Division Budget Analyst

San Jose State University
California, United States
Salary Not Specified
Posted Date
Mar 29, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs, Student Affairs, Other Student Affairs
Employment Type
Full Time

Job Summary

Reporting to the Director of Resource Management, the Division Budget Analyst works independently under general direction to achieve the effective allocation, management, and reporting of multiple funding sources for the Division of Student Affairs including but not limited to CSU Operating Funds, Student Success Excellence Technology Funds (SSETF), Professional & Continuing Education Funds (PACE), Trust Accounts and Foundation Accounts. This position helps administer the budget for the Division of Student Affairs which exceeds $118M and assists with the effort to prepare mid-year and annual budget submissions.

This position processes fiscal transactions and reconciles expenditures in the Office of the VP for Student Affairs, which totals approximately $4M. The incumbent works independently to perform a wide range of highly responsible and complex analytical functions in the areas of fiscal planning and implementation and makes recommendations for improved efficiency and effectiveness. The position supports the Vice President, Associate Vice Presidents and Director of Resource Management with fiscal analysis and reports. The incumbent provides training to and advises department budget analysts. The incumbent also reviews and validates annual business plans for self-support operations submitted by Student Affairs departments prior to approval by the VP for Student Affairs. This position performs a number of highly complex administrative functions involving information of a highly sensitive and confidential manner.

Key Responsibilities
  • Monitors, reviews and analyzes expenditures for Division of Student Affairs budget including approximately 30 departments and totaling $24M in CSU Operating Funds, $3M in SSETF, $1.5M in PACE, $65K in self-support funds and $1M in Foundation funds
  • Prepares cost/benefits analysis, ad hoc reports, and allocation proposals; assisting department budget analysts as needed
  • Assists with annual resource allocation process for the division as well as leads year end closing activities, mid-year projections and distribution of carry forward funds
  • Monitors and manages staff salary, student assistant and workstudy allocation under management guidance for the Division of Student Affairs
  • Serves as Super User for travel reviewing and modifying CMS tree
  • Generates CMS query reports; analyzing and preparing fund transfers
  • Prepares monthly procurement card reconciliation reports
  • Follow up with Budget Office, Accounts Payable, Procurement, vendors and other university staff as needed
Knowledge, Skills & Abilities
  • Extensive and in-depth knowledge of fiscal principles, methods, procedures and practices including fiscal management, financial reporting and analysis, financial forecasting, cost/benefit analysis, accounting and budgeting
  • Demonstrated strong verbal and written communication skills
  • Demonstrated ability to interpret and integrate complex data and information to formulate appropriate courses of action
  • Ability to understand and analyze complex problems from a future oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations
  • Ability to quickly learn standards, policies and procedures; working knowledge of software applications, word processing, spreadsheet and database management
Required Qualifications
  • A bachelor's degree and/or equivalent training
  • Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Preferred Qualifications
  • Bachelor’s degree in an related field
  • 5 years of progressively responsible fiscal administration experience
  • Experience processing fiscal transactions and reconciling expenses
  • Financial analytical skills
  • Experience in forecasting expenditures


Classification: Administrative Analyst/Specialist - Exempt II
Anticipated Hiring Range: $5,580/month - $6,180/month
CSU Hiring Range: $4,693/month - $8,489/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
  • Resume
  • Letter of Interest
All applicants must apply within the specified application period: March 29, 2022 through April 12, 2022 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: March 29, 2022 (9:00 AM) Pacific Daylight Time
Applications close:

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