Laboratory Administrator

Job Summary

Reporting to the Associate Director of Administration, this position will serve as a laboratory administrator for the Department of Chemistry and Chemical Biology. The incumbent will be deployed to various labs across the department to serve as interim coverage for leaves, absences and for assistance on projects and to manage workload.

Auto req ID

57360BR

Job Code

403039 Faculty Assistant III

Location

USA - MA - Cambridge

Business Title

Laboratory Administrator

Sub-Unit

------------

Salary Grade

055

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

A minimum of five years' administrative experience in university and/or research laboratory setting.

Additional Qualifications and Skills

Bachelor's degree strongly preferred. Knowledge of/or familiarity with federal grant policies and procedures strongly preferred. Knowledge of Harvard systems desirable. Proven ability to work independently and flexibly under pressure. Excellent organizational, interpersonal, problem-solving, and decision-making skills. Excellent oral and written skills are essential. Computer experience required with proficiency in Word, Excel and PowerPoint and knowledge of web-based applications.

Department

Chemistry & Chemical Biology

Pre-Employment Screening

Identity

Schedule

Monday-Friday, 9am-5pm

Job Function

General Administration

Position Description

In the capacity of Lab Administrator, the incumbent will be responsible for a variety of tasks including:

• Manages administrative operations and financial, physical, and personnel resources for faculty member with research group of 12+.
• Liaises with lab, departmental, University, and external personnel.
• Collaborates with Sponsored Research Administrator on grants administration including resource allocation, preparation of applications, budgets, progress and final reports, and monitoring/forecasting of all sponsored funds.
• Oversees non-sponsored funds.
• Prepares and processes all financial transactions.
• Meets non-sponsored submission and reporting deadlines and approving financial data for annual and final reports.
• Designs and implements SOP's and administrative systems for group.
• Communicates with Department FMO and oversees maintenance and repair of lab facilities.
• Composes, types, edits correspondence and reports.
• Researches and prepares information for special reports.
• Responsible for IT management including maintenance of group web pages, upkeep of software and computer systems, and interfacing with FAS IT support.
• Oversees compliance, safety officer and other functional areas.
• Manages complex appointment/meeting schedules and travel arrangements.
• Performs other duties as required.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.