University College Academic Advisor
- Kentucky State University
- Kentucky, United States
- Salary Not Specified
- Posted Date
- Feb 18, 2022
TITLE: Academic Advisor/Residence Hall Director
DEPARTMENT: Student Engagement and Campus Life
REPORTS TO: AVP of Student Success & Enrollment
EFFECTIVE DATE: TBD
EMPLOYMENT STATUS: Full-time
EMPLOYMENT CLASSIFICATION: Exempt
PRINCIPAL PURPOSE OF JOB: To assist students with scheduling classes to achieve academic goals and the management of the resident halls. The AA/RD must be an individual that is highly motivated and enthusiastic about actively contributing to the success of KSU students.
SCOPE OF RESPONSIBILITY:
Provide seamless, robust, focused, and comprehensive educational support in the following roles:
The Academic Advisor component: Responsible for providing personalized, one-on-one support in navigating the road to academic success, and staying on track toward degree completion. Additionally, Academic Advisors may provide instruction for KSU seminar courses, and assist with retention programming efforts.
The Resident Hall Director component: Responsible for the physical and developmental function of a residence hall. Emphasis is placed on contributing to the advancement of the Office of Residence Life mission, serving as an educator, training and supervising student staff members, and enforcing University policies in the residence hall.
ESSENTIAL JOB FUNCTIONS:
- Conduct personalized academic advising meetings to assist students with course selection and graduation plans tailored to their academic interests and goals.
- Assist with the selection of majors and the fulfillment of the curriculum requirements.
- Help students gain an understanding of the university's Liberal Studies Core requirements.
- Assist with course selection and registration.
- Monitor academic progress.
- Assist with transition issues as needed and provide referrals to campus resources.
- Assist with retention programming efforts.
- Act as a resource for campus constituencies and committees whose responsibilities relate to student retention and, as appropriate, take a leadership role in retention initiatives.
- Represent the Advising Office and/or the Center for Student Success at open houses, admission events, and other functions as necessary.
- Maintain a visible presence in the hall office
- Maintain visibility, involvement, and accessibility with student staff and residents
- Submit forms, reports, and documents of quality when requested
- Be available for hall openings, closings, and high-intensity times (i.e. homecoming, major games)
- Complete building and room inspections as assigned.
- Communication and follow to completion all maintenance concerns
- Manage effective desk and office operations - cleanliness, professionalism, and organization of files
- Chair and/or participate on departmental committees for special projects as assigned.
- Reporting relevant information and progress as requested
- Uphold policies and procedures contained in the Office of Residence Life, KSU, and state law
- Check and respond to emails and voicemails
- Staff development and supervision
- Supervise student staff members in the performance of their position responsibilities through regular individual contact, weekly staff meetings, and performance evaluation
- Develop agendas, ongoing training, and team-building for staff
- Establish self as a role model for community and staff members through supporting the overall mission, vision, and goals of the department
- Appropriately address and work to resolve performance concerns
- Assist in the planning and facilitating training for student staff and desk assistants
- Track and maintain assigned program budget
- Provide direction to programming efforts of staff through individual and group meetings
- Ensure that programming requirements are being met - program submission and evaluation
- Actively seeks to enhance skills in administration, interpersonal relations, group facilitation, leadership and organization, and personal success
- Participate in all training sessions and ongoing staff development offered by the Office of Residence Life
- Building management and community building
- Ensure all storage areas are properly maintained and secured
- Advocate for well-kept buildings both inside and out
- Initiate and oversee programs, activities, and discussions that build toward a strong community
- Observe and discuss the strengths and weaknesses of the floor and building community with staff to develop constant improvement
- Mediate student conflicts, responds to crisis and various concerns utilizing the proper referral while upholding confidentiality at all times
- Performs other site and position-specific functions as assigned.
- Master’s degree in Higher Education Administration, College Student Personnel or Counseling and/or previous graduate or professional work experience in Residence Life (preferred)
- 1-2 years of experience working in Higher Education
- Strong interpersonal and communication skills and the ability to effectively work and interact respectfully within a diverse and inclusive environment, demonstrated leadership and supervisory abilities are required
- The incumbent will also be required to live in the residence hall 12 months per year
- Superior listening and critical thinking skills and the ability to multi-task
- Experience with retention data collection and reporting
- Working knowledge of postsecondary academic advising and retention strategies
- Candidates should have the ability to become knowledgeable of the range of varied student services available, enrollment services, academic policies, requirements, and procedures of Kentucky State University
- Strong interpersonal/human relations skills essential
- Ability to initiate and maintain professional relationships with diverse groups, demonstrate sensitivity to the needs of a diverse student population including low-income, first-generation, students of color, disabled, underrepresented, older and non-tranditional, and international students
- Must have excellent verbal and written communication
- Ability to maintain confidentiality is essential
- Must have attention to detail
- Basic skills in productivity software (Microsoft Office Applications)
- Ability to collect, analyze and report retention-related data.
- Must be able to multi-task, prioritize, manage multiple priorities, and meet deadlines.
- Must have the ability to work in a fast-paced environment and possess excellent organizational skills
- Ability to interpret and communicate university policies and procedures and associated federal and state regulations
- Work staggered hours including evening hours during the workweek as assigned
- Ability to represent the University on campus, and in the community
- Demonstrated friendly, open, and helpful attitude to all campus constituencies
- Ability to display a positive attitude and be flexible to change
- Knowledge of community living, liability issues, health and safety issues, and community concerns
- High level of dependability and integrity regarding expectations and responsibilities
- Skills in critical thinking, consensus building, student development, teamwork, initiative, leadership, and staff development.
PHYSICAL REQUIREMENTS :
- Work is normally performed in a typical interior/office work environment
- Some physical effort to move objects will be required
- No or very limited exposure to physical risk
- Extensive evening and weekend hours may be required
- KENTUCKY STATE UNIVERSITY is an Equal Opportunity
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
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