PROGRAM ADMINISTRATIVE ASSISTANT - CHILD DEVELOPMENT
Under the direction of the Site Director – Child Development
Center, theProgram Administrative Assistant – Child Development
is responsible for assisting the Site Director in areas
of enrollment, attendance, health, safety and nutrition in
accordance with Head Start regulations, licensing and accreditation
standards. The Program Administrative Assistant will assist in
filing and record keeping, creating documents and reports and act
as the first point of contact for parents and visitors to the Child
Development Lab Schools. Performs related duties as required.
- Adheres to NAEYC Code of Ethical Conduct, demonstrating a
professional attitude and work ethic. Demonstrates respect for
children, families and colleagues at all times.
- Assists in recruiting, enrolling, and maintaining information
about eligible children for the center by gathering and entering
data and maintaining appropriate files, binders and children’s
- Directs parents, visitors and faculty to appropriate staff
persons via face-to-face and telephone contacts.
- Under the supervision of Site Director, works with parents on a
variety of issues surrounding enrollment, fee payment, and family
- Assists in management of accounts payable and receivables;
maintains tracking of volunteer hours for in-kind billing.
- Creates, revises and updates all documents, memos, letters, and
forms as needed for all funding sources as well as edits and
distributes monthly newsletter.
- Completes monthly reports and provides other assistance to Site
Director, as needed.
- Enters information into child development schools management
tracking systems. This information would include, but not be
limited to, attendance, health information, family information, and
- Coordinates student observers, visitors and tracks student
hours as well as maintains appropriate documentation.
- Assists Family Services Coordinators with assigned tasks.
- Maintains inventory and orders office and classroom materials
- Works with the college to ensure center receiving appropriate
- Documents problems with services. Required to attain food
service license and assist with food disbursement. May be asked to
assist with ordering food as needed.
- Maintains office environment for excellent customer
- Performs related duties as assigned.
- Associate’s Degree in Business, Education or a related field,
plus two (2) years of experience in completing clerical tasks and
working with clients/customers required. Bachelor’s Degree
- Work experience in a Head Start center or social service agency
- Must have a “customer service” attitude, as the position
requires a great deal of interaction with parents and staff.
- Position requires strong oral and written communication
- Must be highly organized, motivated and able to meet
- Must be able to work independently with limited
- Must have computer skills and a working knowledge of Microsoft
Office Suite (Word, Excel, PowerPoint).
Excellent benefits include full health benefits,
retirement plan, investment plans, paid vacation/holidays and
tuition reimbursement. For more detailed overview of benefits visit
our benefits page.
Chicago residency is required for all full-time employees within
6 months of hire.
We are an equal opportunity and affirmative action
Thank you for your interest in City Colleges of Chicago.