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Lab and Administrative Coordinator

Employer
Harvard University, Faculty of Arts & Sciences
Location
Massachusetts, United States
Salary
Salary Not Specified
Date posted
Feb 10, 2022

Job Details

Job Summary

Reporting to Prof. Jason Buenrostro, the part-time Lab and Administrative Coordinator will be responsible for administrative operations and financial, physical/laboratory, and personnel resources for the PI and his research group . The Coordinator will ensure the efficient and effective day-to-day management of the activities of the PI, his research team and lab operations.

Auto req ID

54781BR

Job Code

403134 Coordinator I

Location

USA - MA - Cambridge

Business Title

Lab and Administrative Coordinator

Sub-Unit

------------

Salary Grade

054

Time Status

Part-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

College degree, or an equivalent of education plus relevant business experience.

Additional Qualifications and Skills

BA/BS, Min. of 3 yrs of administrative experience, preferably in a lab environment.

Excellent verbal and written communications skills, planning/organization and attention to detail. Demonstrated ability to work independently with minimal supervision, and as part of a team.

Additional Information

The FAS and the Department of Stem Cell & Regenerative Biology are committed to cultivating not only the diversity of our faculty, staff, and students but also in developing an inclusive culture that is vibrant, engaging and encouraging of innovation as well as intellectual debate. We believe creating and maintaining an inclusive workplace allows employees from all backgrounds and walks of life to achieve their fullest potential. We also believe an inclusive culture is one that accepts, values and views as strength the difference we all bring to the workplace. We encourage our community members to participate in our FAS Diversity Dialogues .

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Department

Stem Cell and Regenerative Biology

Pre-Employment Screening

Education, Identity

Schedule

26.25 hrs per week. Schedule will be determined through conversations with the faculty supervisor.

Job Function

General Administration

Position Description

More specifically, the Coordinator will:
  • Act as the lab’s point of contact for University and HSCRB partners, including EHS, Lab Operations, Business Operations, Research Compliance, HR, Faculty & Academic Affairs, as well as vendors.
  • Work with the PI and researchers on developing and updating Institutional Review Board’s and American Association for Laboratory Animal Science’s research protocols; coordinate their reviews and approvals.
  • Design and implement standard operating procedures (SOP’s) and administrative systems for the research group;
  • Be responsible for local lab onboarding and exit procedures for incoming and departing lab members;
  • Advise research personnel on Department and University policies, as well as the Lab’s operational and administrative procedures;
  • Provide day-to-day management of lab resources to optimize supply inventory and ensure adequate resources for multiple projects; coordinate purchases of specialized lab equipment;
  • Coordinate sponsored funding activities of the Lab, including development/submission of proposals;
  • Work with the PI on monitoring the timelines and deliverables of ongoing research projects;
  • Work with the PI and researchers on collecting and organizing content for progress research reports;
  • Assist with editing submitted research content for grant proposals, reports and publications;
  • Help with developing presentations or other material, as needed;
  • In collaboration with Sponsored Research Administrator, be responsible for grants administration including resource allocation, preparation of applications, budgets, and monitoring and forecasting of all sponsored funds;
  • Be responsible for oversight of all non-sponsored funds, meeting submission and reporting deadlines and approving financial data for annual and final reports;
  • Process financial transactions and orders for the PI and lab members;
  • Organize scientific meetings for the Lab and its research collaborators from the Broad;
  • Correspond on behalf of the PI with partner organizations;
  • Manage the PI’s calendar and his local and international travels;
  • Coordinate visits of collaborators and funders.
School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Company

 Harvard FAS

The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

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