Join the PSC family and connect with accomplished and diverse
colleagues who inspire and innovate students and transform lives
and futures. Along with helping our students reach their goals,
Pensacola State makes career fulfillment a reality.
The Administrative Assistant position is a full-time career service
position. The Administrative Assistant coordinates and arranges
meetings, prepares agendas, reserves and prepares facilities, and
records and transcribes minutes of meetings. The Administrative
Assistant screens phone calls and visitors and provides information
not requiring professional staff attention; refers students and/or
visitors to appropriate persons or department when necessary;
composes letters, write specifications, and prepares reports;
prepares check requisitions, purchase order requisitions, budget
amendments, travel requests, property dispositions, and various
other forms; and sets up and maintains office files,
correspondence, and related reports. The Administrative Assistant
processes personnel and payroll documents; maintains department
records and related reports as required; types memos, letters,
reports, and minutes of meetings as required; maintains
administrative records regarding budgets and other financial
transactions and relieves department of administrative details; and
assists with preparation of annual budget and related reports;
monitors and coordinates expenditure of budgeted funds.
The successful candidate must possess the ability to read and
comprehend simple instructions, short correspondence, and memos;
the ability to prioritize work, meet deadlines, pay attention to
detail, and follow-through on assignments with minimal supervision;
the ability to demonstrate professional and discretionary
communication skills via electronic, verbal, written, and
face-to-face interactions; and must provide excellent customer
service through the use of appropriate written and verbal
communication including, but not limited to, using the telephone,
email, voicemail, and written correspondence.
: Graduation from high school or GED
equivalency, four years secretarial experience, and demonstrated
computer skills, including proficiency with Microsoft Office Suite
in a networked office setting, and internet navigation. College
course work may be substituted on a year for year basis for the
required experience. Successful results of a criminal background
check are required.
Pursuant to College policy, it is an employment eligibility
requirement for an applicant to meet the requirements of §
435.04(2), Florida Statutes, related to background investigations.
Any person failing to meet the requirements of the statute will be
deemed not qualified to hold employment in this position. A Florida
Department of Law Enforcement (FDLE) approved background check will
be conducted on every successful candidate as a condition of
employment, and any person who fails to disclose any adverse
information contained in the background investigation at the time
of submitting the employment application will be disqualified from
ANNUAL SALARY: $24,150.00 (12.39/hour)
All supplemental materials must be
submitted electronically via the Workday applicant portal. For
questions or to obtain assistance uploading the supplemental
materials, contact Human Resources at hrre
APPLICATION DEADLINE: Open Until Filled –
To receive full
consideration, the online application supplemental materials must
be received via the Workday applicant portal.
The benefits package provided by the College includes major medical
insurance, life insurance and Florida retirement contributions.
Other benefits offered include participation in the wellness
program, tuition waivers, educational opportunities, and paid sick
Supplemental life, dental, vision, and disability insurance are
available at group rates.
Pensacola State College does not discriminate against any person
on the basis of race, ethnicity, national origin, color,
gender/sex, age, religion, marital status, pregnancy, disability,
sexual orientation, or genetic information in its educational
programs, activities or employment. For inquiries regarding Title
IX and the College’s nondiscrimination policies, contact the
Executive Director of Institutional Equity and Student Conduct at
(850) 484-1759, Pensacola State College, 1000 College Boulevard,
Pensacola, Florida 32504.