Chief of Staff to the VP of State & Local Affairs
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Mar 17, 2022
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Johns Hopkins State and Local Affairs works to build and strengthen the relationships of Johns Hopkins University and Medicine and the Johns Hopkins Health system with a wide variety of external stakeholders from policymakers to business and community leaders, as well as neighborhood residents, whose interest and support are vital to the mission of Johns Hopkins. GCA staff members represent and help coordinate efforts at the state and local levels and in surrounding communities. GCA also serves as a resource for Johns Hopkins internal audiences by keeping those audiences apprised of risks and opportunities arising from policymakers’ proposals and actions.
We are seeking a Chief of Staff to the VP of State & Local Affairs who serves as a critical representative of the Vice President, State and Local Affairs at Johns Hopkins University on matters relating to the critical functions and goals of the office. Supports the work of the VP, serving as chief of staff, in directing and managing the short and long-term critical priorities, initiatives and activities that relate to current projects and goals that will enhance and/or transform the effectiveness and efficiency of the VP’s office.
The person will work closely alongside the senior leadership team, providing representation, advice, input, project management and tracking, efficiency and operations excellence. This role requires strong organizational and collaboration skills, including planning, project management and supervisory skills, familiarity with relevant services and programs, and the ability to navigate a highly complex organization with diverse stakeholders.
This individual will serve as an information conduit to the VP, providing critical information and updates on matters of significance in a timely and expeditious manner. This individual will participate in senior level discussions and decision-making, presenting relevant information and research findings, tracking and following up as appropriate on deliberations, decisions and action plans, as well as drafting policies, reports, correspondence and other materials. This individual will also develop, direct, and coordinate presentations, major addresses, remarks, and high-level briefings to the President, Provost and other members of the university leadership and/or outside constituencies.Specific Duties & Responsibilities:
-
Support the Vice
President in leading the operations of university-wide State and
Local Affairs, working in close consultation and collaboration with
the Deans, Directors and a variety of offices
enterprise-wide.
Acts as key adviser
to the VP. Identify and brief Vice President on key issues
requiring special knowledge and understanding of programs,
initiatives, goals and objectives beyond day-to-day operational
knowledge. Ensures matters requiring the VP’s attention are
developed, researched and evaluated thoroughly before
presentation.
Serve as the
information conduit to the VP, providing critical information and
updates on matters of significance in a timely and expeditious
manner. Reviews correspondence, communications, reports and
presentations submitted to the VP; obtains additional information
and/or recommends appropriate changes to facilitate future
discussions.
Participates in
senior level discussions and decision-making, presenting relevant
information and research findings, taking notes on deliberations,
decisions, and action plans as well as drafting policies, reports,
correspondence and other materials, including those presented to
the Provost and other Executives.
Ensures that the
agenda and priorities of the VP’s office are understood, supported
and advanced, serving as the VP’s voice - conducting briefings or
meetings, providing clarification, direction or the necessary
coordination, and/or carrying out key or vital initiatives on
behalf of the VP.
Conduct and/or
research activities in support of planning and decision making such
as benchmarking initiatives with peer institutions, including
research of best practices.
Exercise independent
discretion and judgment and assume full responsibilities for
resolving issues and problems of material
importance.
Manage operations of
the VP office, and may lead a team of direct
reports.
Serve as a
generalist, stays current on contemporary issues of the day in
higher education and able to give thoughtful insights and
consideration to the variety of current and strategic issues and
topics within State and Local Affairs as it relates to Johns
Hopkins, health care, and higher
education.
Participate in
crisis management and response, drafting and disseminating
communications as appropriate.
Under the VP’s
direction, develop and support a culture of continuous
quality-improvement, shared efficiencies and professionalism within
the office.
-
Builds and stays in
close working relationship and coordination with a wide range of
offices and staff, internal or external to the University and the
Health system as well as the office of State and Local
Affairs.
Convenes, manages
and facilitates workgroups as assigned by the VP on committees as
assigned.
Independently
represent the VP and the needs of the office at internal and
external meetings.
Interact with the
senior leadership team and senior leaders of the JHU Schools on
matters of importance to the VP on their behalf or in their
absence
Attend meetings,
gather information, represent the VP, and make decisions as
appropriate.
-
Independently manage critical, timely and important short-term and
long-term special projects on behalf of the VP. Collaborates as
required with other team members, including developing plans,
defining and communicating alternatives and making recommendations
regarding appropriate courses of action based on thorough
understanding of desired outcomes, expectations and
timelines.
Assume responsibility for keeping broad State and Local Affairs
initiatives on-track and completed on a timely basis. This includes
working directly with Deans and Directors from the schools
university-wide, and Health system leadership to obtain and track
pertinent, and frequently sensitive and confidential
information.
Tracks and assesses progress toward goals/priorities and takes
appropriate action to influence outcomes.
-
Advise the VP on invitations, speaking engagements and professional
commitments.
Coordinate all media requests (internal and external) within the
office in collaboration with university central and divisional
communications resources when appropriate.
May supervise the internal office communications team, overseeing
the development of communications from the VP and in close
coordination with central communications teams in the university
and the health system.
Work with autonomy and respect the importance of collaboration to
build agreement.
Maintain the highest levels of confidentiality.
Flexible, highly skilled and independent position able to handle
other appropriate matters as assigned by the VP.
Minimum Qualifications (Mandatory):
- Bachelor’s Degree required with a minimum of 7 years progressively responsible related experience.
* Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Preferred Qualifications:
- Previous experience working in government affairs in a higher education or health care organization.
- Previous experience supervising and developing staff preferred.
Special Knowledge, Skills & Abilities:
- Understanding of and commitment to the mission of research, teaching, and patient care in a premier university and health system.
- Experience working closely with senior level executives in an education, government or corporate setting.
- Demonstrated ability to manage large and complex initiatives to successful completion with the ability to manage multiple and competing priorities simultaneously.
- Ability to think and plan strategically and possess a leadership style that works in collaboration with a wide variety of constituencies, building good working relationships.
- Excellent oral, written, problem solving and interpersonal skills. Perceptive and politically savvy with a high degree of diplomacy, tact and discretion.
- Proven ability to handle highly confidential information in a professional manner required.
- Outstanding management skills particularly in strategic and operational planning, facilitation, team building, change management and process improvement.
- Must have the ability to exercise good judgment, make independent decisions, establish and maintain cooperative relationships with senior leadership, university officials, and diverse teams.
- Strong supervisory abilities and proven experience in managing and developing high performance teams.
- General knowledge of Microsoft Office, presentation, database, and web applications required.
NOTE: This position is located in an environment where there are limited physical discomforts due to temperature, noise dust etc. The office is “fragrance free” as a reasonable accommodation to employees with severe allergies.
Classified Title: Special
Assistant, GCA
Role/Level/Range: ATP/04/PF
Starting Salary Range: Commensurate with experience
Employee group: Full Time
Schedule: M-F, 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: Hybrid/Eastern High Campus
Department name: Govt
Community Public Affs
Personnel area: University
Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity
Employer
Note: Job Postings are updated daily and remain online until
filled.
EEO is the
Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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