Faculty Assistant II

Auto req ID

57256BR

Job Code

403028 Faculty Assistant II

Location

USA - MA - Cambridge

Business Title

Faculty Assistant II

Sub-Unit

------------

Salary Grade

053

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

A minimum of 3 years administrative support experience.
Intermediate computer skills with Microsoft Outlook, Word, Excel, and PowerPoint required.

Additional Qualifications and Skills

BA/BS strongly preferred.
Excellent time management skills.
Ability to prioritize and complete tasks with attention to detail and minimal supervision.

Additional Information

Applicants must submit a cover letter in addition to their resume in order for their application to be reviewed.

This interview process and position will take place in a modified manner – including virtual interviews and a hybrid work model for the time being.

All formal offers will be made by FAS Human Resources.

Department

English

Pre-Employment Screening

Identity

Schedule

Monday - Friday, 9-5

Job Function

General Administration

Position Description



Provides secretarial/administrative support to University Professor, including editorial work, implementation of long-range plans, and daily management of all office functions - mail, calendar, contacts, telephone and data plan - and financial responsibilities. Monitor research funds; prepare budgets; process payments and reimbursements. Assist with grant preparation and administration. With the assistance of the Department Administrator, hire, train, and supervise student employees. Help prepare syllabi and course packets. Help prepare presentation and lecture materials, and assist with complex research requests. Order supplies and books, place library materials on reserve, distribute work to teaching fellows and research assistants. Coordinate and negotiate logistics, contracts, and payments for domestic and international speaking engagements, lectures, conferences, symposia, and seminars, including extensive travel arrangements. Responsible for professor’s website and archive, management of multiple computers and devices in various campus offices, and IT assistance when needed. Develop and maintain filing systems and database records. Compose and edit correspondence including memos, reports, letters of recommendation. Update Professor’s C.V. and bibliography and draft annual report on activities. Arrange meetings and coordinate events, including on-site and international conferences and seminars. Serve as principal contact and source of information for students, staff, faculty, external contacts. Receive visitors and answer routine inquiries. Answer and direct all calls, mail, and e-mail. May take and transcribe dictation or take minutes. Perform editorial duties, including typing and redaction of manuscripts, and copyediting. Serve as liaison to editors and publishers. Obtain permissions and copyright registrations. Manage files for ongoing professional and academic projects, including correspondence and other archival items; index and convey to storage. Perform off-site secretarial and research duties, chiefly filing and word-processing, at Professor's Widener office and finding books in the Harvard College Libraries. Other related duties as required.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.