Executive Assistant

Job Summary

Reporting to the Project Manager & Special Assistant to the Dean, the Executive Assistant provides key administrative support to the Dean of Arts & Humanities and assists in the mission of the Division of Arts & Humanities.

Auto req ID

57001BR

Job Code

403035 Executive Assistant

Location

USA - MA - Cambridge

Business Title

Executive Assistant

Sub-Unit

------------

Salary Grade

054

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

Three or more years of administrative experience required. Experience working in higher education or research environment.

Additional Qualifications and Skills

· Bachelor's degree preferred.

· Excellent interpersonal and communication skills.

· Ability to work independently with minimal supervision, and be flexible with shifting needs and priorities as they arise.

· Proficiency using a variety of computer software and systems, including especially Microsoft Office/Outlook.

· Familiarity with Harvard systems beneficial.

· Excellent organizational skills and attention to detail.

· Outstanding ability to prioritize and follow-through on given tasks and in the coordination and maintenance of assigned responsibilities.

· Demonstrated service orientation; ability to exhibit sound judgment and maintain confidentiality in given areas of responsibility.

Additional Information

When applying for this position please submit a cover letter.

All formal written offers will be made by FAS Human Resources.

Department

Arts and Humanities Division

Pre-Employment Screening

Identity

Job Function

General Administration

Position Description

· Manage the Dean’s calendar, including scheduling individual appointments and committee meetings; booking rooms, media equipment, and catering as necessary. Brief Dean on daily appointments and ensure access to meeting materials. Review calendar weekly with the Dean to confirm logistics and priorities.

· Process the Division’s RoomBook scheduling requests for the Thompson Room in Barker Center and the classrooms at 2 Arrow Street

· Provide course support for certain HUMAN courses, including entering course information into my.harvard, processing TF hires, coordinating with OUE to allocate sections, ordering course books, working with Registrar to book course rooms.

· Support the administration of the Intergenerational Humanities (I-HUM) Project, including updating the Project website, developing social media channels, and assisting with event planning as needed.

· Assist the Project Manager in updating and maintaining content on the two Divisional websites

· Process financial reimbursements and corporate card payments via Concur and Buy2Pay

· Make travel arrangements for the Dean, as needed

· Keep track of requests for letters of recommendation from the Dean’s graduate students, including tracking deadlines in a spreadsheet and in the Dean’s calendar, providing reminders, communicating with the students, and providing application assistance as needed.

· Assist the office with special events and projects as needed, such as editing, correspondence, and event support

· Contribute to the Dean’s office goals by accomplishing related duties as required

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.