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Director of Conference and Event Services

Elmhurst University
Illinois, United States
Salary Not Specified
Posted Date
Mar 18, 2022

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Position Type
Administrative, Business & Administrative Affairs, Auxiliary Services, Alumni Affairs, Conference & Special Event Administration, Student Affairs, Student Activities & Services
Employment Type
Full Time
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Job Summary

Plans and executes special events, activities and projects for the University. Supervises the Conference and Event Services team to create and execute events that will enhance the University’s reputation and relevance in the on-campus and in the greater Elmhurst community.

Salary Grade


Essential Functions
  • Manages the Conference and Event Services team to facilitate high level events and experiences.
  • Researches, plans and executes special events for the University.
  • Coordinates logistics for special events, activities and programs including vendor management.
  • Maintains effective communication with employees, campus partners, and external constituencies.
  • Collaborates with all event stakeholders and synthesizes that information into a cohesive vision and plan for event logistics and aesthetics.
  • Maintains the department budget, ensuring fiscal responsibility.
  • Manages inventory of supplies for events, including but not limited to, furnishings, décor, and supplies.
  • Functions in a host role at select events as needed.
  • Serve as liaison between various campus partners to ensure effective collaboration between all areas participating in events.
Other Duties and Responsibilities

Performs other duties as assigned.

Minimum Qualifications
  • Strong managerial and organizational skills with keen attention to detail.
  • Experience working with and/or knowledge of independent higher education and management.
  • Ability to communicate well with staff, trustees, and other key individuals and volunteers.
  • Ability to work on multiple projects and meet specific deadlines, work independently and in teams, and set priorities based on workload.
  • Ability to create functional and aesthetically pleasing designs.
  • Previous experience with budget management desired.
  • Excellent written and verbal communication skills and computer proficiency are required.
  • Flexibility to work frequent evenings and weekends required.
  • Ability to perform physical tasks including some lifting, climbing stairs and walking.
  • Excellent social skills and friendly personality highly desired.
  • Adept at active listening to obtain and document key information.
Preferred Qualifications
  • Bachelor degree.
Working Conditions/Physical Requirements

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move object.

Work Hours

Flexibility to work frequent evenings and weekends is required.

Posting Date


Closing Date

Open Until Filled


Special Instructions to Applicants

Please be aware that as a continued emphasis on keeping our community safe and healthy, we will require all faculty, staff, and students to submit verification of full vaccination for COVID -19.

Please provide 3 references, including name, phone number and email. This may be included in applicant’s cover letter or optional “other” document.

Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 15 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazine’s consistently rank Elmhurst as one of the Midwest’s best values in higher education.

Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

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