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Educational Program Assistant 1, Art and Art History

University of Connecticut
Connecticut, United States
Salary Commensurate with experience
Posted Date
Mar 22, 2022

View more

Position Type
Administrative, Academic Affairs, Arts Administration, Other Academic Affairs
Employment Level
Employment Type
Full Time
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The Department of Art & Art History, in the School of Fine Arts, seeks qualified applicants for the position of Educational Program Assistant 1. Under the direction of the Department Head, the Program Assistant will provide day-to-day administrative support to the Department of Art & Art History


  • Provide general administrative support for the Department Head, which may include maintaining the Department Head’s calendar, handling administrative matters, and preparing standard correspondence and data for reports as needed.
  • Overseeing Art Office administration and organizational support needs for the Department of Art & Art History: responding to requests from students, faculty, and staff members; making routine purchases and other financial transactions in support of office functions; maintaining filing and record-keeping, digital and paper, as needed; assisting with the maintenance of the Department website and the Slide Room programs used for student admissions; assisting faculty and staff with travel arrangements and reimbursements in compliance with University policies and procedures; assisting with management of the Department’s office equipment; assisting with managing equipment and other resources in facilities assigned to the Department, and overall facility needs including, communication with custodial staff.
  • Responsible for the accurate and timely entry and onboarding of all hiring paperwork and transactions related to employment across the Department, including faculty searches, special payroll, graduate assistantships, and regular and Federal Work-study student labor processing. 
  • Coordinating department course schedules and room assignments. Serving as the liaison between the Department Head, faculty, and the Office of the Registrar.
  • Maintain communication with internal and external contacts to ensure the office functions smoothly and professionally.
  • Maintaining and monitoring student registration, academic records such as course rosters, grade reports, and other records; and processing and tracking scholarships, fellowships, and awards to students.
  • Facilitating student recruitment and admissions processes in coordination with department faculty and School of Fine Arts staff. Coordinating Open Houses, UConn Bound Day, and other departmental events, in concert with faculty.
  • Supervising graduate and undergraduate student workers.
  • Assist with other department programs, processes, or activities as assigned, in order to further the Department’s educational mission.


  • Bachelor’s degree or equivalent combination of education and work experiences
  • One year of related experience
  • Strong oral and written communication and interpersonal skills
  • Ability to skillfully multi-task
  • Excellent organizational and problem-solving skills
  • Demonstrated ability to work collaboratively with individuals of diverse cultural, social, and educational backgrounds
  • Ability to maintain confidentiality of sensitive information


  • Prior experience in a higher education academic setting
  • Strong knowledge and familiarity with basic software programs - Microsoft Office with advanced knowledge of Excel and Word; Adobe Creative Suite
  • Customer service experience


This is a full-time position with an expected initial appointment to start as soon as possible. Scheduled work hours may include occasional evening or weekend commitments.


Employment at the University of Connecticut is contingent upon the successful candidate’s compliance with the University’s Mandatory Workforce COVID-19 Vaccination Policy.  This Policy states that all workforce members are required to have or obtain a Covid-19 vaccination as a term and condition of employment at UConn, unless an exemption or deferral has been approved. 

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.


Please apply online at, Staff Positions, Search #496204 to upload a resume, cover letter, and contact information for three (3) professional references. 

For more information, please see the Department website at For questions, please contact John Richardson, Professor and Department Head,

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on April 29, 2022. 

All employees are subject to adherence to the State Code of Ethics which may be found at

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

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