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Director of Program Services - Head Start/Early Head Start (HS/EHS)

Employer
Community Colleges of Spokane
Location
Washington, United States
Salary
$77,409.00 - $77,409.00
Posted Date
Apr 7, 2022

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Position Type
Administrative, Business & Administrative Affairs, Development & Advancement, Jobs Outside Academe, Educational Service Providers
Employment Level
Administrative
Employment Type
Full Time
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Job Title: Director of Program Services - HS/EHS

Salary: $$77,409.00 Annually

Location: 501 N Riverpoint Blvd. MS 1009, Spokane, WA 99217-6000

Job Type: Administrative

Department: CCS Head Start/ECEAP/Early HS

Closing: 06/08/2022 4:00 PM Pacific  

Community Colleges of Spokane (CCS) District Equity Statement  

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Director of Program Services at District Head Start and Early Head Start.

GENERAL DEFINITION The Director of Program Services reports to the District Director of Spokane HS/ECEAP/EHS and is responsible for compliance as it relates to Head Start (HS) and Early Head Start (EHS) performance standards through the ongoing planning, monitoring, and reporting of HS/EHS comprehensive services. This position is responsible for the development and implementation of a comprehensive program staff training plan for HS and EHS and works in collaboration with the Director of Early Childhood Education & Assistance Program (ECEAP) Services for coordinated HS/ECEAP training needs.

Responsible for the leadership, guidance and administrative oversight of the program services unit through supervision of HS/EHS professional exempt Component Specialist staff. Responsible for oversight of the various committees which oversee federal mandates for HS/EHS.   CHARACTERISTIC DUTIES AND RESPONSIBILITIES
  • Responsible for the development, monitoring and reporting functions of the HS/EHS program services division, including oversight of local interpretation of program compliance with Performance Standards related to program services. *
  • Work in collaboration with the Director of Operational Services to provide leadership and oversight of ongoing monitoring systems to ensure compliance and quality services and to determine areas for training and technical assistance in HS/EHS. *
  • Supervise and coordinate the work of professional exempt component specialists who are responsible for day-to-day training, technical assistance, coaching, monitoring and reporting of program trends and services. Supervise classified employees as needed. Oversee contractor staff, Mental Health Consultants and Nurse Consultant, ensuring work is completed to contractor specifications. Adhere to classified contracts and all district rules and regulations ensuring efficient operations. *
  • Responsible for ensuring the Management Information Specialist (MIS) completes the Program Information Report (PIR) accurately and timely submission occurs to the Office of Head Start. *
  • Inform and educate staff about behavior and performance expectations, provide timely and accurate feedback regarding performance, and ensure performance and behavioral problems are corrected promptly and effectively. *
  • Responsible for directing and developing information systems and methods for conducting program monitoring and reporting. Oversee the electronic information systems utilized by the agency. Report findings and program trends. Ensure current monitoring and evaluation of programs and services are maintained. *
  • Work in collaboration with the senior management team to ensure integration of program services with operational and administrative functions. *
  • Responsible for the creation and development of the program’s annual training plan in collaboration with the component specialists and senior management team; collaborate with the Director of ECEAP Services and the ECEAP team to provide training needs. Work in collaboration with the Director of Operational Services to review staff qualifications ensuring staff meet mandated skills and knowledge criteria. *
  • Provide administrative oversight for expenditures of program training funds, mental health budget, and component budgets ensuring compliance with fiscal guidelines and program goals. Review and approve purchasing receipts and transaction logs of assigned staff. *
  • Oversee the selection and scope of work for contracted services, i.e., mental health and nurse consultants. Oversee program services committees such as Health Services Advisory Committee (HSAC), Early Achievers (EA), Collaborative Approach to Preschool Education (CAPE), and other program initiatives in collaboration with ECEAP as appropriate. *
  • Serve as a member of the program’s senior management team which has administrative oversight, authority and responsibility for administrative support for program services and component strategies. Advise and report to the District Director and senior management team regarding long range planning and program trends for the program services division. *
  • Serve on federal, state, and local advisory boards, committee, and task force groups representing the agency as appropriate. *
  • Provide and maintain effective and consistent communication among HS/ECEAP/EHS leadership, staff members, and program sites. Collaborate with the senior management team to identify information needs and appropriate methods of communication. *
  • Model professional decorum and mutual respect in all personal interactions. *
  • Complies with district policy, procedures and directives, state and federal regulations, orders and statute and collective bargaining agreements. *
  • Support and advance the CCS strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

 

COMPETENCIES & OTHER REQUIREMENTS:

REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)    
  • Master’s degree in Business/Public Administration, Education or Early Childhood Education, or another closely related field from an accredited institution. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
  • Five (5) years of experience in program monitoring, evaluation, training and/or supervision of professional level staff.
  • Expertise in continuous quality improvement and monitoring to improve outcomes for at- risk families and communities, with direct experience developing and implementing program strategies.
  • Strong analytical skills in order to quickly assess situations, identify trends, develop solutions and apply critical assessments to the larger context.
  • Ability to use independent judgment to monitor; establish guidelines; plan for interrelated activities; and coordinate such activities within a work unit.
  • Knowledge of HS, EHS and/or ECEAP performance standards, policies and procedures.
  • Knowledge of Washington Administrative Code (WAC) childcare licensing regulations.
  • Knowledge of early childhood education, family engagement and support services and health services.
  • Knowledge of quality assurance, compliance, system monitoring, methods, and techniques.
  • Ability to supervise employees.
  • Ability to collect and interpret data, report data and to project industry and program trends.
  • Ability to manage budgets and plan expenditures for targeted purposes.
  • Excellent oral and written communication in English and interpersonal skills with diverse populations.
  • Ability to be tactful and provide professional leadership.
  • Ability to work effectively under conditions of limited supervision, high stress and rapidly changing situations and circumstances.
  • Ability to use computer software related to an office environment and data management systems.
  • Acceptance of the responsibility to promote the welfare and best interests of students at all times.
  • A demonstrable understanding and acceptance of the mission, values, goals, objectives and strategic plan of CCS.
  • The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system.
  • Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.

PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)

  • Previous administrative experience with HS, EHS or ECEAP.
  • Knowledge of Washington Start Early Achievers and Merit system.
  • Ability to train.
  • Knowledge of Child Plus or other HS/EHS data management systems.         
 

CONDITIONS/TERMS OF EMPLOYMENT:

TOTAL COMPENSATION $101,647

 Total compensation is an estimate based upon adding the following amounts together:

  • Base compensation $77,409, plus
  • Current employer-paid health and related benefit contribution rates, plus
  • Median retirement fund contributions. 

The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment. 

Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Per Governor Inslee’s Proclamation 21-14 (Download PDF reader), state employees must be fully vaccinated and your vaccine status will be verified at New Hire Intake. Please reach out to Reggie.Eans@ccs.spokane.edu if you need information on a medical accommodation or Macki.Snyder@ccs.spokane.edu if you need information on a religious exemption.

PHYSICAL REQUIREMENTS

  • Work is performed in a normal, temperature-controlled office environment.
  • Work is sedentary in nature.
  • Frequent use of computer and exposure to terminal screens.
  • Visual focus and strain.
  • Work directly with students/clients.
  • Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.
  • Frequent repetitive hand/wrist motions and finger manipulation.
  • Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

  • Contract 12-month position.
  • Position is exempt from Fair Labor Standards Act (FLSA).
  • Proof of COVID-19 vaccination.
  • Post-Offer medical exam which includes tuberculin screening and submission of documentation indicating Measles, Mumps & Rubella (MMR) vaccination or immunity.
  • Pre-Employment Post Offer, criminal history/child abuse information check including Department of Children, Youth and Families Portable Background Check prior to employment.
  • Requires local or regional travel. If using personal vehicle proof of driver's license and car insurance required.
 

REQUIRED APPLICATION MATERIALS:

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

  • CCS online application.
  • Cover letter addressing your qualifications as applied to the responsibilities of this position. *
  • Comprehensive resume. *
  • Names, addresses, and telephone numbers of three professional references.*
  • College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE:  All of the above are required to ensure your consideration for this position.  The item(s) marked with an asterisk are required attachments to your application prior to submission. If you require an accommodation during the application or interview process, please contact HR at CCS.recruiter@ccs.spokane.edu

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category.  Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Confederated Tribes of the Colville Reservation and the Kalispel Tribe. The CCS Pullman Center operates on the WSU campus and is located on the ancestral homelands of the Palus people and on the ceded lands of the Nimíipuu (Nez Perce) Tribe.

We pay our respect to tribal elders both past and present as well as to all indigenous people today. This land holds their cultural DNA and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

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