover Letter
3. List of References with Contact Info