Research Coordinator - Special Collections Archive

Research Coordinator - Special Collections Archive

Location: Cline Library
Regular/Temporary: Regular
Job ID: 605866
Full/Part Time: Full-Time

Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU's culture of excellence.



Special Information

This position is a 30 hour per week position (0.75 FTE).

Please note that Special Collections & Archives' current operating hours are 8 AM - 5 PM, Monday through Thursday, and 8 AM - 4 PM on Friday. All applicants for the position will be required to work 30 hours a week during SCA's normal operating hours.

Job Description

Special Collections and Archives (SCA) at Cline Library organizes, cares for, and provides public access to unique primary source material, including historic documents, photographs, sound recordings, films, and born-digital materials. Reporting to the Archivist for Digital Programs and the Archivist for Discovery, the Research Coordinator will be responsible for supporting and carrying out the digitization of 400 moving images and developing appropriate descriptive metadata for online access via the Colorado Plateau Digital Collections. SCA values the diversity of the people it hires and serves. Diversity in SCA means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person's talents and strengths.

Project Summary:

The Cline Library Special Collections and Archives is embarking on a three-year digitization project funded by the National Endowment for the Humanities (NEH) to convert analog and magnetic media moving images to digital objects and provide online access to those objects using robust, appropriate, culturally sensitive, and accurate descriptive metadata. The Cline Library is partnering with three regional Native American communities to digitize moving images from their collections. Under the supervision of and guidance from the Archivist for Digital Programs, Archivist for Discovery, and Head of Special Collections and Archives, the Research Coordinator will be responsible for the following activities:

Essential Functions

Technology, Software, and Equipment Management - 65%

• Participate in all training related to conversion technology and equipment, related software, best practices, and workflows for digitizing analog motion picture film and magnetic media.
• Use appropriate technology to convert analog motion picture film (R8/S8mm, 16mm, and 35mm) and magnetic media (VHS, Betacam, Betamax, Umatic, DVCam, Hi-8, and ¾” tapes) to digital files.
• Utilize content management systems such as CONTENTdm and ArchivesSpace to provide public access to digitized moving image materials.
• Work closely with Digital Production Specialist to ensure all workflows are followed precisely, all digital files are examined for quality control standards, and the proper transfer of digital surrogates from a local workstation to the library's cloud-based storage solution is completed..
• Following training, develop robust and accurate descriptive metadata for moving image materials according to local best practices and national standards [Dublin Core for Moving Images (DCMI), Library of Congress Subject Headings, Visual Resources Association (VRA) Core Categories (for individual records), Art and Architecture Thesaurus, Describing Archives: A Content Standard (DACS), and Resource Description and Access.

Archivist Assistance - 10%

• Track and document information to include in reports for the Archivist for Digital Programs, Archivist for Discovery and the Head of Special Collections and Archives.
• Assist Archivist for Digital Programs and Archivist for Discovery in training, supervising, coordinating work tasks, and providing timely feedback for student assistant.

Tribal Liaison - 20%

• Work Closely with Native American colleagues and team members to inventory, digitize, and develop baseline description for moving images from our tribal partners' collection.
• Become familiar with and apply guidelines based on the Protocols for Native American Archival Materials.
• Work closely with tribal partners and team members to identify culturally sensitive content from their collections as well as those of Cline Library's collection of moving images.
• Coordinate with appropriate tribal partners and team members to ensure access and ensure Protocols for culturally sensitive materials are correctly instituted.
• Work with tribal partners and team members to support the identification of appropriate moving images for inclusion in the Tribalsourcing Southwest Films project.

Other - 5%

• Other duties as assigned

Minimum Qualifications

• Bachelor's degree in relevant discipline (History, Applied Indigenous Studies,Native American Studies, Ethnic Studies, Comparative Cultural Studies, Communication Studies, Journalism, Creative Media and/or Film, Photography, or similar fields.
• 1-2 years' experience working in cultural heritage

Preferred Qualifications

• Master's degree from an ALA-accredited library or information science program with aconcentration in archival studies, or other relevant degree, such as Visual Communications, Public History, etc.
• Familiarity with managing, accessing, and using audio and video material in an archival context
• Experience digitizing analogy motion picture film and magnetic media moving image materials
• Familiarity with archival and bibliographic descriptive standards, such as Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD), Resource Description Access (RDA), and Dublin Core Metadata Schema and Dublin Core for Moving Images (DCMI).

Knowledge, Skills, & Abilities

• Knowledge of the human and natural history of the Colorado Plateau
• Experience developing appropriate, accurate, and robust descriptive metadata of archival and primary source material
• Familiarity with Protocols for Native American Archival Materials
• Previous supervisory, team leadership, or project management experience
• Excellent research, writing, and communication skills (both written and verbal)
• Strong organizational skills with demonstrated initiative to complete projects with deadlines
• Detail oriented in work tasks, flexible approach to tasks management

COVID-19 Vaccine Requirement

Under the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations, NAU expects all employees, including new hires, to be vaccinated unless they have an approved medical or religious accommodation. Proof of vaccination will be required by January 18, 2022. For questions about vaccines and medical or religious accommodations, please visit FAQs for Employee Vaccination Requirement.

Background Information

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities.

If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $35,726 (0.75 FTE Salary). Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU.

NAU is a tobacco and smoke-free campus.

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

Applications received by January 27, 2022 will be given full consideration. Applications received after that date may be considered until the position is filled.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.



To apply, visit https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=605866&PostingSeq=1


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