Web Administrator (Sub)

Title:

Web Administrator (Sub)

Job Category:

NBU

Job Opening Date:

February 10, 2022

Job Closing Date:

June 30, 2022

Locations:

Saddleback College

Pay Grade, for more information click on this link:

http://www.socccd.edu/humanresources/hr_salary.html

Pay Type:

Hourly

Hours Per Week:

0

Job Description:

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under direction from higher level management staff, designs, develops, builds, maintains, and modifies the College’s web site(s) and related links and pages; implements web-based systems, content management systems, and strategies related to the College’s internal and external web sites within a framework of established District and College procedures; provides support, training, and service to content owners at the College.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Implement the overall strategic goals for content of official College web site(s); provide web suggestions and options related to the appropriate “look and feel” required for the campus and for District marketing purposes, including e-marketing; design web site(s) reflect accurately and well on the District and College; use search engine optimization strategies to increase traffic.

2. Develop and design the site architecture, navigational user interface, pages and the tools to navigate on the web site; create original graphics and icons for use on the site; obtain domain name(s); register sites with search engines; recommend configuration standards; determine and implement the web-based system and design parameters, style guides and visual standards.

3. Edit content and provide oversight on the design of College web pages; coordinate with content owners, authors of and contributors to the web site to ensure consistency in style, tone and quality of the College’s site(s); present a consistent visual image on the web by promoting uniform fonts, formats, icons, images, layout techniques and modularization, including maintenance of HTML, CSS, Java template, image archives, and other modern coding technologies as may be appropriate.

4. Organize the navigational structure of the website; design, construct, maintain and modify high-quality web sites and pages including incorporating graphic user interface (GUI) features and other techniques; convert submitted materials to web documents; product graphic sketches, designs and copy layouts for online content; determine size and arrangement of illustrative material and copy, selects style and size of type and arranges layout based upon available space, layout principles and aesthetic design principles; publish content to web; maintain and provide ongoing design of the web site(s); enable content owner editing options.

5. Determine placement of all new information submitted by program areas and develop and maintain a master calendaring system for the college.

6. In coordination with departments and management, design, configure, implement and coordinate new web-based systems to meet campus needs.

7. Provide specified project coordination among assistants, content owners, and authors in web development; provide technical support to the College on a by-product basis; perform disaster recovery functions; perform backups and ensure user accessibility to the site and server farm as appropriate; monitor site and server farm traffic and scale capacity to meet traffic demands; make recommendations related to new software, tools and hardware related to web sites, web-based systems and their performance.

8. Effectively operate and use multi-platform personal computers; advise and perform training and teach web skills to assistants, users, content owners, authors, and others as needed; establish liaisons with graphic artists and provide first-level user support; provide support for web sites and web-based systems located on Apache, UNIX and PC servers.

9. Connect to a local network; connect Local Area Network to the Internet; analyze network traffic and monitor connectivity; set up server hardware; advise on optimal server and database configurations; maintain content management system; set up Web server software; maintain web server software and extensions; update server and system software; maintain DNS; maintain user state; create and develop server-side scripts or programs to accept, store and manipulate data from HTML and other web-based forms.

10. Ensure the security of all web-based systems to ensure the integrity of the systems; ensure the back up of all web-based systems; perform restorations as needed.

11. Establish and maintain physical and virtual hosting; provide quality assurance by maintaining the content management system and home page and sub-pages; monitor and manage web traffic.

12. Promote file-naming standards so published files can be migrated to multiple platforms; integrate database capability; mirror contents across sites; promote the proper use of HTML CSS, Responsive Design, modern coding languages, and keep abreast of developing standards so College web pages will have a consistent interface across multiple platforms; troubleshoot client web-based systems, content management interfaces, and web pages.

13. Run routine software tests; perform troubleshooting and provide routine maintenance of content management system and web pages; provide progress reports; maintain and publish web statistics.

14. Engage in on-going training to keep skills current and as needed for the job; perform on-going research and testing of new tools, software and products related to web development and content management systems.

15. Coordinate work with college departments within established parameters; collaborate with team of college technology staff and District IT to improve the effectiveness and efficiency of the web site and content management system; coordinate with other web page designers and the system administrator, ensuring that applicable standards such as HTML validity and link liveliness are met.

16. Compile and maintain a Frequently Asked Questions (FAQ) page for use by the college community.

17. Perform related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

SharePoint, modern content management systems, personal computer workstations, PC/MAC operating systems and server configurations and operations.

Responsive design.

Network operating systems, web browsing and enhancement tools, utilities and applications.

Web server functions, configuration tools and procedures.

Contemporary web authoring tools, including (but not limited to) current web languages such as HTML, HTML5, CSS, Flash Media, PHP, C#, NET, DHTML, XHTML, XML, CGI, JAVA, JavaScript, and VBScript.

Web-based and Content Management Systems content and procedures for providing access to online staff and/or students through the Internet, Intranets or Extranets in an effective manner.

Methods and techniques of editing, publishing and modifying web content.

Database design and theory.

Technical understanding of Internet technologies, such as HTML, JavaScript, XML, PHP, Microsoft ASP, SQL, Perl, Java, C# and .NET.

Applications of web authoring software tools, multimedia development tools, server management software, internet server software, SQL database development and web-based course delivery platforms.

Modern computer graphics software packages such as Dreamweaver, Photoshop, Adobe Illustrator, and Paint Shop as well as flash animation and video.

Cross browser and cross platform issues.

Graphic design, color and typography.

English usage, grammar, spelling, punctuation and vocabulary.

Interpersonal skills using tact, patience and courtesy.

Ability to:

Plan, organize and execute work independently within established timelines.

Edit, publish, modify and maintain web content.

Correctly interpret and apply the policies and procedures of the function and program to which assigned.

Design, implement, and maintain a Content Management System.

Perform responsible and complex work involving the use of independent judgment and personal initiative.

Analyze, design and implement computer programs for a variety of college data processing needs.

Understand user interface issues.

Create and maintain interactive integrated database programs and systems.

Apply techniques of programming and data structuring to specific problems or requests.

Translate administrative objectives into the appropriate web-based applications.

Create and maintain both static and database driven web pages.

Meet schedules and time lines.

Make presentations and teach web skills to less technical personnel.

Respond to inquires and requests for information in a timely manner.

Demonstrate interpersonal skills while using tact, patience and courtesy.

Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE GUIDELINES - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in web design, computer science, information systems or a related field.

Experience:

Four years of increasingly responsible experience in web design and maintenance.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Additional Information:

$44.43/hr

Up to 25 hours per week

Schedule TBD

This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to not notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application.

Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment (“onboarding”) process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, COVID-19 vaccination, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.”

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire.

Inclusion, Diversity, and Equity:

The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.

Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.

Disability Accomodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .

COVID-19 Vaccination: The Board of Trustees voted to require COVID-19 vaccinations for all students, employees, and volunteers with allowances for medical exemptions and sincerely held religious beliefs as defined by law. To apply for an exemption, please contact Leilani Anselmo at lanselmo@socccd.edu with your written request specifying which exemption you are seeking. If applying for an exemption, it must be approved by the District prior to your start date. You will need to upload your QR code for you vaccination during the onboarding process.

NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an “if and as needed” basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

Worksite: NBU employees are limited to working in a single position in one department/site

Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times.

160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work.

Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/22 through 02/14/22 will be paid on March 10th.

California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process.

Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees’ Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year.

Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic.

Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics.

Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information.

Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s).

Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request.

Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal.

Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

DISABILITY ACCOMMODATIONS:

If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu .

CAMPUS CRIME AND SAFETY AWARENESS:

Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.

DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY:

The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.

Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.

SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

Important: You must make sure that you have completed your application for a posting by 11:59 p.m., Pacific Time, on the posting's Job Close Date, along with any required documents, in order to be considered for the position.