Graduate Student Services Administrative Assistant

Official Title: Administrative Assistant III Business Title: Graduate Student Services Administrative Assistant Employment Class: University Staff FTE: 1.00 Compensation: $17.00 to $19.34 per hour FLSA Status: Non-Exempt Terms of Employment: 12-month, Continuous Position Summary:

This position reports to the Director of the Graduate and the Office of Graduate Studies at the University of Wisconsin Oshkosh campus. The position requires the ability to work collaboratively while using outstanding communication to contribute proactively to a respectful and professional environment. Responsibilities include accurate, timely and professional support to the Director, graduate program directors, students, and collaborators across the University. Some of these hours may be fulfilled remotely.

UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details.

Responsibilities

• Schedules logistics and secures resources for meetings, conferences, travel, and Graduate Studies operations
• Serves as a primary point of contact for applicants, graduate students and program coordinators, as well as other individuals and groups, and provides information related to Graduate Studies via phone, in person, and through other communication mediums
• Prepares and audits complex records, edits documents, and reviews work done by others
• Provides guidance on the improvement of processes within the Graduate Studies Office
• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Responds to students’ inquiries, concerns, and needs throughout their graduate career
• Handles the processes related to the hiring of Graduate Assistants and the awarding and distribution of student grants
• Collaborates effectively across departments and programs to meet the goals of the Graduate Studies Office

Qualifications Required:

• Ability to manage complex issues, effectively organize work to meet multiple and impending deadlines and maintain attention to details while taking direction from multiple stakeholders.
• Advanced knowledge of Microsoft Office Suite including Word, Excel and PowerPoint.
• Knowledge of complex, interactive information system such as PeopleSoft.
• Ability to learn and apply new software applications to optimize efficiency.
• Strong decision-making, prioritizing and problem-solving skills.
• Excellent written and interpersonal communication skills
• Organizational skills related to records management, collection and interpretation of data and course scheduling.
• Ability to exhibit initiative and independent judgment.
• Demonstrated commitment to diversity, equity, and inclusion.

• College-level coursework or 2-year Associate’s Degree from an accredited institution.
• Knowledge of purchasing, budget tracking and reporting methods, and requisite systems (i.e. WISER, PeopleSoft, and other general bookkeeping systems).
• Proficiency with basic web content management systems such as WordPress.
• Minimum of 2 years of recent, relevant administrative support experience
• Ability to access student /course/ faculty information, and familiarity of student grade/program appeals procedures.

To Apply:

Applicants must submit the following documents using the online application:

Cover letter, resume, and contact information for 3 references

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by Sunday, April 17, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/ , or call UWO Police Department, at (920) 424-1212 for a paper copy.