Special Projects and Administrative Coordinator

Dartmouth College
New Hampshire, United States
Salary Not Specified
Posted Date
Feb 16, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Development & Advancement, Grants & Contracts
Employment Level
Employment Type
Full Time

Position Details

Position Information

Posting date


Closing date

Open Until Filled


Position Number


Position Title

Special Projects and Administrative Coordinator

Department this Position Reports to

Recognition and Stewardship

Hiring Range Minimum


Hiring Range Maximum


SEIU Level

Not an SEIU Position

FLSA Status


Employment Category

Regular Full Time

Scheduled Months per Year


Scheduled Hours per Week



Department will offer hybrid work schedule opportunity, but there will be regular on-site work required. The successful candidate needs to be within commuting distance to campus.

Location of Position

41 Centerra Parkway
Lebanon, NH

Remote Work Eligibility?


Is this a term position?


If yes, length of term in months.

Is this a grant funded position?


Position Purpose

Serve as a resource for colleagues in Recognition and Stewardship, providing research and administrative skills in support of a variety of special projects.


Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

* Bachelor’s degree or the equivalent combination of education and experience.
* Three plus years of office experience in a complex work environment.
* Demonstrated proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
* High level of initiative and attention to detail, with ability to maintain flexibility in a changing work environment.
* Strong project management and organizational skills; ability to prioritize multiple projects/tasks with competing priorities.
* Collaborative nature with the ability to work independently.
* Strong interpersonal and communication skills, diplomacy, and commitment to professionalism.
* Good judgment and ability to interact with a diverse group of people internal and external to Dartmouth College.
* Discretion and confidentiality with donor-related information and sensitive matters.
* Strong writing and proofreading skills.
* Ability to understand, facilitate, and implement complex scheduling.
* Good judgment and ability to interact with a diverse group of people internal and external to Dartmouth College.

Preferred Qualifications

* Experience with Adobe Reader and Acrobat Pro.
* Familiarity with databases and web-based programs.
* Demonstrated research and analytic skills.

Department Contact for Cover Letter and Title

Cindy Welch

Talent Acquisition Consultant

Ray Garcia

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment may result in Dartmouth in its sole discretion delaying your start date or rescinding its offer of employment.

Quick Link


Key Accountabilities


Works with Managing Director and other departmental partners on a wide range of recognition and stewardship projects, which include research and writing activities. Utilizes Dartmouth’s systems of record (Advance, Fundriver, Data Warehouse) and other software to gather and process data. Collaborates with colleagues to design stewardship gifts. Sources vendors and service providers to execute projects.

Percentage Of Time



Manages customer service request system using workflow software ( JIRA ); assigns tasks, organizes project delivery, regularly monitors and reports on status of all projects.

Percentage Of Time



In accordance with Dartmouth’s finance policies, generates purchase orders, reconciles expenses, and establishes and manages vendors and associated contracts.

Percentage Of Time



Provides administrative support for the Executive Director while maintaining appropriate levels of confidentiality and sensitivity. Oversees the management of the Executive Director’s meeting calendar and ensures they are prepped for meetings and events. Coordinates travel plans for the Executive Director based on their needs and preferences and in accordance with institutional policies. Maintains comprehensive trip itineraries and ensures business expense reimbursements are completed in a timely manner.

Percentage Of Time




Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.


Performs other duties as assigned. 5%
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • AbilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed Jobs
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Other (Please specify below)
  2. If you answered 'Other' to the above question, please specify here

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Additional Document #1

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