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Coordinator, Scheduling Conference Services

Weber State University
Utah, United States
Salary Not specified
Posted Date
Apr 8, 2022

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Position Type
Administrative, Business & Administrative Affairs, Conference & Special Event Administration
Employment Level
Employment Type
Full Time
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Position Title: Coordinator, Scheduling Conference Services
Requisition Number: S01089P
Position Category: Staff
Campus Location: Weber State University - Ogden, UT
Hours per week: 40
Months per year: 12
Pay Grade: E31
FLSA: Exempt

Job Summary/Basic Function
Manage the scheduling for multi-day conferences and Non-Weber State Student Interns during the months of May through August in WSU housing. This includes coordination of meeting rooms, housing assignments/bed spaces, keys, damages, door security/access, food, other rooms and outside areas, etc. Oversee day to day operations of Conferences as well as crisis management and resolution. Work with multiple departments on campus, i.e. University Dining, University Police, FM, etc.

Maintain SEC and Conference budgets of $500,000 to $1,000,000, general office finances, and all office bookkeeping. Create funds transfer, invoices, internal-departmental billings from prepared invoice spreadsheets and other departmental forms. Work in Banner/Lynx system to pull reports and collect payments.

Assist in scheduling services of the Union and outside areas for events related services including: coordination of meeting rooms, audio-visual, technical, room set-ups, food service and other requested items. Work with designated customers for the delivery of efficient and quality meeting, event, and conference services taking place in the Union or elsewhere on campus. Utilize and practice Shepherd Union and University policies and procedures with practices that promote safety, and decrease liability concerns. Represent the SEC office on various committees across campus

Required Qualifications
• BA/BS degree or equivalent combination of education and experience.
• Experience related to event coordination or hospitality management.
• One-year computer experience and knowledge of software systems.

Preferred Qualifications
• Hospitality or event background
• Accounting skills
• One-year University or College Union experience
• Strong customer service skills
• Strong communication and sales skills

Background Check? Yes

EEO Statement
Weber State University is an EOE/Minorities/Female/Vet/Disability employer with a strong commitment to diversity and inclusion. Applications by members of all underrepresented groups are encouraged.

Benefits Summary
WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date: 04/07/2022
Review Date: 04/21/2022
Open Until Filled: Yes

Notes to Applicant
The annual salary for this position starts at $35,600 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin April 21, 2022. Position will remain open until filled.

Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting:

ADA Essential Job Function

Physical Activity of this position
Maintaining equilibrium to prevent falling. Walking, standing or crouching on narrow, slippery, or erratically moving surfaces. Amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium. , Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. , Standing. Particularly for sustained periods of time. , Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. , Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. , Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position
Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Visual Acuity Requirements including color, depth perception and field of vision.
Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have visual acuity to perform activities such as: operating machines, (i.e. lathes, drill presses, power saws) where the job is at or within arm's reach; skilled trades tasks of a non-repetitive nature, such as carpenter, plumber, mechanic.

The conditions the worker will be subject to in this position.
The worker is subject to outside environmental changes. No effective protection from the weather.

Supplemental Questions
Required fields are indicated with an asterisk (*).

1.* How did you hear about this employment opportunity?
• Public Job Posting
• Internal Job Posting
• Agency Referral
• Advertisement/Publication
• Personal Referral
• Website
• Other

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter
3. List of References with Contact Info

Optional Documents

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