Head Track and Field Coach / Assistant Cross-Country Coach

The Head Track and Field Coach will be responsible for the conduct and overall supervision of the men’s and women’s track and field program. The position’s main responsibility will be to recruit; develop and retain student-athletes; coach and develop a highly competitive NCAA Division III track and field program in compliance with NCAA, Heartland Collegiate Athletic Conference and Earlham College rules and regulations.

Specific Duties

The duties and responsibilities include, but are not limited to, the following functions:

Recruiting

• Meet or exceed annual recruitment goals established in collaboration with the Director of Athletics annually
• Maintain or exceed optimal roster size annually
• Develop annual overall recruitment strategy and generate monthly recruiting reports.
• Build relationships with prospective student-athletes and their families
• Work closely with Admissions and other campus offices to recruit outstanding student-athletes
• Plan and coordinate prospective student-athlete visits to campus and off campus contacts with prospective student-athletes
• Attend tournaments, showcases, observe team camps, visit high schools, attend practices and/or meets of recruits on a regular basis
• Establish and maintain recruiting data base utilizing athletic department recruiting software
• Maintain regular communication with prospective student-athletes and their families utilizing various communication tools (e.g. phone calls, text, emails, etc.) on a regular basis to maintain interest
• Utilize social media platforms in recruitment efforts consistent with NCAA DIII rules

Student-Athlete Development, Practice & Meet Responsibilities

• Serve as a mentor to the student-athletes
• Develop competitive programs consistent with the athletic department vision
• Effectively teach individual skills, team concepts, and competitive values
• Prepare and execute practice and match plans
• Breakdown drills providing individual student-athlete attention and training
• Assist in overseeing weight training and individual work outs in season
• Assist in designing off-season workouts for student-athlete improvement
• Perform post meet duties including, but not limited to, arranging team meal(s), securing statistics and contacting the Athletic Communication’s office
• Demonstrate a commitment to fostering an inclusive and courageous team environment
• Create and/or seek opportunities for your program and individual student athletes that will enhance their experience, improve their person, and advance their career—academically/athletically

Office Responsibilities

• Support, monitor and track academic success and personal growth of each student-athlete for the purposes that include retention and completion
• Help orient student-athletes to the policies and regulations of the College, the HCAC and the NCAA
• Oversee the conduct and discipline of student-athletes
• Prepare team competition and practice schedules guided by the athletic department Scheduling and Principles document that meet NCAA, conference, and Earlham regulations
• Prepare and operate a fiscally sound program with an annual balanced budget.
• Inventory, purchase, and maintain equipment and uniforms
• Hire, train, and supervise a part time graduate assistant coach
• Work with the Athletic Communications office to aid in the promotion of the programs and Earlham College
• Utilize social media platforms to promote and generate interest in the track and field program, athletic department and Earlham College
• Prepare and maintain accurate records and reports
• Coordinate bus and van schedules, pre and post-game meals, lodging and overnight accommodations.
• Be a presence in the office and available to assist with student-athlete needs

Assistant Coach Responsibilities

• Assist the Head Men’s and Women’s Cross-Country coach in performing day to day operations, recruitment, and retention.

Other

• Demonstrate leadership, sportsmanship, and mature conduct as the head coach of the program
• Positively represent Earlham to all on and off campus constituency groups, as well as in conference, regional, and national coaching associations
• Develop annual fundraising and alumni outreach plan collaborating with the Director of Athletics and Institutional Advancement
• Be an active member of the athletic department and administrative faculty member of Earlham College by attending staff meetings, other athletic department activities, including supporting other athletic programs and being responsive to the needs of departmental support staff (administrative leadership, support staff, athletic trainer(s), etc.); and the institution (i.e. institutional committees, admissions events, faculty meetings)
• Assist athletic department as needed, including but not limited to, game management duties and supervision
• Attain van certification through Earlham’s Public Safety Office to assist with van transportation of student-athletes
• Understand and support the basic mission of the College
• Teach courses (4 half-semester courses per year) in the Athletics, Wellness, and Physical Education (AWPE) curriculum
• Other duties as assigned by the Director of Athletics

Qualifications

• Bachelor’s Degree is required, Master’s preferred.
• Previous collegiate coaching experience (3-5 years) is preferred.
• Collegiate playing experience is desired.
• A successful record of recruiting, developing and retaining student-athletes is essential.
• The successful candidate will demonstrate exceptional leadership and a commitment to, and understanding and appreciation of, NCAA Division III athletics and wellness in a private liberal arts college.
• Preference will be given to candidates who have experience working on a campus with a diverse student body.
• Current and valid driver’s license required.

NCAA

All department employees are required to demonstrate exemplary ethical conduct and conformance to NCAA rules and regulations; the duties of the position are to be performed in compliance with all NCAA, Conference and College rules and regulations; and any rules violations on behalf of themselves or any knowledge of violations within the department are to be reported to the appropriate parties. Violation of NCAA and other College or Conference regulations shall be subject to possible disciplinary action.

To Apply

Please submit the following application materials in a single electronic file:

• Cover letter
• Resume
• Statement on Diversity: The Statement on Diversity should describe how your values and leadership frame or center Diversity, Equity, and Inclusion (DEI) in your work.
• Contact information for three references.

All materials should be submitted to the Earlham College Human Resources Office at: HR@earlham.edu.