Facilities Coordinator

Job Summary

Under the direct supervision of the Senior Associate Vice President in Facilities Development & Operations and with an indirect reporting relationship to the Dean of the Library, the Facilities Coordinator is responsible for the coordination of all facility-related services in a manner that best supports the ongoing successful operation of the assigned building(s) while also ensuring the highest level of customer engagement and support. The Facilities Coordinator serves as the primary point of contact for internal and external customers seeking support and information regarding facilities-related services and also maintains a strong working relationship with all units within Facilities Development & Operations.

Facilities Development & Operations provides services to a University campus spread across nine sites comprised of +150 acres, 81 buildings, and more than seven million gross square feet. The Facilities Coordinator will be assigned to the Dr. Martin Luther King, Jr. Library building, comprised of nine stories and more than 440,000 gross square feet, which is host to both the University’s library services and programs as well as programs and services of other affiliated University units. Additionally, the Library also hosts City of San José library services and programs administered by the San José Public Library.

The University Library and Facilities Development & Operations embrace University values associated with equity, diversity, and inclusion and is committed to implementing anti-racism practices into services and operations.

Key Responsibilities

• Coordinates directly with other units in Facilities Development & Operations concerning maintenance, repair, and operational services for the area of assignment
• Reviews the proper building operational status and any issues affecting proper operation and assists in the development of strategies to correct operational deficiencies
• Conducts routine inspections throughout the area of assignment ensuring all facility-related deficiencies are reported and progress toward correction tracked
• Coordinates closely with the Energy & Utilities unit to optimize building, including its systems and equipment, settings so as to minimize utility costs and lower carbon footprint
• Coordinates with other units in Facilities Development & Operations concerning the work of vendors or contractors in a manner minimizing disruption
• Directly manages minor projects where requested and in support of other units within Facilities Development & Operations. To also include efforts associated with branding and signage
• In collaboration with other units within Facilities Development & Operations, monitors and analyzes operating budget performance and develops recommendations for changes as necessary to accomplish intended outcomes
• Facilitates an appropriate level of responsiveness and communication to understand customer needs and maintain effective customer relationships
• Analyzes situations and develops possible solutions and recommendations for consideration, implementing such where directed
• Develops and implements facility operational response plans associated with short and long term emergencies or facility operational disruptions in a manner dovetailed with campus and department policies

Knowledge, Skills & Abilities

• Working knowledge of practices and procedures relating to the maintenance and operation of facilities, including libraries, their associated specialized systems, spaces, and areas (i.e, special collections)
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively
• Highly developed communication skills to develop procedures, guidelines, and reports and to then publish and disseminate information across multiple platforms including in-person engagement and training of personnel and the general public and website and social media presence
• Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation

Required Qualifications

• A bachelor's degree and/or equivalent training
• Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Bachelor’s degree in business, public administration, real estate management or a related field.
• Three years of experience developing, coordinating, and implementing services in support of a complex business or public agency
• Work experience in a State, College or University setting
• Work experience in a library, archives or museum setting
• Experience planning and coordinating facility related operational services

Compensation

Classification: Administrative Analyst/Specialist, Exempt I
Anticipated Hiring Range: $5,515/month - $5,740/month
CSU Hiring Range: $3,897/month - $7,051/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: March 25, 2022 through April 10, 2022 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .



Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: March 25, 2022 (9:00 AM) Pacific Daylight Time
Applications close: