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Contract Administrator

Employer
Embry-Riddle Aeronautical University
Location
Florida, United States
Salary
Salary Not Specified
Date posted
Apr 8, 2022
Job Description

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University's Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2020-21, there were over 10,700 undergraduate, graduate, and doctoral students that attended the University's residential campuses and approximately 32,700 students in total enrolled with the University around the world.

The Opportunity:

The Office of Sponsored Research is currently recruiting for a Contract Administrator to coordi nate the submission and administration of multiple contracts, which includes financial and accounting familiarity to ensure contractual budgets are adhered to. The Contract Administrator will also provide guidance on what contractual issues may present a compliance liability to the university. Responsible for having a working knowledge of the FAR’s, OMB, and other government contract regulations including applicable policies, procedures, rules and regulations of the university and sponsoring agency in order to provide guidance to principal investigators regarding government and industry proposals and contracts. The Contract Administrator is involved in the entire contract’s life cycle, including Pre and Post-award support. Responsibility for coordinating with PI(s) in the Pre-award proposal development, budget preparation & justification and proposal package submission. In Post-award activity, the individual is responsible for monitoring deliverables and project tasks, budget management and reporting to the sponsor for contracts awarded to the university. Responsible for recording and maintaining proposal, award and contract information in the university systems

Qualified candidates for this opening need to work around the Daytona Beach Campus or be willing to relocate to the area since this position has a hybrid work schedule.

Responsibilities include the following:
  • Pre-award activity: Support in the proposal preparation, budget justification and submissions for government and industry research contracts. Pre-award responsibilities include providing guidance to principal investigators, project budget creation and review, compliance review, and interpretation of funding agency regulations.
  • Post-award activity: Manage awarded research contracts, including fiscal management, invoicing, monitoring of allowable expenses, effort monitoring, cost sharing, tracking and reporting contract performance and overall financial administration of contracts.
  • Maintain contract files, sub-contracts, contract modifications, consulting agreements, split-funding forms, effort reporting, sub-recipient monitoring, record retention of contract documents.
  • Coordinate other activities, special reports, projects, and other related duties as assigned. Generate reports as requested, and raise potential concerns involving contract budget management, administration, compliance issues and other key issues regarding contract administration and compliance.
Qualifications

Required Qualifications:
  • Bachelor's degree. In lieu of a Bachelor's degree, 5+ years experience in contracts management will be considered.
  • Finance/Accounting experience in preparing and managing budgets, highly recommended.
  • 5+ years with multiple contracts management experience.
  • Analytical skills with an in depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications. .
Preferred Qualifications:
  • Familiarity with contracting guidelines as detailed in the FAR, ITAR and CFR.
  • Experience working in higher education with knowledge of Sponsored Research, including the principles, methods, and procedures of contract administration and compliance.
  • Master's degree

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