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Assistant Director of Auxiliary Business & Finance

Employer
The University of Michigan
Location
Michigan, United States
Salary
$94,000.00 - $108,000.00
Date posted
Mar 21, 2022
How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

Department Summary

The Division of Student Life at the University of Michigan, Ann Arbor includes core student services, programs, and facilities which are funded through self-generated revenues (Auxiliary Operations), student fees (University Health Service, Student Legal Services), and the University’s General Fund (centers and programs). Student Life maintains a shared business office for all finance operations.

Job Summary

This position will oversee creation of periodic and ad hoc financial reports relating to operational and financial effectiveness, oversee management of financial data from various accounting and information systems, budgets, cash flow and capital projects pro forma for decision-making.

The U-M Student Life auxiliary and quasi-auxiliary units include: University Housing, University Unions, Michigan Dining, Conference and Events Services, University Health Service, Capital Projects, Marketing, and Recreational Sports, as well as their core associated facilities and sub-units. The Assistant Director of Auxiliary Business & Finance reports to the Director of Student Life Budget and Finance, works regularly with the Associate Vice President for Student Life for Auxiliaries and the Associate Vice President for Student Life Finance and Human Resources as well as various auxiliary unit Directors.

 

Responsibilities*  

Strategic Financial Planning and Evaluation – 30%

  • Provide high-level budget analysis and planning, revenue and profitability reports, comparative market analysis, enterprise-wide trend analysis, and proactive business intelligence
  • Produce multi-year financial analyses and reports to assist planning and decision making
  • Support development of and produce business plans for new revenue generating opportunities
  • Work with both Associate Vice Presidents and the Director of Student Life Budget & Finance to support capital project planning, including development of pro-formas, cash flow, and debt schedules
  • Partner with unit Directors to develop financial performance and economic impact measures to inform strategy and business decisions
  • Predict future trends, provide recommendations on revenue generation, report on financial factors influencing performance
  • Coordinate Auxiliary capital projects pro-forma development and related financial analysis
  • Participate actively in Auxiliary Leadership Team including participation as needed in team meetings

Develop, Evaluate, and Analyze Metrics – 20%

  • Research and analyze revenue, expense, and profitability variances
  • Perform financial analysis of data in various financial systems
  • Conduct proactive financial forecasts, trend analyses, and variance rationales
  • Research benchmarks, support Directors’ analysis to provide tools to improve financial performance

Budget Creation & Analysis – 20%

  • Coordinate annual budget process for Auxiliary units, assuring those with funds comprised of multiple operating areas are synchronized with unit leadership decision-making (e.g. Dining with both Housing and Unions)
  • Maintain comprehensive budget history including rationales, records of revenue, expense, and salaries, funding agreements, and contracts
  • Oversee preparation of monthly/quarterly/annual budget projections including variance analysis and narrative
  • Recommend cost containment strategies, budget adjustments and other actions to help ensure units meet budget and strategic goals

Operations Consulting and Risk Mitigation – 15%

  • Review auxiliary operating policies, recommend and enact appropriate controls
  • Perform risk analysis and risk mitigation of areas within Auxiliary Enterprises (e.g., cash handling procedures, credit card transactions)
  • Accountable for compliance with GASB, Sarbanes-Oxley, UBIT, PCI, and other regulatory guidance

Supervisory Responsibilities – 10%

  • Oversee a team of accountants, analysts and clerks including providing ongoing performance coaching and conducting performance reviews. Develop employees to enable them to assume increasingly complex financial and budgeting assignments including training and succession planning

Other Duties – 5%

  • Participate on cross-unit work and leadership teams to develop financial strategies to enhance the student and customer experiences throughout Student Life

 

Required Qualifications*  

  • A Bachelor’s degree in Finance, Business, or equivalent education and experience.
  • Minimum of 5-7 years of financial management and/or leadership experience in a large, complex organization, with responsibility for activity based costing and or other cost accounting methods suitable to the auxiliary (profit-loss) operations.
  • Results driven and detail oriented.
  • Self-starter in initiating project and process improvements.

 

Desired Qualifications*  

  • Higher Education Auxiliary and Student Affairs experience.
  • Business experience related to auxiliary housing, food service, and/or health care industries.
  • Experience supervising a team of finance and accounting professionals.
  • Demonstrated ability as a lead financial manager of a large organization. 
  • Demonstrated experience with change management and organizational development.
  • Demonstrated Experience in strategic planning and execution and experience interpreting a strategic vision into an operational model.
  • Knowledge of University of Michigan policies and procedures related to financial and administrative management; and experience with M-Pathways financial systems.

 

Additional Information  

Position Criteria:

  • Demonstrated skills in fiscal management, strategic analysis, and resource diversification in complex profit-loss driven organizations.

  • Excellent knowledge of planning, budgeting, financial, accounting principles, and functional analysis to aid data driven decision-making.

  • Demonstrated ability to build comprehensive financial cash flow models to assist in long term capital project planning.

  • Proficient in various applications, including spreadsheet, relational database, presentations, and word processing to assemble, manipulate and format data and reports.  Excellent Excel, PowerPoint, and Word skills.

  • Strong customer service mentality and skillset along with inclusive relationship building skills.

  • Ability to communicate clearly and work effectively and collaboratively within a complex matrix organization.

  • Skills (i.e. communication, presentation, organizational, etc.)

    • Proficient in various applications, including spreadsheets, relational database, presentations, and word processing to assemble, manipulate, and format data and reports.  Excellent Excel, PowerPoint, and Word skills

  • Abilities (i.e. ability to navigate change effectively, to lead a team, to work with cross-functional departments, etc)

    • Self-starter in initiating projects and process improvements

    • Ability to communicate clearly and work effectively and collaboratively within a complex matrix organization with multiple lines of accountability

  • Competencies

    • All UM Organizational Competencies

    • Drive for Results

    • Strategic Agility

    • Business Acumen

    • Decision Quality

    • Organizational Agility

    • Interpersonal Savvy

    • Developing Direct Reports & Others

Financial/Budgetary Responsibility

Auxiliary budget responsibility of approximately $170M.

Working conditions

This is an Exempt position and has its primary office in the Northwood Community Center, on North Campus of the University of Michigan. In a given week, this position will be required to be present on other campus locations. There is also a possibility of a hybrid work opportunities.

Direct Reports

Four direct reports with oversight of eight staff.

This role may have reporting obligations under Title IX and Clery.

Actual salary commensurate with experience and education.

#studentlife

 

Application Deadline  

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

 

U-M EEO/AA Statement  

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.

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