Coordinates, directs and manages the office of a top College of
- Coordinates and manages the daily schedule of the COM executive
with internal and external parties, which includes staff,
university administrators, alumni, students, Board of Regents,
government officials and community leaders.
- Maintains appointment/meeting schedule and calendar.
- Makes travel arrangements, screens all in-coming telephone
calls, and sorts and prioritizes mail.
- Drafts routine responses to correspondence as needed.
- Functionally supervises projects in the office of the
- Collects and prepares information for use in discussions and
meetings with executive staff members and outside individuals.
- May supervise secretarial and clerical staff in the
- Performs other job-related duties as assigned.
Bachelors and 5 years experience
Requires a thorough understanding of both theoretical and practical
aspects of an analytical, technical or professional discipline;or
the basic knowledge of more than one professional disciplines.
Knowledge of the discipline is normally obtained through a formal,
directly job-related, 4 year degree from a college or university or
an equivalent in-depth specialized training program that is
directly related to the type of work being performed.Requires a
minimum of five (5) years of directly job-related experience.
Education in lieu of experience, experience in lieu of
The College of Medicine is currently in the start-up phase and is
growing quickly. The Executive Administrative Assistant reports to
and provides administrative support to the Chair of Biomedical
Sciences, assists in the tracking of expenses, schedules meetings,
provides administrative support for committees and prepares
information for use in discussions with the highest level of
professionalism and respect for confidentiality. The Executive
Administrative Assistant works in a team to process and complete
Expense Reimbursements for Memberships, Conferences, and
Registrations for the chair and Biomedical Sciences faculty members
and works to prepare and process Expenditure Requests, Invoices,
Vouchers, and Requisitions for supplies and equipment for
Minimum of 5 years experience in Healthcare Executive support or
other executive level support required. Prior academic or medical
school experience required.
Experience with business transactions, foreign & domestic
travel, and meeting and event coordination required. High level of
proficiency with MS Office-Outlook, PowerPoint and Word
Bachelors degree preferred.
Experience in lieu of education, education in lieu of experience
will be considered.