Sr. Administrative Coordinator

• Manage the Vice Provost’s calendar by effectively prioritizing requests for meetings and resolving scheduling conflicts
• Manage conflict-free calendar of numerous high-level meetings and appointments and disseminate corresponding meeting materials
• Serve as a liaison between the Vice Provost and university officials
• Serve as primary point of contact for the Interdisciplinary Initiatives team within the Office of the Provost
• Prepare first drafts of emails, letters, and other correspondence
• Book travel and develop itineraries for the Vice Provost (transportation, lodging, etc.) for in-state and out-of-state travel and process related reimbursements
• Provide project management support for the Vice Provost and Senior Program Officer including tracking academic initiatives and priorities
• Track and manage special projects on behalf of the Vice Provost, including HR and budget topics
• Plan, write, and edit memoranda, summaries, and other communications, including PowerPoint slides
• Review and create web content for Interdisciplinary Initiatives team
• Maintain file management system
• Complete additional administrative duties such as maintaining contact information, compiling meeting materials, and reserving meeting rooms and/or catering for special events
• Process independent contractor paperwork and other expenses in SAP system
• Serve as administrative liaison for standing and ad hoc committees
• Perform other duties as required

• High School Diploma or GED
• Five (5) years of progressively responsible related experience
• Excellent interpersonal, oral, and written communication skills
• Must be able to maintain confidential information
• Ability to work in a fast-paced, collaborative environment and respond quickly, creatively, and flexibly
• Additional education my substitute for some experience, to the extent permitted by the JHU equivalency formula*

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

• Bachelor’s Degree
• Experience in higher education or an executive level office
• Excellent computer skills (Internet, and software applications: word processing, spreadsheets, presentations, etc.)
• Excellent proofreading and editing skills
• Excellent organizational skills with a focused attention to detail and an ability to manage multiple/competing priorities are required; adhering to deadlines
• Proficient with basic mathematical calculations and basic accounting practices
• Demonstrated ability to show good judgment in communicating issues that are sensitive and confidential
• A positive attitude and willingness to collaborate with others

• Expertise in organizing complex meetings
• Technologically savvy – experience with basic web search, social media, cloud-based document sharing, and project management tools

• The final applicant for this position may be required to complete skills assessments

Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: Commensurate with experience
Employee group: Full Time
Schedule: M-F, 8:30AM - 5:00PM
Exempt Status: Non-Exempt
Location: Homewood Campus
Department name: Provost and Sr VP for Acdmc Affs Off of
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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