Assistant to Dean 77637BR

Assistant to Dean 77637BR

Campus: Downtown Phoenix

Job Description

The Walter Cronkite School of Journalism and Mass Communication is looking for a highly organized, proactive and professional Assistant to the Dean. The position is responsible for developing and maintaining trusted working relationships with faculty, staff, students and colleagues across the university. The position coordinates and works with materials that are sensitive and confidential in nature. Additional duties include providing assistance to students, faculty and staff when various issues arise.

Job Family

Administration

Department Name

Journalism & Mass Comm

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

Depends on experience

Close Date

05-April-2022

Category

02

Essential Duties

This position will have a number of sensitive, confidential and complex tasks which include:

• Scheduling meetings between the Dean and his constituents and ensuring daily schedule of meetings is on track
• Managing travel arrangements and processing expenses for the Dean
• Acting on behalf of the Dean in the implementation of plans, policies and procedures
• Managing the Dean’s time to increase his effectiveness, including making judgments as to priorities and/or delegating tasks to the appropriate leader
• Providing support for search and hiring processes for faculty, academic professionals
• Providing support for faculty and academic personnel processes and procedures
• Communicating effectively both verbally and in writing
• Fostering good working relationships with students, faculty and educational partners
• Serving as the point of contact for the school and with university administrators
• Managing multiple high priority tasks
• Exercising sound judgment in decision making, including ability to anticipate, recognize and resolve internal and/or constituent issues
• Composing correspondence involving judgment for non-routine, significant inquires and problems
• Assembling agenda items for faculty/staff meetings and maintaining meeting minutes
• Supervising assigned staff and student workers to ensure a professional and positive work environment
• Serving as facilitator in coordinating projects and events
• Performing special assignments as directed by the Dean

DAYS AND SCHEDULE:  Monday – Friday 8 a.m. – 5 p.m., to include some nights and weekends.

Minimum Qualifications

Bachelor's degree in business, education or related field and four (4) years of related work experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Experience in:

• Working with executive-level individuals
• Using effective communication skills
• Dealing with confidential and sensitive information
• Maintaining effective working relationships in a diverse population
• Utilizing strong organizational skills and project management skills
• Managing multiple high-priority activities requiring considerable coordination and follow-through

 Demonstrated ability in:

• Analyzing, comprehending and resolving complex issues
• Coordinating and organizing meetings and/or special events
• Creating, composing and editing written materials, including slide decks

 Demonstrated knowledge of:

• Academic policies, procedures and organization
• Computer software, including Microsoft Office applications (i.e., Word, Excel, PowerPoint, Outlook), Google suite applicATIONS (i.e., docs, sheets, drive, etc) or its equivalent
• Team collaboration and/or project management applications such as Slack, trello or monday.com. 

Working Environment

Our office is located at 555 North Central Avenue, Phoenix.

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Communicate to perform essential functions
• Use standard office equipment including, but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, calculator, copier, telephone and associated computer/technology peripherals

Department Statement

The Cronkite School is widely recognized as one of the nation’s premier journalism programs. Rooted in the time-honored values that characterize its namesake—accuracy, responsibility, objectivity, integrity—the school fosters journalistic excellence and ethics among students as they master the professional skills they need to succeed in the digital media world of today and tomorrow.

Located on ASU’s Downtown Phoenix campus in the heart of the nation’s fifth-largest city, the School has 70 full-time faculty members, more than 100 full-time professional staff and annual resources of more than $40 million. The Cronkite faculty is made up of award-winning professional journalists, strategic communications specialists and world-class media scholars. Cronkite professors include five Pulitzer Prize-winning journalists, digital media thought leaders, top TV producers and correspondents, major metropolitan newspaper editors and strategic communications experts.

Cronkite offers bachelor’s degrees in journalism and mass communication, sports journalism, digital audiences, mass communication and media studies, and digital media literacy. The School offers master’s degrees in mass communication, sports journalism, investigative journalism and digital audience strategy as well as a PhD program in journalism and mass communication.

Nearly 2,500 undergraduate, master’s and doctoral students are enrolled at Cronkite, preparing for careers in journalism, strategic media and related communications fields. Of the undergraduate residential student population, more than 60 percent come from out-of-state and more than 37 percent are students of color. The retention rate consistently exceeds 90 percent, and Cronkite students regularly lead the country in national journalism competitions.

The school champions a “teaching hospital” model of journalism education, for which it has received international acclaim. Cronkite offers 13 full-immersion capstone programs in which students work in intensive, real-world settings under the guidance of top-flight professionals and in collaboration with research faculty. This position is based in one of them: the Phoenix Sports Bureau of Cronkite News. The programs enable students to put into practice what they have learned in the classroom, producing news, information and community engagement on critical issues for the state, region and nation.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.