The Office of Special Events is the university’s central events
office which plans and executes University-wide high-level events
for the President’s Office and the Division of University
Relations. The Associate Director for the Office of Special Events
reports to the Senior Director of Special Events and plays a
pivotal role in conceptualizing and planning events for the office.
The Associate Director will independently conceptualize and
execute events including determining event objectives and strategy,
managing event budgets, vendor selection (venue, catering, AV,
production, scenic, entertainment, transportation, security,
floral, etc.), marketing collateral, programming, on-site
management, event follow up, and evaluation. This individual will
be adept at producing multiple events simultaneously utilizing
project management skills. Robust knowledge of event planning
principles, requirements, procedures, and available resources is
essential. Their portfolio includes events such as building
dedications, groundbreaking ceremonies, commencements, visiting
dignitaries/ lectures, athletic hospitality suites, board meetings,
academic ceremonies, and other presidential events. Additionally,
this individual will develop and execute signature fundraising
events such as dinners, receptions, and other related programs for
the capital campaign. The Associate Director will provide a
high level of customer service to establish effective communication
channels, and act as a liaison with internal and external
constituents. This individual must have strong interpersonal and
communications skills and the ability to work effectively with a
wide range of constituencies in a diverse campus community while
navigating a large, complex organizational structure. They will
work with a vast array of constituents including, donors, trustees,
leadership volunteers, senior leadership, the president, vice
presidents, deans, and development colleagues. The Associate
Director must be highly skilled in organizing resources and
establishing priorities, and have the ability to develop, plan, and
implement short and long-range goals. Additionally, they must
possess the ability to make procedural decisions and judgments,
perform complex tasks, maintain confidentiality, and to prioritize
multiple projects. The successful candidate will thrive in a
fast-paced and dynamic work environment. The Associate
Director will have direct reports, and oversee several planning
teams. Successful candidates must have the
availability to work weekends and/or after regular business hours
and travel approximately 10% of the time (locally and regionally).
They must also have access to a personal vehicle on a regular basis
for event-related tasks. Education (include
licenses, certifications, etc.):
required, preferably in communications, hospitality, public
relations, or marketing.
A minimum of 8 years of full-time
event planning experience including 4 years of experience in a lead
planner role. Candidates must also have at least 2 years of
supervisory experience. A demonstrated history of
accomplishment in planning, managing and administering the
strategic, thematic and logistical details of a wide array of
high-level and complex special events required. As is, experience
working with high-level individuals such as boards, donors,
leadership or C-Suite individuals. Successful candidates should
also have experience creating, tracking and reconciling budgets, as
well as negotiating contracts. Additionally, they must have
experience leading large groups of individuals and making
presentations to leadership.
Knowledge, Skills, and Abilities:
interpersonal and organizational skills and the ability to work
effectively with a wide range of constituencies in a diverse
community are necessary.
• Knowledge and understanding of meeting and event planning
principles, requirements, procedures, and available resources are
• Exceptional attention to detail and superior customer service
skills are required.
• Experience in meeting tight deadlines and juggling multiple
• Ability to maintain confidentiality.
• Strong organizational skills.
• Ability to work in a fast-paced office and complex
• Must be able to work independently and in a team
• Proficient in Microsoft Office.