Senior Post Award Accountant (Medicine - Pathology)

The University of Maryland, Baltimore (UMB) School of Medicine’s Department of Pathology is hiring a Senior Post Award Accountant. An integral member of the administrative team, this position is a key contributor to the success of Pathology’s Business Office. This senior level accountant has the overall responsibility for performing grant-related post-award functions including accounting, budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes, complex reconciliations, re-budgeting and grant close-out functions. Support is also provided to the Department of Medical and Research Technology (DMRT). 

This position is eligible for a $3,000 sign-on bonus. Half will be paid within the first 30 days of employment and half will be paid upon successful completion of probation. Current UMB employees are not eligible for the sign-on bonus.

UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.

Primary Duties:

• Perform, review, and analyze post-award accounting transactions ensuring completeness, internal accuracy, and conformance with uniform general accepted accounting principles (GAAP) working with high-volume, complex accounts and critical path activities.
• Administer and maintain complex and critical path activities assigned post-award accounts to verify accuracy of transactions and uniform application of policies, procedures, and GAAP. Perform line by line trend analysis of budget and identify trends and address variances. Provide assistance to faculty in interpreting award terms and conditions and maintaining best financial practices to assure compliance with sponsor requirements, university policies and procedures, and relevant laws and regulations.
• Provide current and historical budget data to project expenditures and forecast income. Work with staff on identified potential ledger variances. Coordinate invoicing, accounts receivable, and deposits in the financial system and ensures payments are applied correctly. Complete reconciliation of current accounts and anticipated spending to ensure funds are fully utilized.
• Monitor encumbrance balances monthly and ensure the balances reflects current purchase obligations for the award and that purchase orders are closed out on a timely basis. Provide overview of procedures and programs for billing, receipt, collection, deposits, and allocation of revenue. Ensure post-award transactions support the project plan by interpreting policy and procedure.
• Act as point of contact and advise PI on all financial transactions. Ensure that the project complies with all appropriate university payroll, reimbursement, accounting, and personnel policies and practices. Conduct a wide range of budget, financial, and/or fiscal reviews and make recommendations. Navigate the subcontract process through University Systems and provide groundwork to ensure partnership is in compliance with university standards. Assist in the coordination of responses to internal and other external agencies.
• Generate contract and grant reports in a timely manner to assist in the financial planning for the institution. Prepare and distribute accurate and timely month-end, quarterly, and year-end close reports.  Provide financial accounting reports of project balances and expenditures, as well as projections of future expenditures and alternative funding sources.
• Follow and ensure contract requirements contain quantifiable specification and measurable performance criteria. Ensure clinical trial accounts are timely and accurately reconciled for submission to sponsor. Validate the performance criteria meets the requirements. Prepare and review financial status reports and invoices.
• Review, monitor, organize, and maintain final closeout documentation.  Coordinate with sub awards to ensure award close outs and processes are being completed for all necessary expense and redistributions.
• Monitor grant financial spending to ensure the integrity of the grants administration. Inquire about programmatic and budgetary alignment. Assist in issue resolution and escalate as needed.
• Work with pre-award team to submit continuation or extensions for projects.
• Perform other duties as assigned, such as track all required training requirements and ensures all parties are in compliance.

Education: Bachelor's degree in accounting, finance, business or related field that required coursework in general acceptable accounting practices (GAAP).

Experience: Four (4) years of accounting, budget, contract, grant or research administration with at least two (2) years in post-award accounting or other relevant accounting specialization.

Preferred Certification/Licensure: Clinical Research Associate (CRA) or Certified Public Accountant (CPA).

Other: Financial disclosure reporting required by State of Maryland Ethics Committee. Related experience may be substituted for education.

Knowledge, Skills, Abilities: Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: Low $60,000s to low $70,000s; commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/" href="https://umbforms.wufoo.com/forms/umb-job-applicant-accommodation-request/" target="_blank">UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.