Coordinator of Student Activities

Bard College, a liberal arts college on the Hudson River, is a private institution working in the public interest.

Employer Website: http://apply.interfolio.com/103636
The Coordinator of Student Activities manages the 135 student organizations, maintains financial records for $500,000 budget, and coordinates robust weekly spending. The Coordinator also advises student organizations and supervises student interns who support the operation of the office. This is a full-time, non-exempt position reporting to the Director of Student Activities.

Responsibilities

• Advise student leaders through the management of club registration, club head day, and charter club review.
• Responsible for management of $500,000 yearly budget for student organizations, including coordination of ledger and financial records, including purchase orders and check requests.
• Supervise, select, train, and develop 5 student interns with responsibility for staffing the office and registering all student events and club meetings.
• Supervise, select, train, and develop 5 student interns with responsibility for the creation of publicity materials for various student and staff events.
• Supervise, select, train, and develop a student intern with responsibility for maintaining department social media and implementing an engagement and education campaign.
• Ensure the events calendar and website are maintained in conjunction with the Publications Office.
• Assess the organizations, events, and budget. • Supervise, select, train, and develop 25 student staff with responsibility for staffing the informational desk and supporting the daily needs of the campus center.
• Approve Campus Center space requests submitted through the software system.
• Coordinate with various constituencies reserving space and assess needs.
• Communicate setup requests with appropriate departments, such as Building and Grounds, Environmental Services, Audiovisual, and/or Dining Services.
• Assist with basic audiovisual setup and general maintenance in the Campus Center.
• Assign and keeps accurate records of club space/storage.
• Coordinate with vendors to maintain a schedule for the campus center.
• Participate in department professional development.
• Represent the Office of Student Activities at college events.
• Performs administrative duties during staff absences, shortages, breaks, or when requested.
• Other duties as assigned

Expectations

• Associate degree required, bachelor or master degree preferred.
• Commitment to student advocacy and a desire to interact with a variety of students is required.
• Previous experience with budget management and/or event planning is preferred.
• Must be willing to drive college or personal vehicles to assist with receiving ordered items.
• Some evening and weekend work are required during certain parts of the academic year.

Please note that a COVID-19 vaccination with booster is required of all Bard employees, with the exception of those qualifying for a religious or medical exemption.

To Apply
Please submit a cover letter, resume, diversity statement and the contact information for three references on Interfolio by following this link: http://apply.interfolio.com/103636

AA/EOE