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Sr. Project Manager, Facilities and Operations

Employer
University of St. Augustine for Health Sciences
Location
Florida, United States
Salary
Salary Not Specified
Posted Date
Feb 11, 2022

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Position Type
Faculty Positions, Business & Management, Management, Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant, Chief Business Officers & Vice Presidents, Executive, Executive Directors
Employment Type
Full Time
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The mission of The University of St. Augustine for Health Sciences is the development of professional health care practitioners through innovation, individualized, and quality classroom, clinical, and distance education.

GENERAL SUMMARY

Reporting directly to the Executive Director, Facilities and Operations and matrixed reporting into the Chief Executive Officer (CEO), the Sr. Project Manager for Facilities and Operations will assist in determining, articulating, and executing capital projects critical to the business vision, mission, strategies and tactics for future organizational growth and current campus operations. He/she will act as a liaison for matters of importance related to facilities planning and assumes responsibility for prioritizing projects and facilitating the timely execution of strategic facilities and capital planning imperatives. In addition, the incumbent will be responsible for leading and executing special projects as assigned by the Executive Director, Facilities and Operations and the CEO. Works closely with the Campus Director and other campus stakeholders as needed.

The Sr. Project Manager, Facilities and Operations is responsible for managing the design, planning, construction, and maintenance of an assigned campus(es). The position oversees the planning, budgeting, and scheduling of facility preventive maintenance programs, capital renovations, and space expansions. The Sr. Project Manager will be responsible for managing all aspects of capital hard and soft project costs. The individual directs internal resources, vendors, general contractors, and subcontractors as needed. Direct coordination with diverse university stakeholders, both academic and non-academic, such as Compliance, Security, Legal, and Information Technology will be necessary for project success.

The Sr. Project Manager will assume accountability for campus facilities operations and aptly manage the campus infrastructure to meet current and future needs, as well as serving on the campus emergency management team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Project Management

  • Project Planning: Directs meetings with architects, engineers, contractors, and campus administrators to develop project programs and schematic designs; prepares cost estimates and requests for funding.

  • Design Preparation: Establishes schedules and monitors progress; reviews design progress submittals for compliance with user needs, applicable codes, and university standards; and assembles final design, specifications, general conditions, and other contract documents into a coordinated bid package.

  • Design Contract Administration: Selects qualified design firms to prepare project designs; negotiates fees and performs tasks necessary for proper contract administration.

  • Construction Contract Administration: Directs efforts of project team during project construction; oversees inspections to ensure work conforms to contract requirements, resolves technical issues, and negotiates contract changes; maintains proper documentation; directs rework as necessary, and accepts completed work for university.

  • Financial Management: Manages projects with multiple fund sources; approves invoices; tracks overall project financial status and maintains end-of-job cost forecasts.

  • Project Timing and Management: Schedules, initiates, and manages all efforts necessary to complete and occupy new or renovated facilities or complete capital maintenance renewal projects.

  • Communication: Advises on project schedule and status, coordinates construction activity with campus events, and prepares and presents financial status reports to senior administrators.

  • Project Supervision: Supervises staff assigned to project; coordinates and directs the efforts of project team, including architects, engineering consultants, construction contractors, and project managers assigned to sub-elements of large projects.

  • Project Assessment: Analyzes existing facility conditions, identifies condition deficiencies and non-compliance with building and life safety codes, and recommends corrective measures, including cost estimates.
Operations
  • Prepares and submits operating budgets and long and short-term capital renewal plans.
  • Serves as point of contact for property management and landlords regarding building issues and maintenance.
  • Prepares, evaluates, and executes facilities project work for all departments and related business concerns.
  • Works with procurement to develop bid documents and local vendors to negotiate contracted services; created requisitions and assists with contract renewal, as needed.
  • Validates contract compliance and approves requests for payment, as appropriate, by inspecting capital maintenance and construction deliverables and installation processes.
  • Manages and assesses receipt of all orders as specified.
  • Maintains preventive maintenance and compliance logs.
  • Performs related duties as assigned including warranty call backs.
Facilities
  • Directs maintenance, repairs, and capital improvements of assigned campus facilities.
  • Initiates and manages effective maintenance programs including the preparation, review, and execution of contract documents for facilities equipment, including HVAC, electrical systems, roofing & waterproofing, pest control, landscaping and irrigation as needed.
  • Oversees campus parking program, if applicable, and ensures service contracts meet all compliance standards and specifications for custodial operations, HVAC, landscape maintenance and pest control.
  • Manages building system warranties.
  • Purchases supplies and materials necessary for building maintenance.
Emergency Response
  • Serves as member of the campus emergency response team.
  • Manages all facilities emergency preparedness activities and coordinates post-event repairs and response evaluations.
  • Monitors weather for appropriate response; ensures compliance with governing authorities and local jurisdictions such as police and fire departments.
  • Serves as first responder to after-hours emergency maintenance or repair needs.
  • Maintains detailed records to facilitate insurance claims.
Campus Safety & Security
  • Assists and coordinates with the Director of Safety and Security to implement security protocols, secure contractors as needed and oversee local building card access, security systems and fire alarm systems.
  • Addresses campus safety and environmental issues in collaboration with other department leadership across the campus.
OTHER DUTIES AND RESPONSIBILITIES

May perform other duties and responsibilities that management may deem necessary from time to time.

POSITION IN ORGANIZATION



REPORTS TO:
Executive Director, Facilities and Operations with matrixed reporting into the Chief Executive Officer

POSITIONS SUPERVISED: Facilities Technician (s)

TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED



To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Stakeholder Relationships: Establish excellent working relationships and coordination amongst key stakeholders, including the University Executive Team, Institutional Leadership, Boards of Directors, Altas Partners, and all relevant external constituencies; ability to quickly develop and manage both internal and external relationships across geographical boundaries; the ability to use a collaborative model to leverage resources effectively.

  • Project Leadership & Ownership: Facilitate and/or lead critical initiatives and projects that will effectively implement the university’s strategic plan, provide organizational clarity, increase operating efficiency, and meet compliance requirements; organized and detail-oriented with strong project management skills and the ability to drive change and influence individuals at all levels of the organization; self-confident leaders with strong initiative and ownership.

  • Process Clarification: Identify gaps where processes are not clearly documented, and policies are required. Complete or assign to appropriate area for completion.

  • Executive Priorities: Participate and influence management discussions and decisions by setting priorities, providing analysis, and formulating recommendations for Executive Committee. Create approval protocols. Attend management internal meetings including Executive team, Monthly Business Reviews, Long Range Planning sessions, etc.

  • Meeting and Event Preparation: Anticipates issues, manages preparation required by the CEO for critical meetings, and participates in internal and external meetings and events on behalf of CEO, as determined.

  • Analytical skills: Ability to quickly aggregate and analyze information, draw conclusions and influence stakeholders using critical data; creativity and tenacity to assess and solve issues quickly

  • Communication skills: Strong communicator and collaborator capable of effectively presenting ideas, clearly stating recommendations, and influencing stakeholders at all levels of an organization.

  • Judgement: Agility to quickly understand issues, determine urgency, and mobilize appropriate resources; agility to effectively handle complex situations, conflicts, and issues; build consensus; sensitivity to organizational culture

  • Operational effectiveness: Ability to assess organizational needs, clarifying processes, and identifying opportunities for greater effectiveness; create relevant plans and setting goals to improve operations.

  • Interpersonal skills: Ability to establish trust; build effective relationships both inside and outside the organization; maturity and integrity to manage confidential information appropriately

  • Organizational Alignment: Belief in the vision and mission of the university; student-centric focus
EDUCATION and/or EXPERIENCE
  • Bachelor’s degree required, MS of Construction Management or MBA or other relevant graduate degree highly preferred
  • 7-10 years of business experience, including experience operating and directing in complex organizations
  • Exposure to a service-oriented, fast-paced, entrepreneurial environment
  • Demonstrated experience collaborating with C-level executives and management teams.
  • Solid understanding functional demands, organizational navigation and building a positive culture.
  • Strategic conceptualization and operational implementation of critical initiatives.
  • Demonstrated history of managing complex projects.
  • Solid experience and understanding of operations, budgeting, and forecasting
TRAVEL



This position will be based in Miami, Florida, and may require travel to other university campuses to execute the function.

BUSINESS COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

  • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

  • Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.

  • Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

  • Drives Results - Consistently achieving results, even under tough circumstances.

  • Innovation - Creating new and better ways for the organization to be successful.

  • Customer Focus - Building strong customer relationships and delivering customer-centric solutions.

  • Drives Engagement (People Managers Only) - Creating a climate where people are motivated to do their best to help the organization achieve its objectives.

  • People Leadership (People Managers Only) - Leads by example when it comes to finding and developing talent, with a focus on talent acquisition strategies, setting performance targets that raises standards and development of high potential talent.
WORK ENVIRONMENT


Work is performed primarily in a standard office environment but may involve exposure to moderate noise levels. Work involves operation of personal computer equipment for six to eight hours daily and includes physical demands associated with a traditional office setting, e.g., walking, standing, communicating, and other physical functions as necessary.

Physical requirements of this position include the following:
  • Stooping, crawling, kneeling
  • Lifting to 40 lbs.
The University of St. Augustine for Health Sciences is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.
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