Senior Administrative Assistant

Senior Administrative Assistant

Internal Position Title: Senior Administrative Assistant

Posting Number: S01715

Department:: Adult Education and ESL

Position Type: Staff

Job Family: Classified

Summary:
The College of Lake County is currently looking for a Senior Administrative Assistant to join the adult Education Department. This position provides administrative and budgetary support to the Dean that is performed independently, demonstrates in-depth knowledge of and adheres to institutional and division policies and procedures (especially on budgeting and purchasing) , exercises judgment and initiative to address issues and needs of the division, faculty, staff, and students.

CLC offers a competitive salary, excellent benefits that currently includes BlueCross/BlueShield of Illinois health, Delta dental and Superior vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a four-day work week in the summer (Fridays off!), generous vacation, sick and personal time off and 13 paid holidays each year.

The College of Lake County (CLC) is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences.

The college is widely recognized for student success, business and community partnerships and for the achievements of our faculty, staff and alumni. Long-known as an employer of choice in Lake County, CLC was ranked #15 on the Forbes list of Top 100 Employers in the State of Illinois for 2019.

Required Qualifications:
1. High school diploma or equivalent.
2. Proficiency in Word and Excel.
3. Previous office/administrative experience.
4. Excellent communication and organizational skills.
5. Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.

Desired Qualifications:
1. Coursework in office systems, business, or related field.
2. Demonstrated ability to work with confidential information.
3. Experience working with student information systems or finance systems.
4. Excellent follow-through.
5. Ability to work independently.
6. Bilingual, preferably in English and Spanish.

Posting Date: 03/30/2022

Closing Date:

Expected Start Date:

Special Instructions Summary:

Pay Rate: $18.59/Hr.

Full-Time/Part-Time: Full Time

Location Grayslake

Total Hours Per Week: 40.00

Work Schedule:
Monday through Friday 8:00 a.m. to 4:30 p.m.; Hours may vary based on the needs of the college and department.

Software Testing Required: Excel, MS Word

Interview Process Requirements: None

EEO Statement:
The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities. EOE/AA/M/F/D/V

Summary of Essential Functions:
Budgeting and Grant Reporting: 75%
1. Assists in reconciling expenditures and revenues for the adult education grants and other grants.
2. Monitors fund expenditures and assists in preparing quarterly and semi-annual state reports on spending and enrollment.
3. Monitors performance outcomes and assists in the preparation of state required performance reports.
4. Tracks cost allocation against generated units of instruction in state databases.
5. Tracks all purchases within the grant reporting categories.
6. Maintains the required files, records, and databases of the office for audits.
8. Tracks time and effort reports in conjunction with grant expenditures.
9. Prepares grant financial reports.

Administrative Operations 20%
1. Receives visitors, answers telephones, reviews inquiries, provides advice, and represents the office to student, faculty, administrators, and the community exercising discretion in obtaining and providing factual and confidential information.
2. Anticipates and initiates action regarding administrative detail, such as what information is to be provided to whom, project and activity priority, etc.
3. Collects, collates, and enters student records into the state data system.
4. Assists in coordinating divisional activities including graduation recognitions, etc..
5. Provides administrative direction to ensure supplies, technology, and other resources are available for staff.

Other 5%
1. Coordinates with other areas of the college for projects, tasks, and operational needs of the Division.
2. Performs other duties as assigned.

To apply, visit https://jobs.clcillinois.edu/postings/19989 jeid-4a11fb3edaa0174d8e0aa4214ba5ce99