Administrative Director

Employer
Harvard University, Faculty of Arts & Sciences
Location
Massachusetts, United States
Salary
Salary Not Specified
Posted Date
Mar 24, 2022

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Position Type
Faculty Positions, Business & Management, Business Administration, Administrative, Business & Administrative Affairs, Financial Affairs, Human Resources Administration, Executive, Executive Directors, Other Executive
Employment Level
Administrative
Employment Type
Full Time
Job Summary

The Harvard Museums of Science & Culture are dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from a variety of backgrounds, experiences, and perspectives. To learn more about HMSC’s mission, objectives, and core values, please visit our website https://hmsc.harvard.edu/

Position Summary
Reporting to the Executive Director of the Harvard Museums of Science & Culture, the Administrative Director serves on the senior management team and oversees the administrative functions of a four-museum consortium. Responsibilities include finance, gift and grant management and oversight, human resources, IT and applied systems, space planning, operations, security, and visitor service oversight (i.e., front desks, gift shops, etc.). This person assists the Executive Director with long- and short-range strategic administrative and financial planning for an organization with an annual operating budget of ~$5M, 300,000 visitors per year, and a complex funding/income model.

Since its formation in 2012, HMSC has built a strong foundation for the public mission of the Faculty of Arts and Sciences (FAS) and its research museums. HMSC seeks an accomplished and experienced professional to serve as a business and thought-partner to the Executive Director and to help advance its overarching mission and strategic priorities.

Auto req ID

57628BR

Job Code

361059 Administrative Manager

Location

USA - MA - Cambridge

Business Title

Administrative Director

Sub-Unit

------------

Salary Grade

059

Time Status

Full-time

Union

00 - Non Union, Exempt or Temporary

Basic Qualifications
  • Bachelor’s degree required,
  • Eight or more years of progressively responsible experience at a senior level covering a broad range of financial and administrative activities that include strategic financial planning, budget oversight, and grant/gift administration.
  • Demonstrated supervisory experience.
Additional Qualifications and Skills
  • Strong interest in museums and a master’s degree in educational administration or business preferred
  • Excellent writing skills, strong organizational and managerial capabilities
  • Strong analytical and financial modeling skills, including advanced expertise with excel and enterprise business intelligence platforms
  • Familiarity with Enterprise Business Intelligence and HR systems is a significant plus
  • Strong commitment to fair and inclusive HR policies/procedures; proven experience in creating effective teams, promoting training and skill development, and implementing regular feedback and performance management mechanisms
  • Demonstrated interpersonal skills with proven ability to successfully interact and collaborate with varied constituencies

Applicants are strongly encouraged to include a cover letter with their application.

Additional Information

The Harvard Museums of Science & Culture is a partnership of four museums in Harvard’s Faculty of Arts and Sciences: the Collection of Historical Scientific Instruments, the Harvard Museum of Natural History (representing the Harvard University Herbaria, the Mineralogical and Geological Museum, and the Museum of Comparative Zoology), the Harvard Museum of the Ancient Near East, and the Peabody Museum of Archaeology & Ethnology.

All formal written offers will be made by FAS Human Resources.

Department

Administration

Pre-Employment Screening

Credit, Criminal, Education, Identity

Schedule

M-F 9-5

Job Function

General Administration

Position Description

The Administrative Director for the Harvard Museums of Science & Culture will be responsible for the following:
  • Finance – Provides oversight of all aspects of HMSC’s finances including management of ~$5M annual budget, payroll administration, and pre-and post-award activities for sponsored and gift agreements; conducts analysis, prepares financial forecasts, summarizes financial plans and outcomes, and ensures prudent and responsible allocation of expenses
  • Human Resources – Provides strategic planning and oversight of human resources; serves as the liaison between FAS HR and the HMSC staff (~50 people, full- and part-time, contingent workers, and students; exempt and HUCTW); oversees recruitment and appointments, staff communications, goal development, and performance management, training, morale, and employee issues
  • IT and applied systems – Has ultimate responsibility for Point-of-Sale system in multiple museums, Outbound reservation system, desktop support and equipment purchases, and miscellaneous IT projects (security cameras, WIFI installation, etc.)
  • Supervision – Responsible for managing direct reports and aligned staff
  • Development—Supports the Executive Director and the Director of Institutional Advancement in modeling expectations for revenue generation and contributed support from members, donors, foundations, and other grantmaking agencies.
  • General administration – Responsible for steadily improving operational efficiencies, business processes, space planning, and use, museum security, and the development/enhancement of revenue streams (i.e., admissions, retail, functions); ensures financial/administrative compliance with Harvard policies and procedures and responsible stewardship of gifts and sponsored awards; leads or participates in a variety of museum projects
  • Serves as a member of HMSC’s Senior Leadership team and on FAS administrative leadership groups; works with FAS HR, FAS Finance, and FAS Physical Resources and serves as an ambassador across campus, building critical relationships and connections
School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

This position will be based in Cambridge, MA. Flexible work options for this role will be discussed during the interview process.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s "COVID-19 Vaccine Information" webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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