The Administrative Assistant for the School of Fine Arts assists in
the daily operational management of a department, including
budgeting, customer service, and administrative support
ESSENTIAL DUTIES :
•Serves as initial contact, answers telephones, emails, assesses
and responds to inquiries, provides appropriate information and
direction, scheduling classroom or event space, processes mail and
•Prepares and reviews reports, forms, and documents; ensures
compliance with policies and campus procedures; maintains web
pages; schedules and prepares for meetings and/or special
•Processes purchase orders and remittance vouchers, maintains
office supplies, and collects and deposits miscellaneous
•Assigns and supervises the work of student employees.
•Serves as operational liaison to other departments, campus, and
•Assists with the development and oversight of budget and financial
information, such as maintaining balances, researching
discrepancies, and preparing reports and recommendations.
•Assists in the coordination and publicity of departmental
activities and events, including the design of brochures,
newsletters, or invitations.
•Performs other duties of a similar nature or level.
Position Specific Responsibilities Might Include:
•Facilitating and supporting graduate enrollment
•Maintaining and updating facility software
•Advising campus organizations
•Operating standard printing and binding equipment
•Registering and enrolling students in a class
Knowledge, Skills and Abilities:
•Office principles and practices
•Computer and basic office equipment
•Software applications (some positions require knowledge of
specific operating system and HTML )
•Grammar and writing formats
•Ability to multitask with attention to detail
•Research, preparation, and analysis of data
•Communication as applied to interaction with students, coworkers,
supervisor and the general public
•High School diploma or GED ; and
•One year of specialized training in administrative support or a
related field; and
•Three years of administrative support or related office
•A strong work ethic and ability to display initiative.
•Experience and willingness to create documents and share data with
Sedentary Work: Exerting up to 10 pounds of force
Some departments may require occasional night or evening work
Hours of Work
Monday – Friday 8 a.m. to 4:30 p.m.
Posting Detail Information
Open Until Filled