Academic Administrative Assistant

Academic Administrative Assistant

At Northwood University, we believe in individual freedom and responsibility, moral law, ethical and limited government, earned success and the importance of creativity, free enterprise and entrepreneurship as the well-spring of individual and human progress. The successful candidate will be in agreement with, and will promote, the philosophy of the University and its commitment to the American free-enterprise system when conducting business on behalf of the University. Applicants are encouraged to familiarize themselves with the University’s outcomes at www.northwood.edu/aboutus/ .

The Academic Administrative Assistant will provide support for undergraduate academic departments and operations. The Academic Administrative Assistant reports to the Undergraduate Assistant Academic Dean. This is a full-time, hourly position located on the main Midland campus.

Responsibilities

• Processes contracts to and payroll assignments for all undergraduate faculty.
• Coordinates instructor edition and resource needs for all undergraduate faculty and, as needed, Disability Services.
• Coordinates textbook needs each semester with the undergraduate bookstore.
• Provides support for hiring process administrative tasks as directed.
• Assists, as directed, with building and modifying undergraduate course sections in Colleague.
• Manages internship application workflow processes.
• Sends and updates Academic-related communications, as directed.
• Assists faculty with classroom preparedness needs, including keys, testing materials, and general supplies.
• Maintains faculty distribution lists and contact information.
• Supports departments in planning and managing Academic-related events.
• Oversees Testing Services Operations.
  o Implements process updates and communicates changes to all stakeholders.
  o Monitors and coordinates Testing Services requests from and with faculty and students.
  o Serves as primary exam proctor.
  o Coordinates and manages back-up exam proctor staffing.
• Completes other duties as assigned.

Qualifications

• Associate degree
• Excellent communication and customer service skills
• Extensive knowledge of Microsoft programs including Outlook, Word, and Excel
• Ability to multi-task and prioritize work
• Ability to work with considerable independence
• Well-developed time management and project coordination skills
• Experience with Perceptive Content and Colleague, preferred

Benefits:

Competitive benefits package available including health, dental, visi on and life insurance; retirement benefits; generous leave plan; flex spending plan; and tuition benefits for employee and family.