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Project Planner I

Duke Alumni Engagement & Development
North Carolina, United States
Competitive Salary
Posted Date
Apr 1, 2022

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Position Type
Faculty Positions, Communications, Other Communications
Employment Level
Employment Type
Full Time
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The Project Manager supports the work of the Marketing, Communications and Stewardship (MCS) team in the office of Alumni Engagement and Development (AED). This role oversees timelines, project plans, and workflows to ensure the efficient delivery of hundreds of projects on behalf of the MCS team each year.  Working in collaboration with writers, designers, video producers, web developers, fundraisers and stewardship staff, this role aligns the integrated marketing and communications work of a full creative team, providing end-to-end project management for each deliverable. Additionally, this role coordinates the work of external vendors and provides project management support to the department leadership as needed. This position reports to the Associate Vice President for Marketing, Communications and Stewardship.   

Work Performed 


  • Collaborate with MCS colleagues to ensure the timely delivery of hundreds of high-quality projects each year.
  • Develop and define scope, budget, resource plan, interdependencies, and schedules for all cross-functional projects handled by MCS. 
  • Prioritize work, meet deadlines, and actively communicate progress and deliverables with MCS colleagues and AED partners.
  • Obtain freelancer and vendor quotes and work with finance partners on contracts to ensure timely onboarding and payment of vendors.
  • Manage expectations between vendors, MCS team, and AED partners to facilitate discussion, gain consensus, and manage expectations in difficult or ambiguous situations to drive projects forward.
  • Create and maintain project plans and timelines in Asana to monitor progress and recommend adjustments as needed. 
  • Coordinate proofing processes to ensure adherence to departmental and university standards and timely delivery of high-quality materials.    
  • Develop and maintain streamlined systems and processes to optimize ways of working, drive innovation and ensure continuous improvement.
  • Serve as department’s primary liaison with production vendors by maintaining and developing professional relationships to promote trust and accountability.


  • Organize and maintain departmental filing systems including publications inventory, electronic project files, and print samples.
  • Oversee the dissemination of print materials to colleagues across campus.
  • Monitor MCS collateral materials such as one pagers, backgrounders, and fact sheets, to establish a regular cadence for review and updating.   
  • Provide special project support to the Associate Vice President as needed.  

Perform other duties as assigned. 


  • Exceptional attention to detail
  • Experience managing many complex projects simultaneously
  • Ability to set schedules and manage deadlines effectively
  • Proactive work style
  • Ability to work well independently and as a team member
  • Strong Microsoft Office skills, especially Word, Excel, and PowerPoint


Preferred Skills/Experience

  • Project management
  • Marketing and communications experience
  • Writing and copyediting skills
  • Budget management
  • Experience reviewing and approving design proofs
  • Some knowledge of print production
  • Some knowledge of educational fundraising, development, higher education issues, research universities, and Duke University

Behavioral Skills:

  • Attention to detail
  • Planning, Prioritizing and Multitasking
  • Curiosity and Information Seeking
  • Creative Problem Solving

Required Qualifications at this Level


Bachelor's degree. Additional training in Project Management or related training is desired.


Two years of experience in project management, with increasing scope and independence.


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